Pressure_Washing_Services.pdf

County of San Mateo

Request for Proposals (RFP) for Pressure Washing Services

Public Works - Capital Projects

RFP No. 2026-RFP-00263

RFP Contact: Roxanne Maquinana rmaquinana@smcgov.org

1. Introduction and Schedule

The County of San Mateo (the “County” or “SMC”) covers most of the San Francisco Peninsula. The region covers 744 mi and is home to nearly 800,000 residents and 20 incorporated cities. The County provides for the health and welfare of all people within its borders and serves as the local government for the unincorporated areas. Innovation thrives here in industries including bioscience, computer software, green technology, hospitality, financial management, health care, education and transportation. The

County prides itself on how that prosperity fosters its commitment to protecting and enhancing the health, safety, welfare and natural resources of the community.

1.1. Summary

The County of San Mateo, Department of Public Works (Department) is inviting Contractors to submit a proposal for pressure washing "as needed" services. The solicitation describes the scope of services, evaluation process, and minimum information that must be included in the response. The Contractor will be required to concisely state its qualifications for participating in a constructive and effective partnership. Proposals shall be submitted electronically via OpenGov.

The Department intends to bring under contract one (1) contractor for an aggregate fiscal obligation not to exceed $2,000,000 for the duration of the agreement of up to five years. Separate Task Orders will be issued, as warranted, throughout the term of the Agreement.

1.2. Background

The Department plans, designs, constructs, operates, manages and maintains all County-owned facilities to ensure they are safe and accessible to residents and clients of County agencies, the general public, and

County employees. The Department has a budget of approximately $200 million and is staffed with over

300 employees in five divisions: Administrative Services, two Airports (San Carlos and Half Moon Bay), Engineering and Resource Protection, Facilities Services, and Road Services, supporting the 46 special districts governed by the Board of Supervisors and administered by the Department of Public Works.

1.3. Contact Information

Project Contact:

Roxanne Maquinana Program Services Manager Email: rmaquinana@smcgov.org Phone: (650) 363-4100

Procurement Contact:

Roxanne Maquinana Program Services Manager Email: rmaquinana@smcgov.org Phone: (650) 363-4100

Department:

Public Works - Capital Projects

Department Head:

Ann M. Stillman Director mailto:rmaquinana@smcgov.org tel:(650)363-4100 mailto:rmaquinana@smcgov.org tel:(650)363-4100

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1.4. Timeline

RFP Released May 4, 2026

Deadline for Questions, Comments and

Contract Exceptions

May 13, 2026, 2:00pm

Proposal Due Date and Time May 20, 2026, 2:00pm

Anticipated Contract Award Date June 23, 2026

2. Scope of Work

2.1. Power Washing Services

As-needed pressure washing shall include horizontal and vertical surfaces such as walls, doors, soffits, fascia, trim, and window frames. All mold, mildew, dirt, and foreign material must be removed without damaging surfaces. Work will be performed across multiple County facilities and support facilities. The

Department will provide a site list upon award.

Surface Cleaning Services

The following is a representative list of surfaces commonly included in pressure washing services.

However, this list is not all-inclusive, and the Department may request cleaning of other exterior surfaces as conditions warrant:

• Sidewalks and pathways

• Covered walkway canopies

• Flat roof surfaces (walkable, approved by Department)

• Exterior walls

• Parking lot curbs

2.2. Window Washing Services

As-needed window washing surfaces specified in this solicitation shall be washed thoroughly. Products will be used to remove all dirt, dust, and foreign matter, and squeegeed clean leaving no smears, smudges, or film. The Contractor must contact the Facilities Manager, or authorized department representative, for any windows or doorways that are being blocked from being washed and cleaned because of grates, bars, or screening.

The Contractor shall use extreme caution so as not to damage window unit air conditioners in the performance of their duties under this contract.

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The Contractor shall exercise care when cleaning windows that are coated with tinting materials.

The Contractor shall not use abrasive materials.

