PREVIOUS_AWARDED_BID_-_HVAC_DOCS.pdf

IFB NO: 031-0426-22

SUBMISSION DATE: 05/25/2022 5: 00 PM PDT

INVITATION FOR BIDS(IFB)

NO.: 031-0426-22

FOR

REPLACEMENT HVAC FILTERS

COUNTY OF SOLANO GENERAL SERVICES DEPARTMENT

IFB RELEASE DATE: April 26, 2022 5:00 PM (PDT) SUBMISSION DATE: May 25, 2022 5:00 PM (PDT)

LATE BIDS WILL NOT BE ACCEPTED

SUBMIT IFB TO: IFB COORDINATOR

Solano County via Bonfire E-Procurement Platform Solano County

Portal website at https://solanocounty.bonfirehub.com

Nes Despabiladeras, Buyer nadespabiladeras@solanocounty.com

Phone: 707-784-6322

Any proposer participating in this solicitation is required to have a vendor application on file with the County. This application may be downloaded from the Solano County website at www.solanocounty.com. Include the application with your proposal. The County will post any changes and information relating to this IFB digitally via Bonfire E-Procurement Platform. Proposers are responsible for frequently checking the Bonfire Platform at https://solanocounty.bonfirehub.com for any changes or information relating to this IFB.

“Smoking is not permitted in County Buildings or around Solano County campuses. Thank you in advance for your compliance.”

MEGAN M. GREVE

Director MMGreve@SolanoCounty.com

(707) 784-7900

DUSTIN D. LENO

Assistant Director ddleno@solanocounty.com

DEPARTMENT OF GENERAL SERVICES

Central Services Division LORRAINE TANG

Staff Analyst, Sr.

lctang@solanocounty.com

(707) 784-3426

675 Texas Street, Suite 2500 Fairfield, CA 94533-6342 Fax (707) 784-6320 www.solanocounty.com https://solanocounty.bonfirehub.com/ mailto:nadespabiladeras@solanocounty.com http://www.solanocounty.com/ https://solanocounty.bonfirehub.com/ mailto:MMGreve@SolanoCounty.com mailto:ddleno@solanocounty.com mailto:lctang@solanocounty.com http://www.solanocounty.com/

DATE: April 26, 2022

INVITATION FOR BIDS (IFB)

BID NO: 031-0426-22

ATTENTION: ALL PROSPECTIVE OFFERORS

We invite you to participate in this bidding opportunity described in the attached Invitation for Bid (IFB). If you are interested, the IFB package may be downloaded from the Bonfire E- Procurement platform, Solano County Portal at https://solanocounty.bonfirehub.com/login .

Notice is hereby given that bids MUST be electronically submitted via Bonfire website https://solanocounty.bonfirehub.com/login , no later than May 25, 2022, 5:00 PM, Pacific Daylight Time (PDT), at which time, the County will access and evaluate all bids in accordance with the County of Solano’s specifications and contract documents. Any hard copy submissions, submissions via email, or late submissions will be retained in the file unopened and will be considered disqualified.

It is the responsibility of the bidder to see that any electronic submitted bid shall have sufficient time to be received by the Bonfire website before the bid submittal deadline. The receiving time in the Bonfire website will be the governing time for acceptability of bids.

Bidders shall visit the Bonfire website for any upcoming updates, changes or information regarding this solicitation prior and after bid submission date.

Respectfully.

Nes Despabiladeras, Buyer

IFB Coordinator

DEPARTMENT OF GENERAL SERVICES

Central Services Division

LORRAINE TANG

Staff Analyst, Sr.

lctang@solanocounty.com

(707) 784-3426

675 Texas Street, Suite 2500 Fairfield, CA 94533-6342 Fax (707) 784-6320 www.solanocounty.com

MEGAN M. GREVE

Director MMGreve@SolanoCounty.com

(707) 784-7900

DUSTIN D. LENO

Assistant Director ddleno@solanocounty.com https://solanocounty.bonfirehub.com/login mailto:lctang@solanocounty.com http://www.solanocounty.com/ mailto:MMGreve@SolanoCounty.com mailto:ddleno@solanocounty.com

1.0. STATEMENT OF PURPOSE

1. The purpose of this Invitation for Bid (IFB) is to define the County’s minimum requirements and gain adequate information by which the County may evaluate commodities and/or services offered by contractors or vendors. As used herein, the term contractor or vendor shall mean the contractor, its employees, or agents.

2. The County of Solano, on behalf of the (Requesting Department), hereinafter referred to as the “County,” is soliciting bids to procure Heating, Ventilation, and Air Conditioner Filters (HVAC) for the County’s Facilities Operations Division on an as needed basis.

Solano County Facilities Operation Division maintains public facilities in all Solano County cities (Fairfield, Vacaville, Rio Vista, Dixon, Suisun, Vallejo, Benicia) and in unincorporated areas. Contractor shall furnish all HVAC Filters as specified. Services and or commodities to be rendered as specified within the guidelines as provided by this IFB in its entirety. This IFB, details deliverables and terms and conditions as required by the County.

3. The County of Solano exclusively reserves the sole and independent rights to make an award in whole or in part or any varying combination (split bid) if deemed will be in the best interest of the County. The award may not necessarily be to the lowest vendor but to the bid determined to be professionally and technically able to render services and perform associated work in support of the County and fulfill all contract requirements.

4. Moreover, the County reserves the sole and independent right to award all bid items to more than one vendor (multiple award contracts), if deemed in the best interest of the County. If and where multiple award contracts are made, County department/agencies may purchase goods from one or more awarded vendors.

5. Services and/or commodities to be rendered as specified within guidelines as provided by this IFB in its entirety. This IFB, details deliverables and terms and conditions as required by the County.

6. Contractor to submit with bid one copy of descriptive literature, including any pictures or drawings and a specification sheet.

7. Bidders are responsible for checking Bonfire E-Procurement Platform, Solano County Portal frequently for any current information and documents pertained to this IFB.

