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Sheet1
| | Name of the Event: | MN Council on Disability Strategic Planning Retreat |
| | Date(s) of the Event: | May 30 - June 2, 2024 |
| | Responding Company Name: | |
| SEE EXHIBIT C AND EXHIBIT C, SUPPLEMENT 1 FOR DETAILS | | | |
| LODGING | | | |
| Check-in Date: | Thursday, May 30, 2024 | |
| Check-out Date: | Sunday, June 2, 2024 | |
| Single Occupancy | | | |
| Number of Rooms | 25 | |
| | | PRICE |
| Room Charge (per room/night) | | |
| Tax (per room/night) | | |
| Total Cost (per room/night) | | $0.00 |
| Double Occupancy | | | |
| Number of Rooms | 15 | |
| | | PRICE |
| Room Charge (per room/night) | | |
| Tax (per room/night) | | |
| Total Cost (per room/night) | | $0.00 |
| SHUTTLE SERVICES | |
| Shuttle services are not required for this event. The lodging facility, event facility, and parking must be in the same building with adjacent accessible parking. An exception will be considered if 1 or 2 of the accessible lodging rooms are in a different building. If shuttle services are required, the State prefers that the Contractor provide shuttles free of charge, but if the Contractor does charge for shuttles, the cost, per attendee, per day, must be listed below. |
| Are Shuttle Services Required? |
| Yes |
| No |
If yes, price per attendee/day
| ADDITIONAL PROPERTIES |
| Please list here the addresses of any additional properties or facilities included in offer. Add additional lines if necessary. |
| PARKING | | | |
| Number of spots/day available | 40 | 10 accessible parking spaces are requested. |
| Price per day per car | | |
MEETING ROOMS
| General Session Room | | Quantity | Price Per Day | # Days | # Rooms | Extended Price |
| 4 | Tables and Chairs for Attendees (45) | 1 | | 3 | 1 | $0.00 |
| 5 | Instructor Table | 1 | | 3 | 1 | $0.00 |
| 6 | LCD Projector with Wireless Presenter | 1 | | 3 | 1 | $0.00 |
| 7 | Large Screen | 1 | | 3 | 1 | $0.00 |
| 10 | Microphone (Handheld) | 1 | | 3 | 1 | $0.00 |
| 11 | Microphone (Lavalier) | 2 | | 3 | 1 | $0.00 |
| 12 | Mixer System | 1 | | 3 | 1 | $0.00 |
| 13 | Sound Equipment | 1 | | 3 | 1 | $0.00 |
| 14 | Easel for Signage | 1 | | 3 | 1 | $0.00 |
| 15 | Electrical Access | 1 | | 3 | 1 | $0.00 |
| 16 | Wi-Fi Access | 1 | | 3 | 1 | $0.00 |
| 17 | Ethernet access | 1 | | 3 | 1 | $0.00 |
| 18 | Room Charge | 1 | | 3 | 1 | $0.00 |
| 19 | Surcharge | 1 | | 3 | 1 | $0.00 |
| 20 | Taxes | 1 | | 3 | 1 | $0.00 |
| | | | | TOTAL | $0.00 |
| Breakout Session Room/Space | | Quantity | Price Per Day | # Days | # Rooms | Extended Price |
| 4 | Tables and Chairs for Attendees (20) | 1 | | 3 | 1 | $0.00 |
| 5 | LCD Projector with Wireless Presenter | 1 | | 3 | 1 | $0.00 |
| 6 | Large Screen | 1 | | 3 | 1 | $0.00 |
| 7 | Flipchart Stand | 1 | | 3 | 1 | $0.00 |
| 10 | Microphone (Handheld) | 1 | | 3 | 1 | $0.00 |
| 11 | Microphone (Lavalier) | 2 | | 3 | 1 | $0.00 |
| 14 | Easel for Signage | 1 | | 3 | 1 | $0.00 |
| 15 | Electrical Access | 1 | | 3 | 1 | $0.00 |
| 16 | Wi-Fi Access | 1 | | 3 | 1 | $0.00 |
| 17 | Room Charge | 1 | | 3 | 1 | $0.00 |
| 18 | Surcharge | 1 | | 3 | 1 | $0.00 |
| 19 | Taxes | 1 | | 3 | 1 | $0.00 |
| | | | | TOTAL | $0.00 |
| CATERING |
| meals may be served in the general session meeting room |