The equipment shall be outfitted with non-skid feet to prevent marking of floors and indents of plexichrome and asphalt sidewalks.

Windows on all floors of each building, unless specified otherwise, shall be cleaned.

Skylights are not included in this contract.

The work to be done under this contract includes but is not limited to; the providing of all labor, materials, supervision, equipment, services, incidentals, and related items necessary to complete the work in accordance with this specification and scope of work.

Tie downs that may be present on County buildings are NOT to be used in the execution of this contract at any time.

The contractor will be responsible for the removal/replacement of all screens unless specified by the

County.

2.3. General Requirements

WORK SCHEDULE, INTERRUPTIONS, PROPERTY PROTECTION

• All work must be performed between the hours of 7:00 a.m. through 5:00 p.m. Access to any building must be coordinated with the Department, or authorized department representative.

Work can be accomplished during the weekdays Monday thru Friday excluding County Holidays.

• Task Orders will be issued for work. Contractor will not schedule or perform any work unless a

Task Order has been issued.

• The work described in this specification shall be done with the least inconvenience to County business. Vehicles must have egress capabilities at all times. The amount of time that normal operations are interrupted must be kept to an absolute minimum and shall be coordinated with the

Facilities Manager, or authorized department representative.

• The Contractor is responsible to protect all existing and newly installed work, materials, equipment, improvements, utilities, structures, and vegetation at all times during the course of this contract. Any property or incidentals damaged during the course of this contract shall be repaired or replaced to the satisfaction of the the Department.

• All work being performed for and/or on County property shall fully conform to all local, state, and Federal safety regulations. All work shall be performed to comply with all state and local building codes.

• Contractor to maintain clean work areas at all times, remove and dispose of all demolished materials and construction debris.

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• Parking will be made available for the Contractor by the Owner and the Contractor shall coordinate all parking with the Owner prior to the beginning of work.

• Contractor shall coordinate inspections as work is completed with the Owner as required.

• Upon completion of work, all construction areas shall be left clean and free from debris.

SCHEDULING AND COORDINATION

• All work shall be scheduled to minimize disruption to school operations. Some work may be required in the evenings or weekends.

• Emergency work requests must be responded to within 48 hours of notification

MATERIALS, WORKMANSHIP, PERMITS, LICENSES, AND INSPECTIONS

• High-pressure washing methods may be used on surfaces where appropriate and approved by the

Department. Avoid damage to existing coatings, sealants, and structural materials.

• Use containment measures to prevent runoff into storm drains where required

• Collect and dispose of wastewater in accordance with local environmental regulations when applicable

• With regard to this solicitation, the Department, or authorized department representative will determine acceptability of all work and/or services performed. If the work and/or services are not acceptable, the Contractor will be called in to review and correct all problem areas without additional cost to the County. Upon notification by the Department, the Contractor will affect repairs to deficient work and/or services in accordance with a schedule jointly agreed upon.

• Permits, licenses, and taxes shall be the responsibility of the Contractor at no additional cost to the County.

• Contractor shall provide a complete, workmanlike, well executed job in accordance with these specifications and all applicable national and local codes. Any additional code requirements requested by the County shall be noted within. In cases of conflict between requirements, that requirement which is in compliance with all applicable codes and which is also, in the opinion of the County, more advantageous to the County, shall govern.

• Contractor must use soft-wash techniques where high pressure may cause damage and shall use appropriate lifts, scaffolding, and safety harnesses.

• Contractor is responsible for protecting landscaping, signage, and fixtures adjacent to the buildings.

• Contractor shall coordinate with the County Facilities Manager or delegate for scheduling access, water usage, and traffic rerouting, if necessary.

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• All cleaning agents and chemicals must be pre-approved by Deparment.

• Contractor shall be responsible for any damage caused during the work.

• All work areas shall be left clean and free of debris upon completion.

