Pretrial Services Agency for the District of Columbia SOW 2 22 2024.pdf

Pretrial Services Agency for the District of

Columbia

STATEMENT OF WORK

Purchase of Services for Regulated Biohazard Waste

Disposal

FY 24

Table of Contents

1.0 Introduction 3

2.0 Objectives 3

3.0 Scope of Work 4

4.0 Background 4

5.0 Period of Performance 4

6.0 Place of Performance 5

7.0 Technical Requirements /Task 5

8.0 Government Furnished Property or Equipment 6

9.0 Contractor Quality Assurance 6

10.0 Deliverables/Schedule 6

11.0 Travel 7

12.0 Key Personnel 7

13.0 Security Requirements 8

14.0 Data Rights 8

15.0 Meetings 8

16.0 Special Instructions 8

1.0 Introduction

The Pretrial Services Agency for the District of Columbia (PSA) is an independent entity within the Court Services and Offender Supervision Agency (CSOSA) in the Executive Branch of the Federal government. PSA has served the District of Columbia for 50 years and is widely recognized as a leader in the pretrial field. PSA’s mission is to promote pretrial justice and enhance community safety. Our vision is to thrive as a leader within the justice system through a diverse, inclusive and empowered workforce that embodies integrity, excellence, accountability, and innovation in the delivery of the highest quality services.

PSA promotes community safety and return to court while honoring the constitutional presumption of innocence. The agency plays a vital role in the District of Columbia’s criminal justice system. PSA gathers and presents information about newly arrested defendants and about available release options for use by judicial officers in deciding what, if any, conditions are to be set for released defendants.

Additionally, PSA supervises defendants released from custody during the pretrial period by monitoring their compliance with conditions of release and by helping to ensure that they appear for scheduled court hearings. PSA supervision gives the defendants the opportunity to participate in a variety of pro-social interventions that decrease the likelihood of future criminal behavior. PSA was established by the National Capital Revitalization and Self- Government Improvement Act of 1997 and was certified as a federal agency under the Executive Branch in August 2000.

2.0 Objective

The Pretrial Services Agency needs to Purchase services for the removal and disposal of biohazard hazardous waste.

Contractor shall provide hazardous waste collection/ disposal services on all Wednesdays and Fridays that do not fall on a Holiday as well as any ad hoc days requested by the Lab at the following Lab locations: 90 K Street NE, Suite 102, Washington, DC 20002 AND 500 Indiana Ave NW, Washington, DC 20001. Hazardous waste includes urine, urine cups, small test tubes, latex gloves, small tape from cups and disposable lab coats.

3.0 Scope of Work

The Contractor shall provide all labor, supervision, certificates and manifests, materials and transportation required to remove all biological waste materials from two PSA Office of Forensic Toxicology laboratories. Materials include plastic cups containing urine, latex gloves, small test tubes, bench wipes, and disposable lab coats. Chemical waste is not included in this contract.

1. Provide all necessary OSHA and DOT approved cardboard boxes labeled with federal markings (biohazard symbol, this-side-up-arrows, regulated medical waste, N.O.S., and UN number), red biohazard bags enough to double line the disposal boxes, strong tape to seal the boxes, and any required labels. The boxes should be of the approximate dimensions of 18 x 18 x 24 (length x width x height) inches.

2. Contractor must possess own vehicle to perform the task.

3. Remove filled boxes from the laboratory pick-up sites inside the buildings twice per week on Wednesdays and Fridays. Contractor must provide own vehicle to perform the task. Where required, contractor employees shall be escorted by OFTS staff members.

4. It is estimated that up to 30 (30) boxes of 40 pounds may be filled per week.

5. Comply with all applicable federal (OSHA and DOT), state, and DC regulations.

4.0 Background

PSA is responsible for gathering information about newly arrested defendants and preparing the recommendations considered by the Court in deciding release options. PSA recommends the least restrictive conditions that promote public safety and return to court. PSA supervises defendants released to the community through a variety of programs that include drug treatment, mental health services and referral to a range of social services. PSA has partnerships with various justice agencies and community organizations as a way to build capacity for support services for defendants under pretrial supervision.

5.0 Period of Performance

This is a five (5) years contract with one base year beginning June 1, 2024, and four (4) option year periods to end May 31, 2029.