8. Bid shall be valid at least for (90) days after IFB closing date.

9. Questions regarding this solicitation preferably shall be posted via Bonfire E-Procurement Platform Solano County Portal at https://solanocounty.bonfirehub.com/login or submitted in writing to the IFB Coordinator, email at nadespabiladeras@solanocounty.com no later than May 9, 2022, 5:00 PM PDT. Response to written questions will be posted on the Bonfire Website Solano County Portal no later than May 16, 2022, 5:00 PM PDT. If there is a delay in posting responses, the bid submission due date may be extended commensurate. The County cannot assure any response to questions/inquiries received after this date.

mailto:nadespabiladeras@solanocounty.com

10. Samples: The County reserves the right to require a bidder to furnish samples of any item within seven calendar days after the request is made. The samples must be furnished free of charge, be clearly marked “sample” with the Invitation for Bid number, bid item number, bidder’s name and address and delivered to the Purchasing Services Office. Samples will be evaluated to determine compliance with all major characteristics of the article indicated.

Failure of samples to conform to all such characteristics may be cause for rejection of the bid.

Failure to submit the requested samples may eliminate the bidder from further consideration for award. Samples will not be returned to bidder.

2.0. CONTRACT TYPE AND DURATION

1. This is a Firm-Fixed-Price contract shall be in the form of Purchase Order and all requirement, terms and conditions of this solicitation shall be incorporated in the PO by reference.

2. The period of this contract shall be for a one-year period. The County shall have the right to renew this contract for two (2) additional one-year periods under the same terms and conditions of the original contract. Contractor warrants that the unit prices stated herein shall remain firm for a period of not less than one (1) year from the first date of the contract period.

3. Price increases may be negotiated prior to the beginning of an extension year. Any proposed price adjustment shall be submitted to the County at least ninety (90) days prior to contract anniversary date, and if approved, will be effective on that date for the subsequent contract period.

11. Price adjustment may be negotiated prior to the beginning of a contract extension year.

Any proposed price adjustment shall be submitted to the County in writing at least ninety

(90) days prior to contract anniversary date (by April 2) and if approved, will be effective on that date for the subsequent contract period.

3.0. DELIVERY TERMS AND CONDITION

1. Delivery of supply is F.O.B Solano County, Public Works Facility located at 3255 North Texas Street, Fairfield California 94533.

2. Bidder shall schedule one-time delivery to take place on November 1, 2019. The County reserves the right the confirm actual delivery date in the Purchase Order.

4.0. SPECIFICATION/DESCRIPTION

MERV - Minimum Efficiency Reporting Value, commonly known as MERV rating is a measurement scale by the American Society of Heating, Refrigerating and Air- Conditioning Engineers (ASHRAE) to rate the effectiveness of air filters. Filters shall meet the current “MERV” ratings.

A. DISPOSABLE POLYESTER FILTERS:

Disposable polyester filters shall consist of a polyester media pack bonded together in an interlocking pattern of tiny lint and dust traps. The frame shall be a one-piece pinch frame design.

B. HIGH CAPACITY PLEATED PANEL FILTERS:

The filters shall consist of a pleated media pack contained in a die cut beverage board frame. The media shall consist of a 100% synthetic, hydrophobic media and shall be white in color and un-dyed. The media shall be formed into uniformly shaped pleats with equal height measured from pleat apex to apex. The media shall have an expanded metal grid with 95% open area bonded to the air leaving side to shape the pleats and prevent fluttering in operation. The expanded metal grid shall be made of electroplate galvanized steel to inhibit rust. The media shall be a minimum of 1/4" larger than the inside dimension of the die cut frame to completely seal the pack inside the filter. The filters shall contain no less than the number of pleats per lineal foot as specified in the following schedule:

Filter Thickness

Pleats Per Foot

1" 14

2" 15

4" 11

The pleated media pack shall be contained in a frame made from two pieces of die cut beverage board with high wet strength characteristics. The die-cut shall use a 7-strap diagonal support pattern based on a 24x24 face size to increase adhesion points between the media pack and frame. Diagonal support members shall be an integral part of both die cut pieces, providing support for the media pack on both sides. The two mating pieces of the die cut frame shall fully overlap around the entire perimeter of the filter. Pleat Support Fingers (4" sizes only) Two (2) sets of pleat stabilizers (fingers) shall be inserted into the filters to maintain proper pleat separation and reduce fluttering in operation. The entire inside surface of both die cut frame pieces shall be coated with a water repellent adhesive to bond the pack inside the frame on all four edges. The pleat tips shall be bonded to the diagonal support members at all points of contact. The adhesive shall be water repellent and maintain its bonding characteristics when wet. The adhesive shall not soften or dissolve when the filter is wet. The filters shall meet the following minimum performance requirements based on the ASHRAE 52.2-2007 Test Standard. MERV results shall be after a conditioning step. Tests conducted on 24 x 24 size filters shall be representative of the performance of all sizes purchased.

Nominal Size 24x24x2 24x24x4

Rated Face Velocity (FPM) 500 500

Rated Air Flow Capacity (CFM) 2000 2000

Initial Resistance (In. W.G.) @ Rated Air Flow 0.26” 0.18”

Final Resistance (In. W.G.) 1.00” 1.00”

MERV (Conditioned) 13 13

E3 Average Particle Size 3-10 Micron (Conditioned)

70% 70%

The filter shall have a maximum operating temperature of 225 °F. The filters shall be classified Class 2 per U.L. Standard 900.

C. EXTENDED SURFACE POCKET FILTERS:

The filters shall consist of a series of media pockets attached to a metal header. The media shall consist of a high loft melt-blown synthetic fiber media on the air entering side and a spun-bond synthetic scrim backing on the air leaving side. The media shall be formed into pockets by a sonic sealing process around three sides to seal the edges. No stitching. Fabric ribbon separators shall be sealed inside the pockets to form aerodynamic channels. The Separators shall control the amount of pocket inflation and prevent adjacent pockets from touching when inflated. The header shall be made from a single piece of galvanized steel roll formed with multiple bends to provide a flanged inner track (seat) to support the individual pocket retainers. The header shall be 13/16" thick, +/- 1/16". Each pocket shall be attached to a galvanized steel retainer that fits inside the header. The pocket retainers shall be designed to firmly secure the pockets in the header and prevent bypass. Each pocket shall be double sealed into the assembled filter.