• Application of approved algaecide or mildew inhibitor (when requested)

• Emergency response cleaning services for special circumstances (e.g., vandalism, weather cleanup)

• Use of lift or elevated access equipment where second-floor or canopy structures require access

SAFETY AND SECURITY REQUIREMENTS

• Clearly mark work zones with signage and/or barricades to restrict student/staff access during cleaning

• Contractor must comply with OSHA regulations for all activities and use of lift equipment

• Protect all adjacent vegetation, vehicles, and equipment from overspray or cleaning chemicals

• All contractor personnel working on County property must possess and wear a current, visible company provided uniform. No exceptions will be permitted.

2.4. Hall of Justice and County Office Building 1 Project

This Project consists of power washing and window cleaning two buildings:

• Hall of Justice, 400 County Center, Redwood City o Hall of Justice is an eight (8) story building. Contractor shall power wash the entire exterior of the building and window wash all interior and exterior windows of the building.

• County Office Building 1, 455 County Center, Redwood City o County Office Building 1 is a five (5) story building. Contractor shall power wash the entire exterior of the building and window wash all interior and exterior windows of the building.

Contractor shall provide all equipment necessary to perform this work. This work will generate excess water runoff; therefore the contractor shall implement appropriate storm drainage protection measures to prevent water runoff from entering the storm drainage systems surrounding the respective buildings.

Water runoff into the surrounding landscaping is acceptable. Contractor shall ensure that all landscaping and irrigation systems are protected from damage during use of scaffolding. Any landscaping and irrigation damaged as a result of the Contractor operations shall be repaired by the Contractor and restored to its original condition at no cost to the Owner.

Contractor shall provide temporary wayfinding signage to all disrupted areas to minimize impacts to the public. Contractor shall put in place temporary construction barriers isolating the work zone from public access.

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Contractor shall ensure there is no water intrusion into the buildings interior when power washing and cleaning windows is occurring.

The existing bird netting located above the public entrance (north elevation) to the Hall of Justice shall be removed, disposed, and replaced.

The work shall be completed after hours and weekends to minimize impact to the public and building occupants. This work shall be coordinated with the County of San Mateo Capital Projects Unit-Capital

Project Manager. Contractor shall submit a phasing plan and schedule suitable for the Capital Project

Manager to review and approve. Contractor shall meet with the Capital Project Manager and stakeholders to collaboratively develop the phasing plan.

All work, including disposal, shall be performed in accordance with all applicable local, state, and federal regulations. Where this work has impacts on the public and the public right of way, the Contractor shall obtain an encroachment permit from the City of Redwood City. In addition, all safety precautions noted on the manufacturer’s data sheets and labels shall be observed for both materials and equipment. Installation, material handling, and associated equipment shall conform to and be operated in conformance with OSHA safety requirements.

3. Submission Requirements

3.1. Submission Deadline

Proposals must be electronically received by 2:00 pm, on Wednesday, May 20, 2026 via eProcurement system.

Allow sufficient time for the upload to complete by the Due Date and Time. Partial uploads will automatically terminate, and proposals will be rejected. The eProcurement system submission time will be the official submission time. The County will not be responsible for and may not accept proposals that are late due to slow internet connections or for any other failure of the eProcurement system.

NOTE: The County does not maintain the eProcurement system and is not liable for site failures or technical problems. To resolve technical issues, contact OpenGov Technical Support by using the real time chat located in the lower right hand corner of the screen, or via email at procurement-support@opengov.com https://procurement.opengov.com/portal/smcgov

3.2. Pre-submission Registration

Organizations or individuals interested in responding to this solicitation must register online with the

County of San Mateo at:

• https://procurement.opengov.com/portal/smcgov

It is recommended that organizations complete this registration as soon as possible. The County will not be responsible for and may not accept proposals that are late due to a failure to register in the eProcurement system.

mailto:procurement-support@opengov.com mailto:procurement-support@opengov.com https://procurement.opengov.com/portal/smcgov https://procurement.opengov.com/portal/smcgov

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3.3. Submission via eProcurement Portal

Required Documents

Please refer to the Technical Proposal section for submittal documents and requirements.

