Price_Schedule_for_Wildlife_Research_Meeting.xlsx

XLSX spreadsheet 21 KB Posted Feb 17, 2026

Attached to: DNR - Meeting in Bemidji MN 50 attendees
Solicitation number: 2000017994
Issued by: Big Stone County, Minnesota

About this file

Written by GovTribe AI · Feb 19, 2026

This is a Price Schedule for a Wildlife Research Meeting solicited by the State of Minnesota Department of Natural Resources (DNR). The DNR seeks meeting space, audiovisual equipment, single occupancy lodging, and meals for up to 50 attendees in Bemidji, Minnesota, within 15 miles of 2115 Birchmont Beach Road NE. The conference is scheduled for March 31-April 2, 2026, with an alternative date of April 7-9, 2026. Respondents must provide detailed pricing for lodging (50 rooms on March 31 and 25 rooms on April 1), shuttle services if required, parking, meeting rooms including a registration area, general session room, breakout session rooms, and an exhibitor/vendor area. The price schedule specifies catering requirements for breakfast, lunch, dinner, morning breaks, afternoon breaks, and all-day beverage service for varying numbers of attendees across the specified dates. Responses must be submitted electronically through the Supplier Portal by the deadline specified in the Event Details, with questions due to sheri.karpenko@state.mn.us no later than February 20, 2026, at 2:00 PM CT.

All charges must be itemized on the provided spreadsheet, with any unlisted services not reimbursable by the State. The price schedule requires respondents to detail room charges and taxes separately for each lodging night and to specify whether shuttle services are required, including per-attendee daily costs if applicable. Respondents must also provide a detailed cancellation policy with specific dollar amounts for different cancellation notice periods, ranging from 117 to 0 days prior to the conference for services other than lodging, and from 72 hours to less than 24 hours for lodging cancellations. The contractor agrees not to seek additional costs or fees beyond those stated and understands that the State agency bears responsibility for any applicable cancellation fees. Respondents may add lines to the spreadsheet as necessary to accommodate their specific offerings, and the State reserves the right to select any resulting contract.

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Other files

File	Type	Posted
SAMPLE_Contract_17994.pdf	PDF	Feb 17, 2026
Soliciation_Attachments_17994.pdf	PDF	Feb 17, 2026
DNR_-_Meeting_in_Bemidji_MN_50_attendees.pdf	PDF	Feb 17, 2026
Soliciation_Content_17994.pdf	PDF	Feb 17, 2026

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Sheet1

		Name of the Conference:	Wildlife Research Meeting
		Date(s) of the Conference:	March 31-April 2, 2026
		Responding Company Name:
SEE EXHIBIT C AND EXHIBIT C, SUPPLEMENT 1 FOR DETAILS
LODGING
	Check-in Date:	March 31, 2026
	Check-out Date:	April 2, 2026

Single Occupancy March 31, 2026
	Number of Rooms	50	Dates

(check the date(s) being bid)

	PRICE
Room Charge (per room/night)		(preferred) March 31-April 2
Tax (per room/night)		(alternate) April 7-9, 2026
Total Cost (per room/night)	$0.00

Single Occupancy April 1, 2026
	Number of Rooms	25		*grayed out areas need not be filled in
			PRICE
	Room Charge (per room/night)
	Tax (per room/night)
	Total Cost (per room/night)		$0.00

SHUTTLE SERVICES

The lodging facility, conference facility, and parking must be within one-quarter (¼) mile of each other or the Contractor must be able to provide shuttle services to and from the sites at no additional cost to the State. If shuttle services are required, the State prefers that the Contractor provide shuttles free of charge, but if the Contractor does charge for shuttles, the cost, per attendee, per day, must be listed below.

Are Shuttle Services Required?

Yes

If yes, price per attendee/day

ADDITIONAL PROPERTIES

Please list here the addresses of any additional properties or facilities included in offer. Add additional lines if necessary.

PARKING
	Number of spots/day available
	Price per day per car

MEETING ROOMS

Registration Area		Quantity	Price Per Day	# Days	# Rooms	Extended Price
1	8' Skirted Tables					$0.00
2	Chairs					$0.00
4	Electrical Access					$0.00
5	Wi-Fi Access					$0.00
6	Room Charge					$0.00
7	Surcharge					$0.00
8	Taxes					$0.00
					TOTAL	$0.00