Adjacent retainers securing the pockets shall be fastened together by a series of punch through stakes with the media clamped in between. Each assembled pocket shall be bonded with adhesive to the flanged track on the inside of the header at all points of contact. The filters shall meet the following performance requirements based on the ASHRAE 52.1 and 52.2 Test Standards. Tests on 24x24 size filters shall be representative of the performance of all sizes purchased.

Filter Size 24x24x22, 6 Pocket

Rated Filter Efficiency 80-85%

Rated Air Flow Capacity

(CFM)

Initial Resistance @ 375 FPM (In. W.G.)

0.30”

Final Resistance (In. W.G.) 1.50"

MERV Rating 13

Dust Holding Capacity (Grams) @ 1.5” W.G.

145g

The filters shall be classified Class 2 per U.L. Standard 900

D. EXTENDED SURFACE RIGID CELL PLEATED FILTERS:

The filters consist of a pleated media pack contained in galvanized steel cell sides. The media shall be made from synthetic fibers formed into a dual layer mat. A nonwoven, spun bonded synthetic scrim backing shall be applied to the air leaving side for protection and support. The media shall be a minimum of ½” larger than the inside of the cell sides to completely seal the pack inside the filter. The media shall be formed into uniformly shaped pleats supported by an expanded metal grid with 95% open area bonded to the air leaving side. The expanded metal grid shall be made of electroplate galvanized steel to inhibit rust. The inside of the cell sides shall be 100% coated with adhesive to seal the media pack around all four edges. The sealant must be water resistant to maintain the pack-to-cell-side bond under high humidity or moisture conditions. The cell sides shall be made of galvanized steel in a pan type (box) construction to contain the media pack and allow the maximum amount of media inside the filter. Plastic pleat stabilizers (fingers) shall be inserted from both sides of the filter to maintain proper pleat spacing and prevent fluttering in operation. The stabilizers shall be thoroughly bonded to the pleat pack to prevent shifting and maintain alignment over the life of the filter. Four (4) support braces shall be riveted to the cell sides on both sides of the filter to provide extra rigidity and reinforcement for the media pack. The braces shall be connected from midpoint to midpoint on all four (4) sides. The filters shall contain a minimum amount of media per the following schedule:

Size Media Area(ft2)

24x24x12 58

24x20x12 47

24x12x12 28

20x20x12 39

The filters shall meet the following performance requirements based on ASHRAE 52.2- 2007 Test Standard. Tests conducted on 24x24 size filters at a face velocity of 500 FPM shall be representative of the performance of all sizes purchased.

Filter Size 24x24x12

Filter Efficiency 80-85%

Rated Air Flow (CFM) 2000

Initial Resistance (In. W.G.) @ Rated Air Flow .58"

Final Resistance (In. W.G.) 1.50”

MERV Rating 13

The filters shall be classified Class 2 per U.L. Standard 900. The filters shall operate at temperatures up to 180 °F without materially affecting filter integrity or performance.

E. HIGH CAPACITY EXTENDED SURFACE MINI-PEAT FILTERS:

The filters consist of a pleated synthetic media pack contained in cell sides made of high impact plastic. The media shall be made of a continuous sheet of Dura-Tuff™ 100% synthetic media pleated to form an extended surface, mini-pleat media pack. The media shall be molded into a series of preformed channels that will direct airflow through the pack. The media shall be water resistant. Humidity or exposure to sensible moisture shall have no affect on the performance of the filters other than a temporary rise in resistance.

The media shall be very durable and highly resistant to tearing or abrasion. The media shall be molded into a series of preformed channels that shall form the pleats. Beads of adhesive shall be applied to the media, bonding the pleats into a rigid pack. The cell sides shall be made of a high strength, high impact polystyrene plastic. The frame shall be moisture, chemical and corrosion resistant. The frame shall mechanically lock together at each corner. The media pack shall be sealed into the cell sides by foamed hot-melt adhesive, preventing bypass between the pack and frame. The filters shall contain a minimum amount of media per the following schedule:

Size Media Area(ft2)

24x24x4 49

The filters shall meet the following minimum performance requirements based on the ASHRAE 52.2 Test Standards. Tests conducted on 24x24 size filters shall be representative of the performance of all sizes purchased. The filters shall be classified Class 1 per U.L. Standard 900. The filters shall be totally incinerable. No metal components are acceptable. The filter shall operate at temperatures up to 140°F without materially affecting filter integrity or performance.

Filter Size 24x24x4

Filter Efficiency 90-95%

Rated Air Flow (CFM) 2000

Initial Resistance (In. W.G.) @ Rated Air Flow .43"

Final Resistance (In. W.G.) 1.50”

MERV Rating 13

F. HIGH CAPACITY HEPA FILTERS:

Each filter shall be individually tested for efficiency (penetration) and initial resistance at rated air flow. The penetration and resistance values shall be indicated on the filter label.

The filters shall meet the requirements of IES-RP-CC001.3. The filters shall provide a minimum efficiency (penetration) of 99.99% (.01% penetration) on 0.3 micron particles (IES-RP-1.3 Type A).

Scan Test: The filters shall be scanned for leak detection.

Resistance: The filters shall have an initial (clean) resistance of 1.35" W.G. @ 500 FPM.

Construction: The filters shall consist of a pleated media pack sealed inside rigid cell sides.

Media: The media shall be made from ultra-fine micro-glass fibers formed into a wet laid, high density paper. The media shall be pleated to form an extended area media pack.

The media shall be water resistant and temperature resistant to 1000°F. Moisture shall have no effect on the performance of the filter other than a temporary rise in resistance.

Separators: Pleat spacing shall be maintained by corrugated separators inserted between each pleat. The separators shall be made of Aluminum. The aluminum separators shall be hemmed to dull the sharp edges of slit metal.

Cell Sides: The cell sides shall be made from 16gauge galvanized steel and have a four piece box construction.

Media Pack Bond: The media pack shall be sealed inside the cell sides with urethane

Gasket Seal: The gasket shall be made of neoprene and be applied to the filter on the downstream side.