Electronic Submissions

Include the proposer name and the RFP title and number in each filename. Submit proposals via the eProcurement website, allowing sufficient time for the upload to complete by the Due Date and Time. As noted above, the eProcurement portal submission time will be the official submission time, and partial uploads will automatically terminate, and proposals will be rejected. Contact eProcurement Portal with technical questions regarding this site.

Conflicts between Certain Requirements

Prior to the submission deadlines and solely relating to a determination of the timeliness of questions, comments, and proposal submissions, information displayed on the eProcurement portal site will take precedence in the event of a discrepancy between that information and the information within the solicitation documents. For all other discrepancies, the information in the solicitation documents will take precedence.

Format

Documents should be created in the following format:

• Text should be Times New Roman (12-point minimum font size) and unjustified (i.e., with a ragged-right margin)

• Pages should have margins of at least one inch on all sides (excluding headers and footers)

• If the proposal is lengthy, a Table of Contents should be included.

• PDF format is preferred.

Errors in Proposals

The County will not be liable for any errors in proposals. Proposals may be rejected as unresponsive if they are late, incomplete, missing pages or information, or cannot be opened for any reason. The County may waive minor irregularities, but such waiver will not modify any remaining RFP requirements.

3.4. Procurement Preference for Local Businesses and Local Non-Profits

The County of San Mateo has adopted a Procurement Preference for Local Businesses Ordinance (County

Ord. Code Ch. 2.89.) The purpose of this Ordinance is to promote a strong local economy by giving preference to local businesses, local non-profits, local small and micro businesses, and local small and micro non-profits in County procurements, to the extent consistent with the law and interests of the public. The County’s process for applying local preferences to competitive procurements is set forth in

County Ordinance Code Section 2.89.030. The Ordinance and exemptions (e.g. the ordinance will be exempt when all bids or proposals received are from Non-Profit Organizations) can be reviewed here:

https://procurement.opengov.com/portal/smcgov/projects/224096/document?section=2112615

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Chapter 2.89 - PROCUREMENT PREFERENCE FOR LOCAL BUSINESSES | Code of Ordinances |

San Mateo County, CA | Municode Library

The requirements for bidders to establish eligibility for a local preference for this solicitation are detailed below in Section III (Submission Requirements) The Ordinance does not apply if a procurement is determined to be exempt (County Ord. Code sec. 2.89.050), and the County reserves the right to waive application of the Ordinance to this procurement if determined to be in the best interests of the County

(County Ord. Code sec. 2.89.060).

4. Minimum Qualifications and Technical Proposal

4.1. Minimum Qualifications

4.1.1. Has Proposer has been providing similar services for a minimum of four (4) years within the last seven (7) years?*

☐ Yes

☐ No

*Response required

4.1.2. Proposer maintains an active C-61/D-36 Limited Specialty License*

☐ Please confirm

*Response required

4.1.3. C-61/D-36 License Number and Expiration Date*

*Response required

4.1.4. Proposer agrees to environmental regulations adhering to local, county, or EPA rules for wastewater disposal*

☐ Please confirm

*Response required

4.1.5. Please confirm your firm is registered with System for Award Management (SAM)*

SAM.gov

☐ Please confirm

*Response required

4.1.6. What is the registered Business Name and Unique Entity ID (UEI) No.?*

• UEI number can be obtained by registering your business through SAM.GOV

• Should you be in the process of obtaining your UEI number, please enter the digits ‘123’ temporarily for your response below in order to proceed with proposal. This temporary number should be replaced with the correct registration number for submission of the proposal.

