PreSolicitation_Synopsis_140R4022R0014_1.pdf

United States Department of the Interior

BUREAU OF RECLAMATION

Upper Colorado Regional Office

Synopsis for Solicitation No. 140R4022R0014 Aquatic Invasive Species (AIS) Inspection and Decontamination Services IDIQ

PROJECT DESCRIPTION AND PURPOSE:

The Bureau of Reclamation, Upper Colorado Basin Region, has a requirement for Aquatic Invasive Species (AIS) Inspection and Decontamination Services. The contract will be an Indefinite Delivery Indefinite Quantity (IDIQ). The objective of this IDIQ contract is to protect Bureau of Reclamation (Reclamation) reservoirs: Navajo Reservoir in New Mexico and Colorado And Elephant Butte Reservoir in New Mexico located in the Upper Colorado Basin Region (UCB) from the introduction of Aquatic Invasive Species (AIS) through: 1) entry inspections of watercraft entering all boat ramps, 2) exit inspections of watercraft existing boat ramps with positive waters,

3) decontamination of watercraft defined as “high risk”, 4) public outreach about AIS to the boating public, and 5) coordination with law enforcement for issuance and removal of red warning tags.

CONTRACT TYPE:

It is anticipated that the Bureau will award 5-year Indefinite Delivery Indefinite Quantity (IDIQ) contract to a single contractor to provide flexibility and coverage for Navajo Reservoir and Elephant Butte Reservoir.

IDIQs are a framework of terms and conditions, clauses, schedule of labor rates, and general contract requirements. Task Orders are then issued for the specific work. The Task Orders will define the location, the period of performance, and any special or unique tasking associated with the location.

Awardee of an IDIQ will fulfill Task Orders and other tasks that arise as funding becomes available. Prospective awardee is required to be capable of performing in all locations identified and will be required to meet all certification and performance requirements as defined below.

DESCRIPTION OF WORK:

See attached draft PWS/SOW.

LOCATION OF THE WORK:

Work locations including boat ramps located at:

• Navajo Reservoir in New Mexico and Colorado

• Elephant Butte Reservoir in New Mexico

PERIOD OF PERFORMANCE:

The period of performance is anticipated to be from September 1, 2022, through August 31, 2027.

COMPETITION:

Solicitation 140R4022R0014 is anticipated to be issued as unrestricted full and open competition resulting in a firm fixed price contract. The requirement shall be procured in accordance with Parts 12, 13 and 37 of the Federal Acquisition Regulations. The Bureau of Reclamation intends to issue a Request for Quote.

The Government reserves the right to award with or without discussions.

NAICS AND SIZE STANDARD:

The North American Industry Classification System (NAICS) code for this project is 541990 - All Other Professional, Scientific, and Technical Services, with a small business size standard of $16.5 million.

SOLICITATION RELEASE DATE:

The anticipated release date for Solicitation No. 140R4022R0014 will be in April 2022.

The anticipated quote due date will be in May 2022.

All responsible sources may submit a quote which shall be considered by the agency.

The solicitation documents for this procurement will be accessible from https://beta.sam.gov. It is, and will continue to be, all potential offeror's responsibility to monitor the Beta.sam.gov website for any amendments, updates, responses to questions and answers, etc. as the Government will not be providing any other methods of information dissemination.

SYSTEM FOR AWARD MANAGEMENT (SAM, www.sam.gov):

The System for Award Management (SAM) is a Federal Government owned-and-operated FREE web site that consolidates the vendor capabilities, Representations and Certifications, and Excluded Parties List System into one system. Offerors must be successfully registered in SAM in order to be considered for a Government contract award. Information on registration and annual confirmation requirements may be obtained by calling 1-866-606-8220, or via the Internet at www.sam.gov .

POINT-OF-CONTACT FOR QUESTIONS:

The primary point of contact for this solicitation is Ms. Mary B. Maestas, Contracting Officer:

Email – mmaestas@usbr.gov. The contracting office is the Bureau of Reclamation, Upper Colorado Regional Office, Albuquerque Area Office.

http://www.sam.gov/

Other required information per FAR 5.207

(1) Action Code: 140R4022R0014

(2) Date: March 28, 2022.