Underwriters Laboratories, Inc. Classification: U.L. Class 1 per U.L. Standard 900

G. HIGH CAPACITY EXTENDED SURFACE V-BANK MINI-PLEAT FILTERS:

This specification covers extended surface, mini-pleat filters. The filters shall consist of a series of four (4) mini-pleat media packs assembled in a V-bank arrangement and sealed in a support structure made of high impact polystyrene plastic components. No metal components are acceptable. The media shall be made of a continuous sheet of 100% synthetic fibers with dual layer construction pleated to form an extended surface, minipleat media pack. The media shall be water resistant. Humidity or exposure to sensible moisture shall have no affect on the performance of the filters other than a temporary rise in resistance. The media shall be very durable and highly resistant to tearing or abrasion. The separators shall be beads of adhesive to maintain proper pleat spacing over the life of the filter. The ends of the mini-pleat packs shall be contained in preformed panels that properly position the packs and allow them to be completely sealed. The pleat packs shall be supported by high strength plastic struts. The packs shall be bonded to the support struts along their entire length. The plastic end panels and support struts shall be formed with a header on the air entering side for proper latching or installation into side access systems. The plastic support struts lock mechanically into the end panels.

Performance: The filters shall meet the following minimum performance requirements based on the ASHRAE 52.2 Test Standard. Tests conducted on 24x24 size filters shall be representative of the performance of all sizes purchased.

• Required efficiency performance: 80-85%. Rated air flow capacity (CFM) 2000. Initial Resistance @ 500 FPM (In. W.G.) 0.38. Final Resistance (In. W.G.) 1.50”. MERV Rating 13.

• Required efficiency performance: 90-95%. Rated air flow capacity (CFM) 2000. Initial Resistance @ 500 FPM (In. W.G.) 0.46. Final Resistance (In. W.G.) 1.50”. MERV Rating 14.

The filters shall be classified Class 1 per U.L. Standard 900. The filters shall be totally incinerable. No metal components are acceptable. The filter shall operate at temperatures up to 140°F (60oC) without materially affecting filter integrity or performance.

Reverse and\or Standard Flow: The County will require standard flow and reverse flow models. The plastic end panels shall be notched for use with 12” spring latches in reverse air flow applications.

SECTION IV: DELIVERY LOCATIONS AND QUANTITIES

Filter Order "2022"

Deliver to Probation 2-08

Filter Size MERV Total

12X24X4 14 8

17X22X2 14 2

17X34X2 13 2

24X24X4 14 24

Total filters to address below 36

Ship to: Carl Castro/Mike Jenschke

Solano County Probation c/o General Services - FacOps

675 Texas Street

Fairfield, CA. 94533

Filter Order "2022"

Deliver to CAC 2-09

Filter Size MERV Total

14X30X1 Poly 4

16X20X1 13 4

16X20X2 13 2

17X22X2 10 12

20X20X1 13 2

20X25X1 13 2

20X25X4 14 40

24X24X2 13 2

24X12X4 14 72

24X24X4 14 270

33X37X4 10 2

Total filters to address below 412

Ship to: Carl Castro/Mike Jenschke

Solano County Administration Center c/o General Services - FacOps

675 Texas Street

Deliver to CoGen 2-02

Filter Size MERV Total

24X24X1 13 1

Total filters to address below 1

Ship to: Jeff Eichenberger

Solano County Probation c/o General Services - FacOps

512 Clay St.

Filter Order "2022"

Deliver to Facilities (CEC) Bldg 2-39

Filter Size MERV Total

12X24X4 14 12

24X24X4 14 28

10X41X1 13 2

7X52X1 13 2

20X20X2 13 4

Total filters to address below 48

Ship to: Carl Castro/Mike Jenschke

Solano County Administration Center

675 Texas St.

c/o General Services – Fac Ops

Deliver to Facilities (AG) Bldg 2-40

Filter Size MERV Total

20X20X2 13 16

16X25X2 13 16

Total filters to address below 32

Ship to: Carl Castro/Mike Jenschke

Solano County Administration Center

675 Texas St.

c/o General Services – Fac Ops

Filter Order "2022"

OES Facility Bldg 2-35

Filter Size MERV Total

14X20X2 13 4

14X25X1 13 8

16X20X2 13 4

Total filters to address below 16

Ship to: Carl Castro/Mike Jenschke

Solano County Facilities c\o General Services - FacOps

512 Clay St.

Fairfield, CA. 94533

Filter Order "2022"

Deliver to H&SS – Fairfield Bldg 2-46

Filter Size MERV Total

16X20X2 13 92

16X25X2 13 264

Total filters to address below 356

Ship to: Scott Barton

Solano County Health and Social Services c/o General Services - FacOps

275 Beck Ave.

Fairfield, CA. 94533

Filter Order "2022"

Deliver to H&SS – Fairfield Bldg 2-89

Filter Size MERV Total

12X24X12 14 18

24X24X12 14 60

12X24X2 14 18

Total filters to address below 96

Ship to: Scott Barton

Solano County Health and Social Services C/O Gen. Services Fac.Ops

2101 Courage Drive

Filter Order "2022"

Deliver to H&SS – Fairfield Bldg 2-49

Filter Size MERV Total

12X24X4 14 10

24X24X4 14 50

12X24X2 13 10

18X24X2 13 16

24X24X2 13 132

10X16X2 13 2

14X16X2 13 2

Total filters to address below 222

Ship to: Scott Barton

Solano County Health and Social Services C/O Gen. Services Fac.Ops

2201 Courage Drive.

Deliver to Juvenile Hall Bldg 2-16

Filter Size MERV Total

12X24X2 13 16

16X20X2 13 8

16X25X2 13 24

18X24X2 13 32

24X24X2 13 52

24X24X15, 8 Pocket 15 40

5 Pocket Clean-Pak 14 24

Total filters to address below 196

Ship to: Mike Little

Solano County Juvenile Hall c\o General Services - FacOps

740 Beck Ave

Filter Order "2022"