*Response required

4.2. Technical Proposal

4.2.1. Introduction and Executive Summary *

https://library.municode.com/ca/san_mateo_county/codes/code_of_ordinances?nodeId=TIT2AD_ART2.8INFIPRCOCO_CH2.89PRPRLOBU https://library.municode.com/ca/san_mateo_county/codes/code_of_ordinances?nodeId=TIT2AD_ART2.8INFIPRCOCO_CH2.89PRPRLOBU https://sam.gov/content/home

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Submit a letter of introduction and executive summary of the proposal. The letter must contain:

• Name, title and contact information (email, phone, and address) for representative of proposer that is responsible for communication related to this RFP.

• Name, title, contact information, and signature of person authorized to obligate firm to perform the commitment contained in the proposal.

Submission of the letter will constitute a representation by proposer that it is willing and able to perform the commitments contained in the proposal and has not violated the terms of this RFP.

*Response required

4.2.2. Statement of Minimum Qualifications *

Describe how the proposer meets the minimum qualifications as set forth in Minimum Qualifications of this RFP.

Submission of the Minimum Qualifications checklist is not a substitute for providing a detailed written response.

*Response required

4.2.3. Project Approach*

This section should correlate to the Scope of Work for the Hall of Justice Project. Proposer should give a short summary describing how it will perform the relevant work

*Response required

4.2.4. Proposed Schedule *

Attach proposed schedule reference ability to complete the Hall of Justice Project within the County's required time frame

*Response required

4.2.5. Performance Measures*

Describe a plan for achieving performance measures

*Response required

4.2.6. Firm Qualifications *

Attach information regarding background and qualifications, including the following:

• A brief description of the proposer.

• A description of not more than three (3) projects similar in size and scope conducted by the proposer, including the client, reference and telephone numbers, primary staff members involved, budget, schedule, and project summary. Descriptions should be limited to one (1) page for each project.

• If subcontractors are anticipated, identify them (if known) and provide information on how they will be used.

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*Response required

4.2.7. Team Qualifications*

Provide a chart identifying:

▪ Project team and reporting structure

▪ Lead project manager

▪ Role each person will play in the project

Provide a brief description of the experience and qualifications of the project team members, including short resumes if desired.

Written assurance that the key individuals listed and identified will be performing the work and will not be substituted or reassigned without the County’s prior approval

*Response required

4.2.8. References*

Provide 2 references for each of the following, including the name, address, and telephone number of recent clients (preferably other public agencies):

*Response required

5. Pricing Proposal

POWER WASHING PER SQUARE FOOT

All rates should be listed as prevailing wage.

Line Item Description Unit of Measure Unit Cost

1 Pressure Wash Masonry Sidewalks (per sq. ft.) SQFT

2 Pressure Wash Covered Walkway Canopies (per sq. ft.) SQFT

3 Pressure Wash Flat Roof Surfaces (per sq. ft.) SQFT

4 Pressure Wash Ground Level Exterior Walls (per sq. ft.) SQFT

5 Pressure Wash Above Ground-Level Exterior Walls (per

sq. ft.)

SQFT

9 Pressure Wash Parking Lot Curbs (per linear foot) SQFT

10 Application of Algaecide/Mildew Inhibitor (per sq. ft.) SQFT

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Line Item Description Unit of Measure Unit Cost

11 Additive Rate for After-Hours/Weekend Work (per sq.

ft.)

SQFT

Mobilization

12 Mobilization Fee (lump sum, if needed) Lump Sum

WINDOW WASHING PER PANE

All rates should be listed as prevailing wage

Line Item Description Unit of Measure Unit Cost

1 Interior Pane Each

2 External Pane Each

3 Tracks/Sills Each

EQUIPMENT

13 Equipment Rental for Elevated Access (Mark-up not to exceed 10%) Each

HALL OF JUSTICE AND COUNTY OFFICE BUILDING 1 PROJECT

This Project consists of power washing and window cleaning two buildings: Hall of Justice, 400 County

Center, Redwood City and County Office Building 1, 455 County Center, Redwood City See Scope of

Work for additional information. Pricing Proposal shall reflect total cost of Project. All rates should be listed as prevailing wage.