Base Year: Award Effective Date through 12 months Option Year 1: 13 through 24 months Option Year 2: 25 through 36 months Option Year 3: 37 through 48 months Option Year 4: 49 through 60 months FAR Clause 52.217-8 up to 66 months

6.0 Place of Performance

Hazardous waste collection/disposal services on all Wednesdays and Fridays that do not fall on a Holiday as well as ad hoc days requested by the lab at the following laboratory locations:

90 K Street N.E. suite 102 Washington D.C. 20002

And

500 Indiana Ave N.W. Room C-220 Washington, D.C 20001.

7.0 Technical Requirements/Tasks

The Contractor shall be licensed, insured, and bonded. The Contractor shall:

• Provide all necessary Occupational Safety and Health Administration (OSHA) and U.S. Department of Transportation (DOT) approved cardboard boxes labeled with federal markings (i.e. biohazard symbol, this-side-up-arrows, regulated medical waste, not otherwise specified (N.O.S.) and UN number), enough red biohazard bags to double line the disposal boxes, strong tape to seal the boxes, and any required labels. The boxes shall be 18 x 18 x 24 (length x width x height) inches.

• Remove filled boxes from the laboratory pick-up sites inside the buildings twice (2) per week on Wednesdays and Fridays. Where required, contractor employees shall be escorted by OFTS staff members.

• Comply with all applicable federal (i.e. OSHA, DOT, etc.), state, and the District of Columbia (DC) regulations.

• Possess a valid Special Medical Waste (SMW) Hauler Certificate. The SMW certificate shall be submitted within five (5) days after task order award.

8.0 Government Furnished Property or Equipment

There is no Government Furnished Property or Equipment.

9.0 Contractor Quality Assurance

A Quality Assurance Surveillance Plan (QASP) will be incorporated into the contract.

The Government will evaluate the Contractor's performance under this contract using the method of surveillance deemed appropriate. If the Contracting Officer and/or Contracting Officer's Representative reveals contract terms and/or conditions are not being met, the discrepancy will be brought to the attention of the Contractor for correction.

If the Contractor fails to correct any deficiencies under the contract, the Government shall have the right to (1) require the Contractor to immediately take all the necessary steps to ensure performance of the service in conformity with the requirements of the contract, and (2) reduce the monthly fee payable under the contract by the amount to reflect the reduced value at the services performed, or (3) have the necessary work accomplished by the Government forces or other means, and reduce the Contractor's payment in the amount of the expenses incurred.

10.0 Deliverables / Schedule:

1. Provide all necessary OSHA and DOT approved cardboard boxes labeled with federal markings:

biohazard symbol, this-side-up-arrows, regulated medical waste, No Otherwise Specified (N.O.S.), and United Nation (UN) number, red biohazard bags enough to double line the disposal boxes, strong tape to seal the boxes, and any required labels. The boxes should be of the approximate dimensions of 18 x 18 x 24 (length x width x height) inches.

2. Remove filled boxes from the laboratory pick-up sites inside the buildings twice per week on Wednesdays and

Fridays. Where required, contractor employees shall be escorted by OFTS staff members.

3. It is estimated that up to fifty (30) boxes of 40 pounds may be filled per week.

4. Comply with all applicable federal (OSHA and DOT), state, and DC regulations.

11.0 Travel

There is no travel.

12.0 Contractor’s Key Personnel

Within five (5) calendar days of the effective date of the Contract the Contractor shall submit a roster, by name, position, and responsibility, of all staff (including subcontractor staff at all tiers) subject to this Clause.

The Contractor shall include, as an attachment to the roster, a completed Security Form for PSA Contractors, Agency Credit Release, and Optional Form 306 for each individual listed on the roster. The roster and completed security forms shall be submitted to the Contracting Officer (CO) with copy to the Simplified Acquisition Point of Contact (SAPOC).

13.0 Security Requirements

The contractor shall be required to comply with all security policies/requirements.

All Contractor and Sub-contractor employees requiring routine physical access to a Federally controlled facility and/or access to a Federally controlled information system in performance of this Contract shall be subject to this Clause (PSA204-71) as well as FAR 52.204-9 and must undergo a Preliminary Background Check and Personnel Security Screening prior to being allowed onsite. The background check will be performed by either PSA or the Office of Personnel Management (OPM) at no cost to the contractor.

Contractor and sub-contractor employees subject to this Clause shall not be granted routine physical access to PSA/CSOSA- controlled facilities or access to PSA/CSOSA-controlled information systems prior to receiving favorable results from the Preliminary Background Check and Personnel Security Screening.

PSA: Pretrial Services Agency CSOSA: Court Services and Offender Supervision Agency

14.0 Data Rights

Data rights are not needed

15.0 Meetings

Meetings are not necessary.

16.0 Special Instructions

No special instructions necessary