Deliver to Fairfield Library Bldg 9-02

Filter Size MERV Total

20X20X2 13 4

24X24X2 13 192

Total filters to address below 196

Ship to: Frank Chavez/Mike Little

Solano County Library c\o General Services - FacOps

1150 Kentucky Ave

Deliver to Facilities (L&J North Mech Room) 2-10

Filter Size MERV Total

18X24X2 13 8

20X20X2 13 2

24X24X2 13 352

572518 6 Pocket Clean-Pak 14 384

572574 6 Pocket Clean-Pak 14 8

Total filters to address below 754

Ship to: Mike Little

Solano County Facilities

512 Clay Street Storage behind OES in Mechanical Room

Filter Order "2022"

Deliver to Justice Center – Vallejo Bldg 2-78

Filter Size MERV Total

16X20X2 13 6

16X25X2 13 6

20X20X2 13 12

20X25X2 13 6

24X24X2 13 80

572518 6 Pocket Clean-Pak 14 40

Total filters to address below 150

Ship to: Michael Jenschke

Solano County Justice Center c\o General Services - FacOps

355 Tuolumne St.

Vallejo, CA. 94590

Deliver to Justice Center – Vallejo Bldg 2-77

Filter Size MERV Total

12X24X2 13 4

20X20X2 13 48

20X25X2 13 88

24X24X2 13 8

1155803 VARI-PAK Model S 13 8

1155804 VARI-PAK Model S 13 16

Total filters to address below 172

Ship to: Michael Jenschke

Solano County Justice Center c\o General Services - FacOps

321 Tuolumne St.

Filter Order "2022"

Deliver to Justice Center – Vallejo Bldg 2-48

Filter Size MERV Total

12X24X2 13 24

24X24X2 13 72

1155803 VARI-PAK Model S 13 12

1155804 VARI-PAK Model S 13 36

Total filters to address below 144

Ship to: Michael Jenschke

Solano County Justice Center c\o General Services - FacOps

365 Tuolumne St.

Deliver to Claybank SDF Bldg 2-22

Filter Size MERV Total

14X25X1 13 2

16X20X2 13 112

16X25X1 13 4

16X25X2 13 32

18X24X1 13 4

20X20X2 13 64

20X25X2 13 64

20X30X2 10 4

15X30-1/8X1 10 4

15-5/8X20-3/4X2 10 4

Total filters to address below 294

Ship to: Frank Chavez

Solano Detention Facility c\o General Services - FacOps

2500 Claybank Rd.

Filter Order "2022"

Deliver to Claybank For Stanton Correctional

Filter Size MERV Total

12X24X2 13 72

14X20X2 13 8

16X20X2 13 8

18X24X4 13 32

24X24X1 13 4

24X24X2 13 160

24X24X4 13 8

18X18X2 10 4

572518 6 Pocket Clean-Pak 14 160

572574 6 Pocket Clean-Pak 14 72

Mini-Pleat Synthetic Media, HC, BX 14 4

Total filters to address below 532

Ship to: Jagdeep Sanghera

Solano Detention Facility c\o General Services - FacOps

2450 Claybank Rd.

Filter Order "2022"

Deliver to Claybank For New Animal Care Bldg 2-23

Filter Size MERV Total

16X20X2 13 34

16X25X2 13 16

18X24X2 13 18

20X20X2 13 32

20X24X2 13 8

25X25X2 13 10

Total filters to address below 118

Ship to: Jagdeep Sanghera

Solano Detention Facility c\o General Services - FacOps

2450 Claybank Rd.

Rourke Training Facility Bldg 2-54

Filter Size MERV Total

11X20-3/8X4 10 16

11-3/8X26-7/8X4 (Exact) 10 56

18X24X4 11 16

Total filters to address below 88

Ship to: Michael Little

Solano County Facilities (Conex Box) c\o General Services - FacOps

3255 North Texas St.

Filter Order "2022"

Cordelia Warehouse Bldg 2-14

Filter Size MERV Total

14X24X1 13 6

14X30X1 13 6

20X30X1 13 6

Total filters to address below 18

Ship to: Michael Little

Solano County Facilities (Conex Box) c\o General Services - FacOps

Family Justice Center Bldg 2-19

Filter Size MERV Total

16X16X2 13 16

16X25X1 13 16

20X20X1 13 8

20X25X1 13 16

20X25X2 13 4

Total filters to address below 60

Ship to: Michael Little

Family Justice Center (Conex Box) c\o General Services - FacOps

Filter Order "2022"

Heavy Equipment Shop Bldg 2-24

Filter Size MERV Total

18X24X1 13 4

Total filters to address below 4

Ship to: Michael Little

Solano County Facilities (Conex Box) c\o General Services - FacOps

Sign Shop Building 2-25

Filter Size MERV Total

16X25X2 13 1

20X25X2 13 1

Total filters to address below 2

Ship to: Preston Cross

Solano County Facilities (Conex Box) c\o General Services - FacOps

Road Maintenance Shop Bldg 2-27

Filter Size MERV Total

14X24x1 13 1

14x20x2 13 1

Total filters to address below 2

Ship to: Preston Cross

Solano County Facilities (Conex Box) c\o General Services - FacOps

Filter Order "2022"

Facilities Shop Bldg 2-28

Filter Size MERV Total

16X16X2 13 16

16X20X2 13 4

16X25X2 13 8

20X20X1 13 16

20X20X2 8 8

Total filters to address below 52

Ship to: Michael Little

Solano County Facilities (Conex Box) c\o General Services - FacOps

3255 North Texas St.

Fairfield, CA. 94533

Filter Order "2022"

Communications Building 2-29

Filter Size MERV Total

10X30X1 Fiberglass Disposable Filter

15X30X1 13 2

20X25X2 13 4

Total filters to address below 10

Ship to: Jim Tatom

Solano County Facilities (Conex Box) c\o General Services - FacOps

Filter Order "2022"

Small Garage Bldg 2-30

Filter Size MERV Total

20X20X1 10 1

Total filters to address below 2

Ship to: Preston Cross

Solano County Facilities (Conex Box) c\o General Services - FacOps

U.S. Post Office Bldg 2-37

Filter Size MERV Total

16X20X2 13 24

16X25X2 13 12

20X20X2 13 12

20X25X2 13 6

Total filters to address below 54

Ship to: Michael Little

Solano County Facilities (Conex Box) c\o General Services - FacOps

3255 North Texas St.

Fairfield, CA. 94533

Filter Order "2022"