1 Hall of Justice and COB1 Project (total cost of Project) Project

6. Evaluation and Selection Criteria

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The proposals will be evaluated by a selection committee with relevant expertise. The County intends to evaluate the proposals generally in accordance with the criteria itemized below. Proposers with the highest scoring proposals may be interviewed by the committee to make the final selection.

No. Evaluation Criteria Scoring Method Weight (Points)

1. Service Approach

• Understanding of the Scope of

Services provided (20pts)

• Appropriateness of the proposed services (10pts)

• Detailed outline as provided in

Technical Proposal (10pts)

Points Based 40 (40% of Total)

2. Experience and Organizational Capacity

• Qualifications and experience of both the company and personnel (10pts)

• Experience with other public agencies

(5pts)

• Organizational resources and staff, apparent ability to meet any required timelines or other requirements (5pts)

Points Based 25 (25% of Total)

3. Price Proposal

• Pricing Proposal for Maintenance

(10pts)

• Itemized products (10pts)

• Hall of Justice Projects (15pts)

Points Based 35 (35% of Total)

7. Instructions to Proposers

7.1. Instructions

There will be no pre-proposal conference or site visit for this project.

7.2. Communications

A. As of the issuance date of this RFP and continuing until it is canceled or an award is made, no proposer or person acting on behalf of a prospective proposer may discuss any matter relating to the RFP with any officer, agent, or employee of the County, other than through eProcurement portal, to the Authorized Contact Person, or as outlined in the evaluation or protest procedures.

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B. Proposers (including any agent, owner, employee, board members, or other such affiliates) shall not offer any gift, favor, or other personal benefit to any County officer or employee during the procurement process for this agreement, including during the solicitation period and contract negotiations.

Violation of the foregoing prohibitions may result in a proposer being found non-responsible and barred from participating in this or future procurements.

7.3. Contract Award

A. Award Procedure

Contract negotiations are neither an offer nor guarantee that a contract will be executed. A contract award, if any is made, will be to the responsive, responsible proposer offering the overall best value to the County for the services and goods described in this solicitation, or as applicable, for a specific portion of the services and goods described. Any agreement reached will be memorialized in a formal agreement using the attached template, executed by the appropriate authority.

B. Notice of Intent to Award

If a decision is made to take steps to enter into an agreement with one or more proposers, the

County will post a Notice of Intent to Award or otherwise notify proposers the remaining proposers of their non-selection. Notice may instead be provided by including approval of the agreement as an item on an agenda for a meeting of the Board of Supervisors.

C. Commencement of Performance

After all parties have signed the agreement, the County will notify the contractor and performance may proceed. Prior to execution of the agreement by the County, no County employee may authorize work under the agreement. Any work performed prior to the full execution of the Agreement may not be compensated.

D. Levine Act DisclosureThe Levine Act (California Government Code Section 84308) imposes certain requirements on parties contracting with the County of San Mateo related to campaign contributions to County “officers,” including elected County officers and candidates seeking elective office, who may participate in making a decision on certain County contracts. Elected

County officers in San Mateo County include: the San Mateo County Board of Supervisors, Assessor-County Clerk-Recorder, County Controller, Coroner, District Attorney, Sheriff, and Tax

Collector-Treasurer.Generally, under current County policy, approval by the Board of

Supervisors is required for any agreement for services above $200,000, and agreements for services below that threshold may be approved by Department heads.If your proposal is selected, you will be required to certify compliance with the Levine Act.As part of this process, you will need to certify and warrant that you have fully complied, and will remain in full compliance, with all applicable requirements of the Levine Act in connection with the

Agreement, including making any required disclosures of campaign contributions to County

Officers, which includes but may not be limited to elected County Officers. Elected County

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Officers include members of the San Mateo County Board of Supervisors, as well as the

Assessor-County Clerk-Recorder, Controller, Coroner, District Attorney, Sheriff, and Tax

Collector-Treasurer. Any campaign contribution required to be disclosed under the Levine Act in connection with this Agreement shall be disclosed on the County of San Mateo Levine Act

Disclosure Form, a copy of which is available from the County upon request.Parties are solely responsible for accurate certification and disclosure. The Levine Act is complex, and this brief description is not legal advice. For example, certain contributions must be aggregated when determining whether contributions have exceeded the $500 threshold. If your proposal is selected, you are urged to review the Levine Act and consider consulting an attorney.