General Session Room			Quantity	Price Per Day	# Days	# Rooms	Extended Price
1	Stage						$0.00
2	Standing Podium						$0.00
3	Risers for Podium						$0.00
4	Tables and Chairs for Attendees						$0.00
5	Instructor Table						$0.00
6	LCD Projector with Wireless Presenter		1		2	1	$0.00
7	Large Screen		1		2	1	$0.00
8	Microphone (with Table Stand)						$0.00
9	Microphone (with Floor Stand)						$0.00
10	Microphone (Handheld)		1		2	1	$0.00
11	Microphone (Lavalier)						$0.00
12	Mixer System		1		2	1	$0.00
13	Sound Equipment		1		2	1	$0.00
14	Easel for Signage						$0.00
15	Electrical Access with extension cords						$0.00
16	Wi-Fi Access		1		2	1	$0.00
17	Room Charge		1		2	1	$0.00
18	Surcharge		1		2	1	$0.00
19	Taxes		1		2	1	$0.00
						TOTAL	$0.00
	The General Session Room MAY or MAY NOT be used towards the total of Breakout Session Room(s) needed.
		If allowed, the General Session Room will count for:				# of Breakout Session Rooms

Breakout Session Room(s)		Quantity	Price Per Day	# Days	# Rooms	Extended Price
1	Standing Podium					$0.00
2	Instructor Table					$0.00
3	Rear Table for Handouts					$0.00
4	Tables and Chairs for Attendees					$0.00
5	LCD Projector with Wireless Presenter					$0.00
6	Large Screen					$0.00
7	Flipchart Stand					$0.00
8	Microphone (with Table Stand)					$0.00
9	Microphone (with Floor Stand)					$0.00
10	Microphone (Handheld)					$0.00
11	Microphone (Lavalier)					$0.00
12	Mixer System					$0.00
13	Sound Equipment					$0.00
14	Easel for Signage					$0.00
15	Electrical Access					$0.00
16	Wi-Fi Access					$0.00
17	Room Charge					$0.00
18	Surcharge					$0.00
19	Taxes					$0.00
					TOTAL	$0.00

Exhibitor/Vendor Area		Quantity	Price Per Day	# Days	# Rooms	Extended Price
1	Tables (8' Skirted)					$0.00
2	Chairs (per Table)					$0.00
3	Linens for Tables					$0.00
4	Piping and Draping					$0.00
5	Electrical Access					$0.00
6	Wi-Fi Access					$0.00
7	Room Charge					$0.00
8	Surcharge					$0.00
9	Taxes					$0.00
					TOTAL	$0.00

CATERING
Breakfast			Afternoon Break
Number of Attendees	50/25		Number of Attendees	50
Number of Days	2		Number of Days	2
		Per Person			Per Person
Food			Food
Gratuity			Gratuity
Tax			Tax
Total		$0.00	Total		$0.00

Morning Break			Dinner
Number of Attendees	50/25		Number of Attendees	50/25
Number of Days	2		Number of Days	2
		Per Person			Per Person
Food			Food
Gratuity			Gratuity
Tax			Tax
Total		$0.00	Total		$0.00

Lunch			All-Day Beverage Service
Number of Attendees	50		Number of Attendees
Number of Days	1		Number of Days
		Per Person		Per Person
Food			Beverage
Gratuity			Gratuity
Tax			Tax
Total		$0.00	Total	$0.00

All charges must be listed on this spreadsheet. The State will NOT pay for anything that is not included on this spreadsheet. Responder can add lines to this spreadsheet if necessary

CANCELLATION POLICY. Stated below, in dollar amounts, are any charges that could be applied if the conference is cancelled for any reason other than non appropriation. If no charge is indicated below, the State will determine that the Contractor will not charge the cancellation fee.

Any fee stated must be stated in United States currency. The State will realize as a zero amount any fee stated as a formula or percentage or other fee not specifically stated in United States currency.

Conference Date Cancellation Notice (all services except lodging)
	Received Prior to First Program Dates	Cancellation Fee
	Between 117 and 60 days	$
	Between 59 and 46 days	$
	Between 45 and 31 days	$
	Between 30 and 15 days	$
	Between 14 days and 0 days	$

Lodging Cancellation Notice
State below your cancellation fee, per reservation, if the conference is cancelled for any reason other than non appropriation.
	Received Prior to First Program Dates	Cancellation Fee
	Between 30 and 15 days	$
	Between 14 and 3 days	$
	Between 72 and 48 hours	$
	Between 48 and 24 hours	$
	Less than 24 hours	$

The Contractor agrees that it will not seek any additional costs or fees. The Contractor understands that in the event that the conference is cancelled, the State agency is responsible for paying the cancellation fees.

&"-,Bold"Exhibit D, Price Schedule

&10RFP Exhibit D Price Schedule (Rev. 11.05.2021)

File details come from the government source that posted it. Updated Feb 19, 2026.