Lake Solano Nature Center Bldg 2-58

Filter Size MERV Total

15X20X2 13 12

18X20X2 13 3

Total filters to address below 15

Ship to: Michael Little

Solano County Facilities (Conex Box) c\o General Services - FacOps

Rio Vista Sandy Beach Bldg 3-37

Filter Size MERV Total

18X25X1 13 2

Total filters to address below 2

Ship to: Preston Cross

Solano County Facilities (Conex Box) c\o General Services - FacOps

WJC Govt. Center. Bldg 3-06

Filter Size MERV Total

12X12X1 10 8

16X20X2 13 52

16X25X2 13 168

12X24X12 V-Bank (Fwd Flow) 14 16

24X24X12 V-Bank (Fwd Flow) 14 32

Total filters to address below 276

Ship to: Michael Little

Solano County Facilities (Conex Box) c\o General Services – FacOps

Fairfield, CA 94533

Filter Order "2022"

Library Tech Services Bldg 9-05

Filter Size MERV Total

16X20X2 13 8

16X25X2 13 8

20X20X2 13 8

Total filters to address below 24

Ship to: Michael Little

Solano County Facilities (Conex Box) c\o General Services - FacOps

Suisun Vets Building 2-51

Filter Size MERV Total

16X25X4 13 4

20X25X4 13 2

24X24X4 13 4

Total filters to address below 10

Ship to: Frank Chavez

Solano County Facilities (Conex Box) c\o General Services - FacOps

Filter Order "2022"

Dixon Vets Bldg 2-07

Filter Size MERV Total

16X20X2 13 8

16X25X2 13 8

20X20X2 13 16

20X30X2 13 16

24X24X4 13 16

Total filters to address below 64

Ship to: Frank Chavez

Solano County Facilities (Conex Box) c\o General Services - FacOps

Rio Vista Vets Bldg 2-43

Filter Size MERV Total

16X20X2 13 16

20X20X2 13 8

Total filters to address below 24

Ship to: Frank Chavez

Solano County Facilities (Conex Box) c\o General Services - FacOps

Filter Order "2022"

Vacaville Veterans Bldg 2-62

Filter Size MERV Total

14X20X1 13 6

18X25X2 13 2

20X20X2 13 16

20X24X2 13 8

20X25X1 13 6

20X25X2 13 8

25X25X2 13 6

Total filters to address below 52

Ship to: Frank Chavez

Solano County Facilities (Conex Box) c\o General Services - FacOps

Vallejo Veterans Hall 3-01

Filter Size MERV Total

16X16X2 13 20

16X25X2 13 8

Total filters to address below 28

Ship to: Frank Chavez

Solano County Facilities (Conex Box) c\o General Services - FacOps

5.0. INSTRUCTIONS TO BIDDERS

1. INFORMED BIDDERS. Before submitting bids, bidders must fully inform themselves of the conditions, requirements and specifications of the products or materials to be furnished. Failure to do so will be at bidder’s own risk and they cannot secure relief on the plea of error.

2. BID FORMS. Bid must be submitted via electronic submission via Bonfire website at https://solanocounty.bonfirehub.com/login .

3. PRICES, NOTATIONS, AND MISTAKES. All prices and notations must be ink or typewritten.

Mistakes may be crossed out and corrections typed or printed adjacent to the mistake and initialed in ink by the person who signs bid. Prices shall be stated in units and quotations made separately on each item. In case of conflict, unit prices will govern. Where there is a conflict between words and figures, words will govern.

4. OFFERS OF MORE THAN ONE PRICE. Bidders are allowed to submit more than one bid but not more than two bids. Bidders may submit one base bid and one alternate bid. Where bidder submits more than one bid, one bid shall be marked “base bid” and the other shall be marked “alternate bid.” Base bid and the alternate bid shall be submitted in accordance with the terms and conditions of this bid solicitation. The County reserves the sole right to accept or reject any alternate offer, in whole or part. Any such acceptance, in whole or in part, shall be in the best interest of the County.

5. TERMS OF THE OFFER. Solano County’s acceptance of bidder’s offer shall be limited to the terms herein unless expressly agreed in writing by Solano County. Bids offering terms other than those shown herein will be declared non-responsive and will not be considered.

6. BIDDER AGREEMENT TO TERMS AND CONDITIONS. Submission of a signed bid will be interpreted to mean bidder has agreed to all the terms and conditions set forth in the pages of this solicitation.

7. CANCELLATION OF CONTRACT. The County of Solano may cancel this contract without cause at any time by giving thirty (30) days written notice to the supplier/vendor. The County of Solano may cancel this contract with cause at any time by giving ten (10) days written notice to the vendor. Cancellation for cause shall be at the discretion of the County of Solano and shall be, but is not limited to, failure to supply the service specified within the time allowed or within the terms, conditions, or provisions of this contract. The successful bidder may not cancel this contract without prior written consent of Purchasing Services.

8. COMPLIANCE OR DEVIATION TO SPECIFICATIONS. Bidder hereby agrees that the services offered will meet all the requirements of the specifications in this solicitation unless deviations from them are clearly indicated in the bidder’s response. Bidder may submit an attachment entitled “Exception to Specifications,” which must be signed by bidder’s authorized representative. An explanation must be made for each item to which an exception is taken, giving in detail the extent of the exception and the reason for which it is taken. Bids failing to comply with this requirement will be considered non-responsive. Submittal of brochure or other manufacturer literature is desirable but shall not be an acceptable substitution for the requirement. The County reserves the sole and independent right to accept or reject any exception or deviation in whole or part. Any such acceptance, in whole or in part, shall be in the best interest of the County.

9. COMPLIANCE WITH LAWS. All bids shall comply with current federal, state, local and other laws relative thereto.

10. FORCE MAJEURE. If execution of this contract shall be delayed or suspended and if such failure arises out of causes beyond the control of and without fault or negligence of the Vendor, the vendor shall notify the County of Solano, in writing, within twenty-four (24) hours, after the delay. Such causes may include but are not limited to acts of God, war, acts of public enemy, acts of any governmental entity in its sovereign or contractual capacity, fires, floods, epidemics, strikes and unusually severe weather.