7.4. Term

Public Works - Capital Projects is issuing Request for Proposal (RFP) No. 2026-RFP-00263 for Pressure

Washing Services.

The agreement shall have a term of five (5) years. The County’s standard contract template has been included with this solicitation. The awarded contractor will be expected to sign an agreement prepared by the County using this template. Please ensure that your firm has completed legal review of these contract terms. If your firm wishes to request exceptions to these standard terms, submit a Contract Exceptions

Request by the Deadline for Questions, Comments and Contract Exceptions listed in the Solicitation

Schedule below. The County will consider Contract Exceptions Requests but reserves the right to reject requested modifications to its standard terms.

8. Terms and Conditions for Receipt of Proposals

8.1. Errors, Omissions and Inquiries regarding the RFP

Proposers are responsible for reviewing all portions of this RFP. Proposers are to notify the department, in eProcurement portal, if the proposer discovers any ambiguity, discrepancy, omission, or apparent error in the RFP. Such notification should be made promptly after discovery, but in no event later than five business days prior to the deadline for receipt of proposals. Modifications and clarifications will be made by addenda as provided below.

Inquiries regarding the RFP should be lodged in eProcurement portal.

8.2. Objections to RFP Terms

Should a proposer object on any ground to any provision or legal requirement set forth in this RFP, the proposer must, not more than ten calendar days after the RFP is issued, provide written notice to the department, via eProcurement portal, setting forth with specific grounds for the objection.

8.3. Addenda

The County may cancel, revise, or reissue this RFP, in whole or in part, for any reason. Revisions will be posted as Addenda on eProcurement portal. No other revision of this RFP is valid. Proposers shall be responsible for ensuring that their proposals reflects any and all Addenda issued by the County prior to the proposal due date regardless of when a proposal is submitted. Therefore, the County recommends that proposers consult eProcurement portal frequently, including shortly before the proposal due date, to confirm that all Addenda have been downloaded.

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8.4. Term of Proposal

Submission of a proposal signifies that the proposed services and prices are valid for the duration of the proposed agreement term and that the quoted prices are genuine and not the result of collusion or any other anti-competitive activity.

8.5. Revision or Withdrawal of Proposal

A proposer may revise a proposal on the proposer’s own initiative at any time before the deadline for submission of proposals. The proposer must submit the revised proposal in the same manner as the original on or before the proposal due date.

A proposer may withdraw a proposal at any time before the deadline for submission of proposals. After that time, whether or not a new RFP is issued for the same subject matter, withdrawal of a proposal may preclude the proposer from participating in the procurement as a proposer or subcontractor, except that an original equipment manufacturer may participate indirectly through a reseller.

8.6. Errors and Omissions in Proposal

The County will not be liable for any errors in proposals. Proposals may be rejected as unresponsive if they are incomplete, are missing pages or information, or cannot be opened for any reason. The County may waive minor irregularities, but such waiver will not modify any of the remaining RFP requirements.

8.7. No Commitment

Neither submission of a proposal nor the County’s receipt of proposal materials confers any right to the proposer nor any obligation on the County. This RFP does not commit the County to award a contract.

8.8. Financial Responsibility

The County shall have no financial responsibility for any costs incurred by a firm in responding to this

RFP or participating in any presentations or negotiations.

8.9. Estimated Quantity

If the RFP results in an indefinite quantity or a requirements agreement, the goods and services actually requested by the County may be less than the maximum value of the agreement and there is no guarantee, either expressed or implied, as to the actual quantity of goods and services that will be authorized under the agreement.

