Price_Schedule_for_Bemidji_Tribal_Training_Meals.xlsx

XLSX spreadsheet 22 KB Posted Jan 23, 2026

Attached to: DNR - Catering to Bemidji State University March
Solicitation number: 2000017911
Issued by: Big Stone County, Minnesota

About this file

Written by GovTribe AI · Feb 3, 2026

This is a Price Schedule for a catering and facilities request issued by the Minnesota Department of Natural Resources (DNR) for a Tribal Training conference at Bemidji State University scheduled for March 26 and 27, 2026. The event will accommodate up to 110 attendees and requires comprehensive catering services including breakfast, lunch, morning breaks, afternoon breaks, and dinner. The schedule specifies pricing requirements for lodging (single and double occupancy), shuttle services if needed within a quarter-mile radius of facilities, parking, meeting room setup and equipment, and catering across multiple meal periods and beverage service. Prospective bidders must submit responses electronically through the Supplier Portal by the specified deadline, with questions regarding the solicitation due in writing to the listed buyer no later than February 2, 2026, at 2:00 PM CT.

All pricing must be itemized on the provided spreadsheet with specific line items for food, gratuity, and tax for each service category. The price schedule includes a detailed cancellation policy structure with tiered fees based on notice periods, ranging from 117 days prior to less than 24 hours before the conference date, with separate cancellation fee schedules for lodging and all other services. Contractors must list all charges on the spreadsheet, as the State will not compensate for any services or costs not explicitly included. The contractor agrees not to seek additional costs or fees beyond those specified, and the State agency assumes responsibility for paying any applicable cancellation fees in the event the conference is cancelled for reasons other than non-appropriation.

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Other files

File	Type	Posted
SAMPLE_Contract_17911.pdf	PDF	Jan 23, 2026
DNR_-_Catering_to_Bemidji_State_University_March.pdf	PDF	Jan 23, 2026
Solicitation_Attachments_17911.pdf	PDF	Jan 23, 2026
Solicitation_Content_17911.pdf	PDF	Jan 23, 2026

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Sheet1

		Name of the Conference:	Tribal Training Bemidji
		Date(s) of the Conference:	March 26 and 27, 2026
		Responding Company Name:
SEE EXHIBIT C AND EXHIBIT C, SUPPLEMENT 1 FOR DETAILS
LODGING
	Check-in Date:
	Check-out Date:

Single Occupancy
	Number of Rooms	Dates

(check the date(s) being bid)

	PRICE
Room Charge (per room/night)		(preferred)
Tax (per room/night)		(alternate)
Total Cost (per room/night)	$0.00

Double Occupancy				grayed out areas not needed
	Number of Rooms	0
			PRICE
	Room Charge (per room/night)
	Tax (per room/night)
	Total Cost (per room/night)		$0.00

SHUTTLE SERVICES

The lodging facility, conference facility, and parking must be within one-quarter (¼) mile of each other or the Contractor must be able to provide shuttle services to and from the sites at no additional cost to the State. If shuttle services are required, the State prefers that the Contractor provide shuttles free of charge, but if the Contractor does charge for shuttles, the cost, per attendee, per day, must be listed below.

Are Shuttle Services Required?

Yes

If yes, price per attendee/day

ADDITIONAL PROPERTIES

Please list here the addresses of any additional properties or facilities included in offer. Add additional lines if necessary.

PARKING
	Number of spots/day available
	Price per day per car

MEETING ROOMS

Registration Area		Quantity	Price Per Day	# Days	# Rooms	Extended Price
1	8' Skirted Tables					$0.00
2	Chairs					$0.00
4	Electrical Access					$0.00
5	Wi-Fi Access					$0.00
6	Room Charge					$0.00
7	Surcharge					$0.00
8	Taxes					$0.00
					TOTAL	$0.00