| Breakfast - buffet | | | Afternoon Break - light snack and beverage | | |
| Number of Attendees | 45 | | Number of Attendees | 45 | |
| Number of Days | 2 | Sat/Sun | Number of Days | 1 | Saturday |
| | Per Person | | | Per Person |
| Food | | | Food | | |
| Gratuity | | | Gratuity | | |
| Tax | | | Tax | | |
| Total | | $0.00 | Total | | $0.00 |
| Morning Break - light snack | | | Dinner - plated | | |
| Number of Attendees | 45 | | Number of Attendees | 45 | |
| Number of Days | 1 | Saturday | Number of Days | 2 | Friday/Saturday |
| | Per Person | | | Per Person |
| Food | | | Food | | |
| Gratuity | | | Gratuity | | |
| Tax | | | Tax | | |
| Total | | $0.00 | Total | | $0.00 |
| Lunch - Plated | | | All-Day Beverage Service | | |
| Number of Attendees | 45 | | Number of Attendees | 45 | |
| Number of Days | 2 | Friday/Saturday | Number of Days | 3 | |
| | Per Person | | | Per Person |
| Food | | | Beverage | | |
| Gratuity | | | Gratuity | | |
| Tax | | | Tax | | |
| Total | | $0.00 | Total | | $0.00 |
| Lunch - Boxed | | | Thursday PM Social Appetizers | | |
| Number of Attendees | 45 | | Number of Attendees | 25 | |
| Number of Days | 1 | Sunday | Number of Days | 1 | |
| | Per Person | | | Per Person |
| Food | | | Food | | |
| Gratuity | | | Gratuity | | |
| Tax | | | Tax | | |
| Total | | $0.00 | Total | | $0.00 |
| PM Social Appetizers (Fri OR Sat, TBD) | | | | | |
| Number of Attendees | 45 | | | | |
| Number of Days | 1 | | | | |
| | Per Person | | | |
| Food | | | | | |
| Gratuity | | | | | |
| Tax | | | | | |
| Total | | $0.00 | | | |
All charges must be listed on this spreadsheet. The State will NOT pay for anything that is not included on this spreadsheet. Responder can add lines to this spreadsheet if necessary
CANCELLATION POLICY. Stated below, in dollar amounts, are any charges that could be applied if the conference is cancelled for any reason other than non appropriation. If no charge is indicated below, the State will determine that the Contractor will not charge the cancellation fee.
Any fee stated must be stated in United States currency. The State will realize as a zero amount any fee stated as a formula or percentage or other fee not specifically stated in United States currency.
| Conference Date Cancellation Notice (all services except lodging) | | |
| Received Prior to First Program Dates | Cancellation Fee |
| Between 117 and 60 days | $ |
| Between 59 and 46 days | $ |
| Between 45 and 31 days | $ |
| Between 30 and 15 days | $ |
| Between 14 days and 0 days | $ |
| Lodging Cancellation Notice | | |
| State below your cancellation fee, per reservation, if the conference is cancelled for any reason other than non appropriation. | | |
| Received Prior to First Program Dates | Cancellation Fee |
| Between 30 and 15 days | $ |
| Between 14 and 3 days | $ |
| Between 72 and 48 hours | $ |
| Between 48 and 24 hours | $ |
| Less than 24 hours | $ |
The Contractor agrees that it will not seek any additional costs or fees. The Contractor understands that in the event that the conference is cancelled, the State agency is responsible for paying the cancellation fees.
&"-,Bold"Exhibit D, Price Schedule
&10RFB Exhibit D Price Schedule (Rev. 11.05.2021)