Price_Schedule.xlsx
XLSX spreadsheet 17 KB Posted
- Attached to
- (CONF) OMHDD 2025 All Staff Business Meeting
- Solicitation number
- 2000016495
- Issued by
- Beltrami County, Minnesota
About this file
This is a Price Schedule spreadsheet for the OMHDD 2025 All Staff Business Meeting hosted by an unnamed state agency. The event is scheduled for April 29 through May 1, 2025, requiring accommodations and conference facilities for approximately 25-26 attendees. The requirements include lodging for 25 rooms with single occupancy, a general session room equipped with standard audiovisual equipment (podium, LCD projector, screen, sound equipment), Wi-Fi access, and specialized rooms for lactation and prayer. The conference space must also accommodate catering services for breakfast and dinner for 25 attendees over two days, lunch for 26 attendees for one day, and all-day beverage service for 26 attendees across three days.
The pricing structure requires vendors to itemize all costs including room charges, taxes, surcharges, and catering fees with gratuity and tax breakdowns. If shuttle services are needed (required when facilities are more than quarter-mile apart), pricing must be listed per attendee per day. The document includes a detailed cancellation policy matrix requiring vendors to specify fees in U.S. currency for various cancellation timeframes, ranging from 117 days to less than 24 hours before the event, with separate terms for lodging and other services. All charges must be listed on the spreadsheet, with no additional costs or fees permitted beyond those specified.
View the file
Other files
| File | Type | Posted |
|---|---|---|
| (CONF)_OMHDD_2025_All_Staff_Business_Meeting.pdf | ||
| RFP_Attachments.docx | DOCX document | |
| RFP_Sample_Contract___Exhibits.pdf | ||
| RFP.pdf | ||
| Addendum_1.pdf |
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Text version
Sheet1
| Name of the Conference: | OMHDD 2025 All Staff Business Meeting | ||
| Date(s) of the Conference: | April 29 through May 1, 2025 | ||
| Responding Company Name: | |||
| SEE EXHIBIT C AND EXHIBIT C, SUPPLEMENT 1 FOR DETAILS | |||
| LODGING | |||
| Check-in Date: | April 29, 2025 | ||
| Check-out Date: | May 1, 2025 |
| Single Occupancy | |||
| Number of Rooms | 25 | ||
| PRICE | |||
| Room Charge (per room/night) | |||
| Tax (per room/night) | |||
| Total Cost (per room/night) | $0.00 |
| SHUTTLE SERVICES | |
| The lodging facility, conference facility, and parking must be within one-quarter (¼) mile of each other or the Contractor must be able to provide shuttle services to and from the sites at no additional cost to the State. If shuttle services are required, the State prefers that the Contractor provide shuttles free of charge, but if the Contractor does charge for shuttles, the cost, per attendee, per day, must be listed below. |
| Are Shuttle Services Required? |
| Yes |
| No |
If yes, price per attendee/day
| PARKING | |
| Number of spots/day available | |
| Price per day per car |
| MEETING ROOMS | ||||||
| General Session Room | Quantity | Price Per Day | # Days | # Rooms | Extended Price | |
| 1 | Standing Podium | 1 | 3 | $0.00 | ||
| 2 | Tables and Chairs for 30 Attendees | 1 | 3 | $0.00 | ||
| 3 | LCD Projector with Wireless Presenter | 1 | 3 | $0.00 | ||
| 4 | Large Screen (6 feet minimum) | 1 | 3 | $0.00 | ||
| 5 | Sound Equipment | 1 | 3 | $0.00 | ||
| 6 | Electrical Access | 1 | 3 | $0.00 | ||
| 7 | Wi-Fi Access | 1 | 3 | $0.00 | ||
| 8 | Room Charge | 1 | 3 | $0.00 | ||
| 9 | Surcharge | 1 | 3 | $0.00 | ||
| 10 | Taxes | 1 | 3 | $0.00 | ||
| TOTAL | $0.00 |
| Lactation Room | Quantity | Price Per Day | # Days | # Rooms | Extended Price | |
| 1 | Room Charge | 1 | 3 | 1 | $0.00 | |
| 2 | Surcharge | 1 | 3 | 1 | $0.00 | |
| 3 | Taxes | 1 | 3 | 1 | $0.00 | |
| TOTAL | $0.00 |
| Prayer Room | Quantity | Price Per Day | # Days | # Rooms | Extended Price | |
| 1 | Room Charge | 1 | 3 | 1 | $0.00 | |
| 2 | Surcharge | 1 | 3 | 1 | $0.00 | |
| 3 | Taxes | 1 | 3 | 1 | $0.00 | |
| TOTAL | $0.00 |
| CATERING | |||||
| Breakfast | Dinner | ||||
| Number of Attendees | 25 | Number of Attendees | 25 | ||
| Number of Days | 2 | Number of Days | 2 | ||
| Per Person | Per Person | ||||
| Food | Food | ||||
| Gratuity | Gratuity | ||||
| Tax | Tax | ||||
| Total | $0.00 | Total | $0.00 |
| Lunch | All-Day Beverage Service | ||||
| Number of Attendees | 26 | Number of Attendees | 26 | ||
| Number of Days | 1 | Number of Days | 3 | ||
| Per Person | Per Person | ||||
| Food | Beverage | ||||
| Gratuity | Gratuity | ||||
| Tax | Tax | ||||
| Total | $0.00 | Total | $0.00 |
All charges must be listed on this spreadsheet. The State will NOT pay for anything that is not included on this spreadsheet. Responder can add lines to this spreadsheet if necessary
CANCELLATION POLICY. Stated below, in dollar amounts, are any charges that could be applied if the conference is cancelled for any reason other than non appropriation. If no charge is indicated below, the State will determine that the Contractor will not charge the cancellation fee.
Any fee stated must be stated in United States currency. The State will realize as a zero amount any fee stated as a formula or percentage or other fee not specifically stated in United States currency.
| Conference Date Cancellation Notice (all services except lodging) | ||
| Received Prior to First Program Dates | Cancellation Fee | |
| Between 117 and 60 days | $ | |
| Between 59 and 46 days | $ | |
| Between 45 and 31 days | $ | |
| Between 30 and 15 days | $ | |
| Between 14 days and 0 days | $ |
| Lodging Cancellation Notice | ||
| State below your cancellation fee, per reservation, if the conference is cancelled for any reason other than non appropriation. | ||
| Received Prior to First Program Dates | Cancellation Fee | |
| Between 30 and 15 days | $ | |
| Between 14 and 3 days | $ | |
| Between 72 and 48 hours | $ | |
| Between 48 and 24 hours | $ | |
| Less than 24 hours | $ |
The Contractor agrees that it will not seek any additional costs or fees. The Contractor understands that in the event that the conference is cancelled, the State agency is responsible for paying the cancellation fees.
&"-,Bold"Exhibit D, Price Schedule
&10RFP Exhibit D Price Schedule (Rev. 11.05.2021)
File details come from the government source that posted it. Updated .