General Session Room			Quantity	Price Per Day	# Days	# Rooms	Extended Price
1	Stage						$0.00
2	Standing Podium						$0.00
3	Risers for Podium						$0.00
4	Tables and Chairs for Attendees						$0.00
5	Instructor Table						$0.00
6	LCD Projector with Wireless Presenter						$0.00
7	Large Screen						$0.00
8	Microphone (with Table Stand)						$0.00
9	Microphone (with Floor Stand)						$0.00
10	Microphone (Handheld)						$0.00
11	Microphone (Lavalier)						$0.00
12	Mixer System						$0.00
13	Sound Equipment						$0.00
14	Easel for Signage						$0.00
15	Electrical Access						$0.00
16	Wi-Fi Access						$0.00
17	Room Charge						$0.00
18	Surcharge						$0.00
19	Taxes						$0.00
						TOTAL	$0.00
	The General Session Room MAY or MAY NOT be used towards the total of Breakout Session Room(s) needed.
		If allowed, the General Session Room will count for:				# of Breakout Session Rooms

Breakout Session Room(s)		Quantity	Price Per Day	# Days	# Rooms	Extended Price
1	Standing Podium					$0.00
2	Instructor Table					$0.00
3	Rear Table for Handouts					$0.00
4	Tables and Chairs for Attendees					$0.00
5	LCD Projector with Wireless Presenter					$0.00
6	Large Screen					$0.00
7	Flipchart Stand					$0.00
8	Microphone (with Table Stand)					$0.00
9	Microphone (with Floor Stand)					$0.00
10	Microphone (Handheld)					$0.00
11	Microphone (Lavalier)					$0.00
12	Mixer System					$0.00
13	Sound Equipment					$0.00
14	Easel for Signage					$0.00
15	Electrical Access					$0.00
16	Wi-Fi Access					$0.00
17	Room Charge					$0.00
18	Surcharge					$0.00
19	Taxes					$0.00
					TOTAL	$0.00

Exhibitor/Vendor Area		Quantity	Price Per Day	# Days	# Rooms	Extended Price
1	Tables (8' Skirted)					$0.00
2	Chairs (per Table)					$0.00
3	Linens for Tables					$0.00
4	Piping and Draping					$0.00
5	Electrical Access					$0.00
6	Wi-Fi Access					$0.00
7	Room Charge					$0.00
8	Surcharge					$0.00
9	Taxes					$0.00
					TOTAL	$0.00

CATERING
Breakfast			Afternoon Break
Number of Attendees	110		Number of Attendees	110
Number of Days	1		Number of Days	2
		Per Person			Per Person
Food			Food
Gratuity			Gratuity
Tax			Tax
Total		$0.00	Total		$0.00

Morning Break			Dinner
Number of Attendees	110		Number of Attendees	110
Number of Days	2		Number of Days	1
		Per Person			Per Person
Food			Food
Gratuity			Gratuity
Tax			Tax
Total		$0.00	Total		$0.00

Lunch			All-Day Beverage Service
Number of Attendees	110		Number of Attendees	110
Number of Days	2		Number of Days	2
		Per Person			Per Person
Food			Beverage
Gratuity			Gratuity
Tax			Tax
Total		$0.00	Total		$0.00

All charges must be listed on this spreadsheet. The State will NOT pay for anything that is not included on this spreadsheet. Responder can add lines to this spreadsheet if necessary

CANCELLATION POLICY. Stated below, in dollar amounts, are any charges that could be applied if the conference is cancelled for any reason other than non appropriation. If no charge is indicated below, the State will determine that the Contractor will not charge the cancellation fee.

Any fee stated must be stated in United States currency. The State will realize as a zero amount any fee stated as a formula or percentage or other fee not specifically stated in United States currency.

Conference Date Cancellation Notice (all services except lodging)
	Received Prior to First Program Dates	Cancellation Fee
	Between 117 and 60 days	$
	Between 59 and 46 days	$
	Between 45 and 31 days	$
	Between 30 and 15 days	$
	Between 14 days and 0 days	$

Lodging Cancellation Notice
State below your cancellation fee, per reservation, if the conference is cancelled for any reason other than non appropriation.
	Received Prior to First Program Dates	Cancellation Fee
	Between 30 and 15 days	$
	Between 14 and 3 days	$
	Between 72 and 48 hours	$
	Between 48 and 24 hours	$
	Less than 24 hours	$

The Contractor agrees that it will not seek any additional costs or fees. The Contractor understands that in the event that the conference is cancelled, the State agency is responsible for paying the cancellation fees.

&"-,Bold"Exhibit D, Price Schedule

&10RFP Exhibit D Price Schedule (Rev. 11.05.2021)

File details come from the government source that posted it. Updated Feb 3, 2026.