(3) Year: 2022

(4) Contracting Office ZIP Code: 87102

(5) Product or Service Code: H319

(6) Contracting Office Address: 555 Broadway Blvd NE, Albuquerque, NM 87102

(7) Subject: AIS Inspection and Decontamination Services

(8) Proposed Solicitation Number: 140R4022R0014

(9) Closing Response Date: NA

(10) Contact Point or Contracting Officer: Mary Maestas mmaestas@usbr.gov

(11) Contract Award and Solicitation Number. NA and 140R4022R0014

(13) Line Item Number: NA

(14) Contract Award Date: NA

(15) Contractor: NA

(16) Description: NA

(17) Place of Contract Performance: Navajo Reservior (NM and CO) and Elephant Butte Reservior (NM)

(18) Set-aside Status: NA

PERFORMANCE WORK STATEMENT

Aquatic Invasive Species (AIS)

Watercraft Inspection and Decontamination IDIQ

Elephant Butte and Navajo Lake State Park

2022-2027

1. SCOPE

1.1. Objective

The objective of this Indefinite Delivery Indefinite Quantity (IDIQ) contract is to protect

Bureau of Reclamation (Reclamation) reservoirs and water infrastructure at Elephant Butte

Reservoir and Navajo Lake State Park from the introduction of Aquatic Invasive/Nuisance

Species (AIS/ANS) through:

(1) entry inspections of watercraft entering all boat ramps;

(2) inspections of watercraft exiting boat ramps with AIS positive waters;

(3) decontamination of watercraft defined as “high risk” (watercraft that have been exposed to AIS but may have not been adequately cleaned, drained, and dried);

(4) public outreach about AIS to the boating public; and

(5) coordination with local law enforcement entities, which have authorities for enforcing the

State’s aquatic invasive or nuisance species laws and regulations for issuance and removal of red warning tags.

1.2. Background and Locations

The AIS/ANS of interest include, but are not limited to, zebra and quagga mussels (Dreissena rostriformis bugensis and Dreissena polymorpha), but also certain snails such as the New Zealand mudsnail (Potamopyrgus antipodarum) or aquatic plants such as the parrot feather

(Myriophyllum aquaticum), a species of water milfoil; giant salvinia (Salvinia molesta); and purple loosestrife (Lythrum salicaria).

The invasive zebra and quagga mussels are often referred to collectively as Dreissenid mussels. Dreissenid mussels originated from Eurasia and have spread into several reservoirs in the western United States after zebra mussels were first transported to the Great Lakes in the

1980s). These species proliferate, attach onto hard surfaces like water intakes, pipes, and canals and restrict the operation and increase maintenance of water storage, water delivery, and hydropower infrastructure. Dreissenid mussels can also impair recreational use and aquatic ecosystems by plugging watercraft motors, becoming a beach nuisance, altering aquatic food webs, and fostering harmful algal blooms. Dreissenid mussels are highly prolific. A single mussel can produce hundreds of thousands of eggs, which hatch into microscopic larvae called veligers.

Veligers spread within a waterbody in numerous ways, mainly by floating within the water column and moving with currents. Veliger movement can also occur when they are taken up by outboard motors, pumps, or other raw water intakes and storage on watercraft. Transport of

Dreissenid mussels can occur when watercraft that are used in an infested waterbody transport or discharge water containing veligers or adult mussels to an uninfested water body. Eventually, veligers mature, attach to hard surfaces, and continue to grow into reproducing adults. These invasive bivalves impair water infrastructure and are extremely costly to remove or to prevent their attachment.

Reclamation does not have a direct role in the inspection and decontamination of watercraft.

Rather, Reclamation supports these activities by providing equipment, when necessary, and contractual support to local or State management agencies. Reclamation manages invasive species through its Integrated Pest Management Program as well as various other authorities including the Fish and Wildlife Coordination Act of 1934, as amended. The Fish and Wildlife

Coordination Act, as amended by section 7001 of Public Law 116-9 (March 12, 2019), provides authority for Reclamation to “enter into any contract or cooperative agreement with another

Federal agency, an eligible State, a federally recognized Indian tribe, a political subdivision of an eligible State, or a private individual or entity to assist with the control and management of an invasive species.” In New Mexico, Reclamation is providing these AIS/ANS watercraft inspection, control, and prevention services to the New Mexico Department of Game and Fish (NMDGF) under authorities described in Title 18, Chapter 30, Part 14 of the New Mexico Annotated Code.