11. FORMATION OF CONTRACT. Bidder’s signed bid and Solano County’s written acceptance shall constitute a binding contract.

12. LAWS GOVERNING CONTRACT. This contract shall be in accordance with the laws of the State of California. The parties stipulate that this contract was entered into in the County of Solano, in the State of California. The parties further stipulate that the County of Solano, California, is the only appropriate forum for any litigation resulting from a breach hereof or any questions risen here from.

13. NOMENCLATURES. The terms successful bidder, supplier, vendor, and contractor may be used interchangeably in this solicitation and shall refer exclusively to the person, company, or corporation with whom the County of Solano enters into a contract as a result of this solicitation.

14. SELL OR ASSIGN. The successful bidder shall not have the right to sell, assign, or transfer, any rights or duties under this contract without the specific written consent of the County of Solano.

15. SEVERABILITY. If any provisions, or portions of any provisions, of this contract are held invalid, illegal, or unenforceable, they shall be severed from the contract and the remaining provisions shall be valid and enforceable.

16. BID PREPARATION. Solano County shall not pay for any information herein requested, or is it liable for any costs incurred by prospective bidders.

17. PROMPT PAYMENT TERMS. Discounts for payments made twenty (20) days or more from receipt of invoice will be considered in award of bid. Payment discounts must be clearly shown on the Bid Form. Normal payment terms are net 30-45 days, after receipt of invoice and equipment acceptance.

18. TAXES-SALES. California sales tax should be shown separately on the bid form, when and where indicated (if not indicated on bid sheet do not include in your bid).

19. TAXES, FEDERAL EXCISE. The County of Solano is exempt from federal excise tax.

20. DEADLINE FOR BID SUBMITTALS. Unless otherwise specified, the time of day for the following events shall be between 8:00 a.m. and 4:30 p.m., Pacific Time.

21. BIDS MUST BE SUBMITTED ON OR BEFORE THE SUBMISSION DATE AND TIME.

Contractors shall respond to the IFB and any exhibits, attachments, or amendments. A contractor's failure to submit a bid as required on or before the deadline shall cause the bid to be disqualified.

22 BID SUBMITTALS. An electronic submission of Bids via Bonfire E-Procurement Platform Solano County Portal at https://solanocounty.bonfirehub.com/login are due no later than May 25, 2022 at 5:00 pm (PDT). Late submittals will not be accepted. The County will not pay any costs associated with the preparation, submittal, or presentation of any bid. Please register as a Vendor with E-Procurement Platform, Solano County Portal at https://solanocounty.bonfirehub.com/login for uninterrupted notification and access to County bidding opportunities. The County will only accept submission of all bids via Bonfire Interactive E Procurement Platform. Any hard copy submission, any other submission method (email, fax, etc.) will be retained in the file unopened and will be considered disqualified from consideration in further bidding process.

23. BID AMENDMENT. The County shall not accept any amendments, revisions, or alterations to bids after the deadline for submittal.

24. BID WITHDRAWAL. To withdraw a bid, contractor must submit a written request, signed by an authorized representative, to the Bid Coordinator prior to the official deadline / submittal date and time. After withdrawing a previously submitted bid, the contractor may submit another at any time up to the deadline for submittals.

25. BIDS FOR ADDITIONAL SERVICES. If a contractor indicates an offer of services in addition to those required by and described in this IFB, these additional services may be added to the contract before, or at any time during an agreed to contract period, at the sole discretion of the County.

26. BID ERRORS. Contractors are liable for all errors or omissions contained in their bids.

Contractors will not be allowed to alter documents after the deadline for submitting bids.

27. CONFLICT OF INTEREST. By submitting a bid, the contractor certifies that no amount shall be paid directly or indirectly to an employee or official of the County of Solano as wages, compensation, or gifts in exchange for acting as an officer, agent, employee, subcontractor, or consultant to the Contractor in connection with the procurement under this IFB.

28. NON-DISCRIMINATION. No person shall be excluded from participation in, be denied benefits of, be discriminated against in the admission or access to, or be discriminated against in treatment or employment in the County’s contracted programs or activities on the grounds of disability, age, race, color, religion, sex, national origin, or any other classification protected by federal or California State Constitutional or statutory law; nor shall they be excluded from participation in, be denied benefits of, or be otherwise subjected to discrimination in the performance of contracts with the County or in the employment practices of the County’s contractors. Accordingly, all vendors entering into contracts with the County shall, upon request, be required to show proof of such nondiscrimination and to post in conspicuous places.

29. RIGHT TO REFUSE PERSONNEL. Any personnel involved in this service shall submit to a criminal history screening during the contract period, if directed by the County at contractor's sole expense. The County reserves the right to refuse, at its sole discretion, any subcontractors or any personnel provided by the prime contractor or its subcontractors that fails to submit to screening or for any other reason that is in the best interest of the County.

30. LICENSURE. The contractor must hold all necessary and applicable insurance, as well as all business and professional licenses. The County may require any or all contractors to submit evidence of proper documents.

31. PROTESTS. Any actual or prospective bidder, offeror, or contractor who is aggrieved in connection with the solicitation or award of a contract may protest to the Director of General Services. The protest shall be submitted in writing to the Director of General Services within seven

(7) calendar days after such aggrieved person or company knows or should have known of the facts giving rise thereto. The protesting contractor/vendor shall file a detailed statement specifying the grounds for the protest. The protest letter must be mailed to the Director of General Services, 675 Texas Street, Suite 2500, Fairfield, CA 94533.

32. CONTRACT AWARD. The awarded bidder(s) will be issued a purchase order(s) by the County for the duration of each contract year.

33. CONTRACT MONITORING. The contractor shall be responsible for the completion of all work services set out in the contract. All work services are subject to inspection, evaluation, and acceptance by the County. The County may employ all reasonable means to ensure that the work is progressing and being performed in compliance with the contract. At reasonable times, the County may inspect those areas of the contractor's place of business that are related to the performance of the contract. If the County requires such an inspection, the contractor shall provide reasonable access and assistance.

