Draft Statement of Work.pdf

Statement of Work

1. Background: The Hawthorne, Nevada Detachment of the Naval Undersea Warfare Center Division, Keyport requires the refinement of silver-bearing material recovered from batteries. The refined silver will be used to manufacture new batteries that require silver of 99.9% purity.

2. Scope: The Contractor shall provide all facilities, equipment, materials, and labor to process the silver-bearing materials from expended Silver/Zinc and Silver/Chloride batteries and refine the recovered silver to achieve 99.9% purity. The Contractor shall dispose of the battery waste in accordance with local, state, and federal environmental laws and regulations.

3. Requirements:

3.1. The estimated number of shipments per year is 4 to 6 shipments with individual shipment weights ranging from 13,000 to 95,000 pounds of silver-bearing material.

3.1.1. Hazardous waste resulting from the reclamation process shall be disposed in accordance with local, state, and federal environmental laws and regulations.

3.1.2. The Contractor shall maintain current, throughout the contract period of performance, all permits, certifications and licenses required by federal, state, and local authorities to accept, transport, store, process and refine silver-bearing materials and handle the resulting hazardous waste.

3.1.3. The Contractor shall be legally designated as a Treatment, Storage, and Disposal Facility (TSDF).

3.2. Contractor shall provide reclamation services on silver bearing materials from Silver/Zinc and Silver/Chloride batteries with various battery chemistry compositions. This material consists of Silver Oxide plates, Zinc Oxide plates, Silver Chloride and Cadmium Oxide, but is not limited to only these hazardous materials. All explosive squibs will be removed by the Government prior to shipment; no explosive devices will be included in shipped materials.

3.2.1. The Government will ship the material to the Contractor’s facility and will facilitate shipping the material to the Contractor with technical information regarding the physical and chemical nature of the material to include possible hazards consistent with battery reclamation. Battery Material Safety Data Sheets (SDS) will be provided for each shipment as an attachment to the delivery order and will identify all hazardous materials present in the shipment.

3.2.1.1. The Government will provide the following information for each shipment:

a) The total weight of materials packaged;

b) The total number of pallets in shipment;

c) The account number the refined silver is to be credited to.

d) Material Safety Data Sheets identifying all hazardous materials present

3.2.1.2. Contractor shall report receipt of Government property within 3 days after arrival of silver-bearing material shipment at Contractor’s processing facility. Report Government property in accordance with the “Management and Reporting of Government Property” clause of this contract.

3.2.1.3. Silver-bearing material to come from the following battery types:

a) Silver-Zinc with Mercuric oxide;

b) Silver-Zinc with Cadmium oxide Lead Oxide and Bismuth Oxide;

c) Silver Chloride;

d) Silver-Zinc

3.2.2. Contractor shall process silver bearing materials to extract 99.9% pure silver in bullion form.

Contractor shall credit bullion to a designated account in the name of the Naval Undersea Warfare Center

– Keyport Division. The Contractor shall maintain the credited bullion account until silver is needed for re-use. When requested by the Government, silver shall be transferred electronically to the specified account of a Government selected battery manufacturer.

3.2.2.1. The weighing of silver-bearing material receipts and shipments shall be accomplished by a specifically designated Contractor employee, along with an additional neutral third-party person. This neutral third-party person must not have been involved in the physical handling of the silver during the refining process. The names of both people shall appear on the weight bill and other processing documents, verifying that the shipment weights are accurate.

3.2.2.2. Processing of the silver-bearing material shall be completed and the silver available for transfer within 60 days after receipt of a silver-bearing material shipment.

3.2.3. Submit status report (CDRL A001) of materials received and processed at the Contractor’s facility to include:

a) The total unrefined weight of materials received;

b) The total silver content of materials received;

c) The number of troy ounces of 99.9% silver refined;

d) The account number and deposit information the silver was credited to

e) Name and title of designated Contractor account manager and neutral third-party observer.

3.2.4. The Contractor account manager will be the authorized point of contact within the Contractor's organization for all account updates (credits or debits of silver amounts). The Contractor account manager shall not be involved in the physical weighing of the silver or the double-checking of the weighing. All account updates must be signed off by the Contractor account manager and the neutral third-party observer, verifying the shipment weights are accurate

3.3. The Contractor shall maintain electronic accounts for the Government wherein the refined silver credit is stored. Anticipate up to eight (8) individual accounts. The Government will use the accounts as a means of transferring silver credit balances to different battery manufacturers as directed by the Contracting Officer through the issuance of a delivery order. Contractor account maintenance services shall include all fees required to transfer silver credit balances to the accounts of battery manufacturers.

3.3.1. Submit account balance reports (CDRL A002) for each debited account transaction within 3 days of account transfer.

3.3.2. Submit quarterly progress reports (CDRL A003) detailing account transaction and total balance amounts.

4. Quality Assurance Requirements: At a minimum, the required rate of return for refined silver shall be between 75%-90% of received net weight.

5. Security

5.1. Security Classification of Equipment, Components, Spaces and Documents: The Equipment, Space or Document is unclassified and subject to the applicable provisions of the Industrial Security Manual DOD 5220.22M.

5.2. Spaces: NUWC Division, Keyport shall supply no spaces for the Contractor to perform the required tasks. The Contractor shall store high purity material in a safe or locked cabinet in a locked room.

5.3. Equipment: NUWC Division, Keyport shall supply no equipment for the Contractor to perform the required tasks.

5.4. Documents: NUWC Division, Keyport shall supply no drawings or specifications to the Contractor to perform the required tasks.

6. Reporting Requirements

The Contractor shall be required to submit the CDRLs identified in Exhibit A, which are summarized in the table below.

CDRL Description

SOW

Paragraph Submission

A001 Materials Received and Processed 3.2.3 Electronic deliverables by Adobe PDF A002 Account Balance Report 3.3.1 Electronic deliverables by Adobe PDF A003 Progress Report 3.3.2 Electronic deliverables by Adobe PDF

7. Performance Requirements

Desired Outcome Required

Service Performance Standard

Method of Surveillance

Acceptable Quality Level

(AQL)

SOW

Reference Paragraph

Timeliness of Status Reports

Materials received and processed

Contractor to submit a report to the Contracting Officer’s Representative within 60 days of receipt of Government Furnished Property (GFP)

Monitoring and 100% inspection of reports

100% of shipments reported accurately;

100% accuracy in reported silver weight and purity

3.2.3

Timeliness of Reclamation Services

Reclamation services are completed on time to meet production schedules

Processing of Silver shall be completed and the silver available for transfer no later than 60

Monitoring for compliance

Reclamation Services are on time to meet production schedule 100% of the time

3.2.2.2

Desired Outcome Required Service

Performance Standard

Method of Surveillance

Acceptable Quality Level

(AQL)

SOW

Reference Paragraph days after receipt of GFP

Accurate tracking and reporting for all silver transactions

Contractor shall provide Account transactions and total balance information when an account is debited.

Contractor to submit a report to the COR within 3 days after an account transfer

Monitoring and 100% inspection of reports

100% accuracy in reported account balances and transactions

3.3.1

Quarterly Progress Report

Contractor shall provide Account transactions and total balances for all accounts

Contractor to submit a quarterly report to the COR

Monitoring and 100% inspection of reports

100% accuracy in reported account balances and transactions

3.3.2

8. Minimum Guarantee: As referred to in paragraph (b) of the “Indefinite Quantity” clause of this contract, the contract minimum guarantee is ten percent (10%) of the value of the first-year ordering period of the contract.

(End Statement of Work)