2. TASKS

2.1. AIS/ANS Watercraft Inspection Services

A potential contractor would provide AIS/ANS inspection services of all incoming watercraft at designated reservoirs as defined under each individual task order. Exit inspections or inspections and decontamination during NMDGF rapid response plans will be required at reservoirs that have tested positive for any AIS/ANS. Inspections must follow, at a minimum, the

“Uniform Minimum Protocols and Standards for Watercraft Interception Programs for Dreissenid

Mussels in the Western United States (UMPS III)," or New Mexico state standards if more comprehensive, and contractor staff must be trained and certified through a State-approved program prior to performance of watercraft inspections and decontaminations (See Task 2.6).

Contractor must plan to train inspection staff as soon as possible after hiring.

Watercraft inspections for vessels larger than 26 feet will take place at a pre-arranged location depending on space and availability. Notice must be given to NMDGF ahead of time so an inspection can be arranged.

The contractor should expect a standard (low-risk) watercraft inspection to last between three and five minutes and a high-risk inspection to last up to 30 minutes, depending on size and type of watercraft.

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2.2. The contractor shall staff at levels to efficiently inspect all watercraft at designated reservoirs while keeping wait times and traffic backups to a minimum. Wait times during non-holiday weekends should not exceed 10 minutes. AIS/ANS Watercraft

Decontamination Services

As needed, inspectors with State certification from approved training program(s) will perform hot water decontamination using the mobile decontamination units procured by the contractor or provided by Reclamation where available. The locations of the AIS/ANS inspection, decontamination, access to sanitary facilities, access permissions, or any available mobile or permanent stations at the different reservoirs, parks, or boat ramps will be described in the individual task orders provided by Reclamation offices. Decontamination procedures will be detailed during training and based on the “Uniform Minimum Protocols and Standards for

Watercraft Interception Programs for Dreissenid Mussels in the Western United States (UMPS III)," or State standards if more stringent.

It is estimated that decontaminations of high-risk watercraft with the required hot water, power-washers will average approximately 30 minutes (not including wait times). Exit inspections at AIS positive reservoirs or the process of issuing red warning tags (Red Tag) may take longer and will involve communication with the lead AIS staff for the NMDGF.

Watercraft decontamination for vessels larger than 26 feet will take place on an as needed basis dependent on the results of the inspection, at a pre-arranged location depending on space and availability. Note that Inspection and decontamination of large vessels can take up to three days and occur infrequently (once per month at Elephant Butte, twice per month at Navajo Reservoir).

2.3. Coordination with Law Enforcement and Red Tag Issuance

Watercraft operators are to be informed of the need for hot water decontamination and the risks posed by AIS/ANS. If the watercraft owner refuses hot water decontamination and the inspector feels that zebra, quagga, or other AIS/ANS are present and pose a significant risk of introduction, the watercraft operator will be informed of the need to issue a Red Tag and that law enforcement will be contacted immediately to communicate with or prevent the operator from launching the watercraft. Under no circumstances is the authorized inspector required or allowed to prevent a watercraft from launching or issuing a Red Tag should the watercraft operator refuse. If the watercraft operator insists on launching the boat without decontamination, the authorized inspector will step aside, remind the individual a law is being broken and immediately contact law enforcement. The authorized inspector will ensure that enough information is obtained to be able to identify the watercraft operator to law enforcement (e.g. license plate number, make and model of vehicle, boat description, and including any photography or video recordings).

Only authorized inspectors are certified to issue and remove a Red Tag. Law enforcement is required if citations or impoundment of a watercraft is needed. If a Red Tag is issued, the https://ec8c3022-1480-4580-96c0-98958d49781f.filesusr.com/ugd/0e48c2_16afde152b894bf4bff2c72d008e7bdd.pdf https://ec8c3022-1480-4580-96c0-98958d49781f.filesusr.com/ugd/0e48c2_16afde152b894bf4bff2c72d008e7bdd.pdf contractor or a State agency employee will perform a hot water decontamination and follow-up inspection prior to the Red Tag being removed.