34. CONTRACT AMENDMENT. If during the course of this contract, additions to and/or deletions from services provided are required as a result of changes to any statute, bylaw or regulation, the County shall notify the contractor. Added work shall be within the general scope of this IFB. In such instances, the County shall provide the contractor a written description of the additional work, and the contractor shall submit a time schedule for accomplishing the additional work and a price for the additional work based on the rates included in the contractor’s bid. If the County and the contractor reach an agreement regarding work services and associated compensation, said agreement shall become effective by means of a contract amendment. Any such amendment requiring additional work must be mutually agreed upon by the parties and signed by the contractor and must be approved by other County officials as required by County laws and regulations. The contractor shall not commence additional work until the County has issued a written contract amendment and secured all required approvals.

35. LOCAL VENDOR PREFERENCE:

35.1 In order to address the competitive disadvantage faced by local businesses that seek to enter into contracts with the County because of the higher costs of doing business in the County, and to encourage businesses to locate and remain in the County, the County has implemented a local preference policy.

35.2 Definition of Local Business

For purposes of this section, a “local business” means a business enterprise, including but not limited to a sole proprietorship, partnership, or corporation, which has the following:

• a valid business license issued from the County or a political subdivision within the

County; and

• its principal business office, or a satellite office with at least one full-time employee, located in the County.

35.3. Preference

• Where the lowest responsible bidder is not a local business, the purchasing agent shall provide the lowest responsible local business bidder, should one exist and its bid is within five percent (5%) of the lowest responsible bidder, with notice and an opportunity to reduce its bid to match that of the lowest responsible bidder. Notice shall be by telephone and either facsimile or electronic mail. The local business shall have five (5) business days after the date of such notice to match the lowest bid, in writing. Should the local business so match, it shall be deemed the lowest responsible bidder and receive the award.

• Should the lowest responsible local business bidder decline to match as set forth above, the purchasing agent shall provide the next lowest responsible local business bidder, should one exist and its bid is within five percent (5%) of the lowest responsible bidder, with the same notice and opportunity to match the bid of the lowest responsible bidder as above. This process shall continue as necessary, until an award is made either to a responsible local business bidder within five percent (5%) of the lowest responsible bidder, or the lowest responsible bidder itself.

• In instances where a local business and a non-local business submit equivalent, lowest responsible bids, the purchasing agent shall give preference to the local business.

• No contract awarded to a local business under this section shall be assigned or subcontracted in any manner that permits more than fifty (50) percent or more of the dollar value of the contract to be performed by an entity that is not a local business.

35.4 Declaration of Compliance

In submitting a bid subject to this section, a local business shall affirm its compliance with Sections 22-24 of the Solano County Code, on a form to be provided by the purchasing agent (Declaration form included in this bid

35.5 Notice

The purchasing agent shall provide adequate notice of the provisions of this section to prospective bidders.

35.6 Exceptions

The exceptions provided for in section 2.11 of the County’s Purchasing & Contracting

Policy Manual shall apply to this section. Furthermore, this section is made expressly inapplicable to public works or other projects to the extent the application would be prohibited by state or federal law.

36.0 BIDDER REGISTRATION WITH BONFIRE INTERACTIVE (EFFECTIVE IMMEDIATELY)

The County of Solano, Purchasing Services is now partnering with Bonfire Interactive to create an electronic procurement portal that will allow you to receive notifications of County business opportunities and submit bids and proposals to Solano County digitally.

All Vendors who wish to compete for County work, must register with Bonfire Interactive.

BIDDER REGISTRATION PROCEDURE: To subscribe with Bonfire Interactive and receive electronic notifications regarding upcoming and/or current bidding opportunities with the County of Solano, visit the vendor registration page at https://solanocounty.bonfirehub.com/portal/?tab=login and follow the instructions provided.

When registration is completed, vendors will receive email notifications of bidding opportunities that match the commodity/services listed in the vendor profile. It is critical to list the National Institute of Purchasing (NIGP) codes related to the services and/or commodities offered by the vendors/contractors.

Remember that all vendors are also required to be register with the County of Solano.

The vendor applications may be obtained here:

(http://www.solanocounty.com/civicax/filebank/blobdload.aspx?blobid=31209).

For further information, please contact Solano County Purchasing Services at Purchasing@solanocounty.com or (707) 784-6320.

https://solanocounty.bonfirehub.com/portal/?tab=login http://www.solanocounty.com/civicax/filebank/blobdload.aspx?blobid=31209 mailto:Purchasing@solanocounty.com

6.0. ATTACHMENT AND EXHIBITS

Complete the following required attachments and include with bid response.

ATTACHMENT 1: BID SHEET

ATTACHMENT 2: SIGNATURE PAGE

ATTACHMENT 3: AGENCY REFERENCE FORM

ATTACHMENT 4: NON-COLLUSION DECLARATION FORM

ATTACHMENT 5: CERTIFICATE OF COMPLIANCE

ATTACHMENT 6: COUNTY RESERVATIONS

ATTACHMENT 7: DECLARATION OF LOCAL BUSINESS

ATTACHMENT 8: DEBARMENT CERTIFICATION

ATTACHMENT 9: IFB CHECKLIST

EXHIBIT C: GENERAL TERMS AND CONDITIONS

ATTACHMENT 1

COUNTY OF SOLANO

INVITATION FOR BID (IFB) NO. 031-0426-22

REPLACEMENT HVAC FILTERS

BID SHEET

Submit Quote to IFB Coordinator digitally via Bonfire E-Procurement Platform Solano County Portal website at https://solanocounty.bonfire.com or via email to RFP Coordinator at nadespabiladeras@solanocounty.com or

Nes Despabiladeras IFB Coordinator Email: nadespabiladeras@solanocounty.com Phone: 707-784-6322

IFB Release Date: April 26, 2022 Bid Submission Date: May 25, 2022 5:00 PM PDT

Please quote on this sheet in spaces indicated below for the articles described.

Note: for complete details, delivery terms and other requirement,…