8.10. Public Record

A. General

1. All proposals, protests, and information submitted in response to this solicitation will become the property of the County and will be considered public records. As such, they may be subject to public review.

2. Any contract arising from this RFP will be a public record.

3. The County is not seeking proprietary information and will not assert any privileges that may exist on behalf of the proposer.

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4. Submission of any materials in response to this RFP constitutes:

▪ Consent to the County’s release of such materials under the Public Records Act without notice to the person or entity submitting the materials; and

▪ Waiver of all claims against the County and/or its officers, agents, or employees that the

County has violated a proposer's right to privacy, disclosed trade secrets, or caused any damage by allowing the proposal or materials to be inspected; and

▪ Agreement to indemnify and hold harmless the County for release of such information under the Public Records Act; and

▪ Acknowledgement that the County will not assert any privileges that may exist on behalf of the person or entity submitting the materials.

8.11. Reservations of Rights by the County

The issuance of this RFP does not constitute an agreement by the County that any contract will actually be entered into by the County. The County expressly reserves the right at any time to:

• Waive or correct any defect or informality in any response, proposal, or proposal procedure;

• Reject any or all proposals;

• Reissue an RFP;

• Prior to submission deadline for proposals, modify all or any portion of the selection procedures, including deadlines for accepting responses, the specifications or requirements for any materials, equipment or services to be provided under this RFP, or the requirements for contents or format of the proposals;

• Procure any materials, equipment or services specified in this RFP by any other means; or

• Determine that no project will be pursued.

8.12. No Waiver

No waiver by the County of any provision of this RFP shall be implied from any failure by the County to recognize or take action on account of any failure by a proposer to observe any provision of this RFP.

8.13. Cooperative Agreement (Piggyback)

This competitive solicitation is being conducted as a Cooperative Procurement. The services, terms and conditions of any agreement resulting from this solicitation may be used by other organizations as a

Cooperative Agreement.

This provision in no way commits any affiliate to procure services from any awarded contractor, nor does it guarantee that any additional orders will result. At their discretion, and subject to their own

Page 18 of 18 Release date of May 4, 2026 procurement policies, interested organizations may make use of this competitive procurement and contract directly from the awarded contractor.

9. Protest Procedures

9.1. Protest of Non-Responsiveness Determination

Within five (5) working days of the County's issuance of a notice of non-responsiveness, any firm that has submitted a proposal and believes that the County has incorrectly determined that its proposal is non-responsive may submit a written notice of protest. Such notice of protest must be received by the County on or before the fifth working day following the County's issuance of the notice of non-responsiveness. The notice of protest must include a written statement specifying in detail each and every one of the grounds asserted for the protest. The protest must be signed by an individual authorized to represent the proposer, and must cite the law, rule, local ordinance, procedure or RFP provision on which the protest is based. In addition, the protestor must specify facts and evidence sufficient for the County to determine the validity of the protest.

9.2. Protest of Contract Award

Within five (5) working days of the County's issuance of a notice of intent to award the contract, any firm that has submitted a responsive proposal and believes that the County has incorrectly selected another proposer for award may submit a written notice of protest. Such notice of protest must be received by the

County on or before the fifth working day after the County's issuance of the notice of intent to award.

The notice of protest must include a written statement specifying in detail each and every one of the grounds asserted for the protest. The protest must be signed by an individual authorized to represent the proposer, and must cite the law, rule, local ordinance, procedure or RFP provision on which the protest is based. In addition, the protestor must specify facts and evidence sufficient for the County to determine the validity of the protest.

9.3. Delivery of Protests

All protests must be received by the due date. If a protest is mailed, the protestor bears the risk of non-delivery within the deadlines specified herein. Protests should be transmitted by a means that will objectively establish the date the County received the protest. Protests or notice of protests made orally

(e.g., by telephone) will not be considered. Protests must be delivered to:

Protests@smcgov.org

Subject: Pressure Washing Services, 2026-RFP-00263