Depending on the location the inspection work is being performed and the nature of the personal interaction between the authorized inspector and the boat operator, this may require the boat operator to travel to a separate certified decontamination station. Inspection staff must be able to direct the boat operator to the nearest certified station and provide contact information in case an appointment needs to be made.

2.4. Tracking

The contractor will electronically track inspections, using the “Regional Watercraft Inspection and Decontamination Data Sharing System”. This system is owned and operated by Colorado

Parks and Wildlife and is being utilized within all States in Reclamation’s Upper Colorado Basin

Region. Training and access to the system will be provided by NMDGF. The contractor will be responsible for obtaining the necessary permissions and access to use the system. The contractor will need to provide an electronic tablet/pad to the inspectors on duty. Consolidated data from system, as well as any photography taken, will be made available to Reclamation staff on a monthly basis or immediately if an infected watercraft was inspected and decontaminated in a format as specified in the individual task orders.

2.5. Public Outreach

Public outreach will primarily consist of authorized inspectors conversing with the watercraft operator during the inspection. Government-furnished placards, educational brochures, or other outreach materials may be distributed during this interaction. Reclamation or NMDGF will provide educational materials for distribution as well as signage. Public outreach topics will be covered during training.

2.6. Training and Certification for Inspection and Decontamination Services

Training will address the details involved with inspection, decontamination, and issuance of a

Red Tag. All inspections, decontamination, and issuance of Red Tags will be done in compliance with the “Uniform Minimum Protocols and Standards for Watercraft Interception Programs for

Dreissenid Mussels in the Western United States (UMPS III)," or New Mexico state standards, if more comprehensive. All contractor staff will be required to attend Pacific State Marine Fisheries

Commission Level I and II, Watercraft Inspection and Decontamination Training (WIT) or equivalent State-level training and receive certification for all authorized inspectors. Copies of training certificates will be provided to Contracting Officer (CO) and Contracting Officer

Representative (COR). Training will be scheduled by the contractor with the appropriate State agency and provided to their employees at no cost to the employees. Authorized inspectors and staff will be paid for their time to attend the WIT or equivalent training. There will be a two 8-hour day WIT Training for all inspectors for the base year and for newly hired staff for each option year.

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2.7. Monthly and Annual Reporting

Contractor will be required to submit a monthly report (due within 5 working days after the end of the month) to the COR. Electronic tracking (Task 2.4) will assist in generating the monthly report. An annual report with the associated data in a format readily useable and easily queried and manipulated should also be provided at the end of the year that summarizes these data for each inspection site. This report will be due within 20 working days after the end of the option year.

Reports should include, but are not limited to, the following:

• Number of boats inspected (entry and exit inspections);

• Number of decontaminations and relevant details associated with decontaminations;

• Hours of staff operation at each reservoir and ramp;

• Number of inspectors at each ramp during hours of operation;

• Report on any safety issues or incidents;

• Number of Red Tags issued, if any;

• Traffic patterns at each ramp (e.g. busy times, slow times, etc.);

• Tally of how many watercraft originate from each state.

• AIS/ANS threats detected (whether byssal threads, snails, or plants were found).

2.8 Safety Plan

The contractor will be required to furnish a Safety Plan to Reclamation’s COR or a technical representative within 30 days of contract award and to contractor staff assigned to AIS/ANS work. The contractor should request its employees sign a written acknowledgement of receipt and an understanding of the plan’s contents. The Safety Plan, at a minimum, shall include requirements for use of protective clothing, a summary of safety and emergency procedures to be used in the event of insect, rodent, or reptile bites (i.e. rattlesnake bites), COVID-related safety measures, and procedures for weather or thunderstorm related closures. A good source of Reference is Reclamation’s Safety and Health Standards (available online at webpage:

https://www.usbr.gov/safety/rshs/index.html).

3. RESPONSIBILITIES

3.1. Contractor Responsibilities

3.1.1. Contractor will be responsible for hiring, supervision, and termination of all staff.

3.1.2. Contractor will be responsible for obtaining required training and public outreach materials from Reclamation or NMDGF. These training sessions and publications are normally free of charge, but the WIT scheduling often occurs at the direction of the NMDGF.

3.1.3. Contractor will be responsible for obtaining permissions to use the “Regional

Watercraft Inspection and Decontamination Data Sharing System” by working with the NMDGF.

3.1.4. Contractor will agree to allow Reclamation and NMDGF to make recommendations regarding underachieving WIT stations (< 80% from QA/QC), which may include additional training, supervisor shadowing, or possible termination of an employee.

https://www.usbr.gov/safety/rshs/index.html

3.1.5. Contractor will provide uniforms and safety equipment, including reflective materials. Acceptable attire includes shorts, t-shirts without logos or branding, polo shirts, ball caps and other head gear without logos or branding, and closed toed shoes. Safety vests with reflective features should also be provided. Uniforms should include the contractor’s name on the shirt and employee name tag.

3.1.6. Contractor will be responsible for providing equipment (mirrors, flashlights, hot water power washers (where not otherwise available), tablets, mobile phones, shade structures, Wi-Fi hot spots (if Wi-Fi not available otherwise), and inspection tags and wires, pens and markers, hazard cones (where needed), and sandwich board signs (if needed).

3.1.7. All inspectors hired by the contractor must complete and pass the WIT course prior to conducting watercraft inspections and/or decontaminations. Those already certified as

Level I or II inspectors will be allowed to complete an online refresher course. Certificates of training must be provided to the COR and CO for each inspector within 30 days of receipt.

3.1.8. Weekend and holiday work will be expected.

3.1.9. Coordinate with NMDGF to obtain contact information for all State law enforcement agents or contractors, so contact can be made when needed.

3.1.10. Maintenance of decontamination equipment.

3.2. Reclamation Responsibilities

3.2.1. Provision of inspection station or location where inspections can be performed.

3.2.2. Conduct QA/QC of inspections and decontaminations.

3.2.3. Provision of signage and/or informational materials where contractor unable to obtain from the State.

3.2.4. Provision of access to sanitary facilities within 1500 feet of AIS station.

3.2.5. License approval for placement of inspection station, where needed.

3.2.6. Environmental review and compliance activities, where needed.

3.2.7. Invoice Review and Funding.

4. PERFORMANCE REQUIREMENTS SUMMARY

This section provides a basis for the CO and COR to evaluate the quality of the Contractor’s performance. The oversight in the contract and this plan will help ensure that consistent levels of service are maintained throughout the contract term. Further, this plan will be used to evaluate contractor performance and avoid unacceptable service levels.

4.1. Quality Assurance/Quality Control (QA/QC)

Reclamation reserves the right to randomly visit inspection stations to determine whether the inspections and decontaminations are being performed in a manner that fulfills

Reclamation’s responsibilities and State laws and regulations. Scoring will be conducted, and results will be provided to the contractor within 1 week of QA/QC.

4.2. Customer Complaints

Any complaints from watercraft owners will be logged and the Customer Complaint Record will be filled out. Complaints will be resolved by both the contractor supervisor and COR/CO.

Task Description Timeframe Performance Indicator

Acceptable

Quality Levels

(AQL)

Surveillance

Method

Incentive/

Disincentive

2.1 AIS/ANS Watercraft

Inspection and

Decontamination Services –

This task consists of providing

AIS inspection and decontamination services for reservoirs and ramps as detailed in the individual task orders. Large vessel inspections are included under this task.

As indicated in individual task orders

Inspector’s professionalism, courtesy, and responsiveness to boating visitors. Amount of time spent inspecting each boat. Thoroughness of inspection.

Thoroughness of decontamination, where required. Engagement of staff in safety-related practices.

100% watercraft inspected during hours of operation, following proper procedures 100% of the time.

Reclamation reserves the right to randomly visit inspection stations to determine whether the inspections, decontaminations, and/or public outreach are being performed in a manner that fulfills agency responsibilities.

Secret shoppers may be sent to evaluate the inspection station. Scoring will be conducted, and results will be provided to the contractor within

1 week.

If performance is below standard for a given period, require contractor to re-perform service at no additional cost to the government for no more than

3 months.

2.2 AIS/ANS Watercraft

Decontamination Services –

This task consists of decontaminating, as needed, all high-risk vessels, as determined during inspection services.

As indicated in

Attachment B

Cleanliness of boats leaving decontamination, Communication with state agencies and law enforcement, as necessary.

100% decontamination of all high-risk boats at the reservoirs outlined in the

Tasks section.

Same as above Same as above

Quality Levels

(AQL)

Surveillance

Method

Incentive/

Disincentive

2.3 Coordination with Law

Enforcement and Red Tag

Issuance – This task will be performed by each inspector as needed.

As detailed in the task order.

Inspector’s professionalism with both boating visitors and law enforcement personnel.

Fewer than 5% complaints received over the performance period in the individual task order from boating visitors, law enforcement, and parks personnel.

Same as above as well as any complaint received by the COR or reported by the contractor

Same as above

2.4 Tracking – Utilizing the

“Regional Watercraft Inspection and Decontamination Data

Sharing System”, the inspectors will meticulously keep record of each boating visitor contact and the results of that contact.

As detailed in the task order.

Tracking reports are complete, thorough, and received on time by the

CORs.

No missing reports or critical data.

Receipt and review of monthly, annual, and other reports.

Same as above.

2.5 Public Outreach – Public

outreach will primarily consist of inspectors conversing with watercraft owners during inspections. Placards and other educational materials will also be distributed during interactions.

As indicated in

Attachment B

Inspector’s professionalism, courtesy, and responsiveness to boating visitors, Distribution of information to boating visitors.

Outreach conducted with

>75% of boating public, gaged by the number of information pamphlets provided to the total number of inspections.

Same as above Same as above

Quality Levels

(AQL)

Surveillance

Method

Incentive/

Disincentive

2.6 Training and Certification

for Inspection and

Decontamination Services –

All contractor staff will be required to attend Pacific State

Marine Fisheries Commission

Level I and II, Watercraft

Inspection and

Decontamination Training

(WIT) or State equivalent and receive certification for all inspectors.

Annually Training completed and certifications acquired

100% of contractor staff receive WIT training and certification.

Receipt of training certificates by COR annually.

Same as above

2.7 Monthly and Annual

Reporting – This task consists of completing monthly and annual reports, which will include requirements outlined in the Tasks section above.

End of month and end of calendar year

Monthly report submitted within 5 working days after the end of the month.

Annual report submitted

20 working days after the end of the calendar year.

Completion of report with required elements

Review of reports Same as above

2.8 Safety Plan – Plan shall

include requirements for use of protective clothing, a summary of safety and emergency procedures to be used in the event of insect, rodent, or reptile bites, and the plan should procedures for weather or thunderstorm related closures.

30 days within award of contract

Report submitted Completion of report with required elements

Review of reports Same as above

5. DATA, REPORTS, and DELIVERABLES

Item

No.

Description Content Format Medium Delivery

1 Photography PWS Section

2.3

PDF, JPEG,

PNG, or MP4

Electronic report

1 copy delivered to

CORs within

30 business days after the end of month

2 WIT Certificates for all Inspectors

PWS Section

2.6

PDF or JPEG Electronic copy of certificates for all Inspectors

1 copy delivered to

CORs within 1 week of completion of training

3 Monthly Reports PWS Section

2.7

Excel or

Microsoft

Word 2003

(or higher) document

Electronic report

1 copy delivered to

CORs within

5 working days after the end of the month

4 Annual Report PWS Section

2.7

Microsoft

Word 2003

(or higher) document

Electronic report

1 copy delivered to

CORs within

20 working days after the end of the year

5 Safety Plan PWS Section

2.8

Microsoft

Word 2003

(or higher) document.

Electronic report

1 copy delivered to

CORs within

20 business days of award

6. PERIOD OF PERFORMANCE

The period of performance will be described in the individual task orders and can range from a season, such as during summer recreation, to a full year, depending on location, available funding, and need. Option years to extend services may be exercised. In the case of ramp (or marina) closure at the Elephant Butte State Park or the Navajo Lake State Park, AIS/ANS watercraft inspection services may be moved to other open ramps, days of the week, or suspended. Ramps have infrequently closed due to pandemic, catastrophe, or extreme drought.

7. MATERIAL TO BE FURNISHED BY THE GOVERNMENT

Mobile hot water decontamination units may be provided by NMDGF or by Reclamation. At some locations, a permanent inspection/decontamination station has been provided, which will include hot water on demand. However, the contractor will be responsible for providing the mobile decontamination unit at other locations. Details will be issued in the individual task orders.

ATTACHMENT A –LOCATIONS MAPS

*AIS station at Damsite Marina is not currently active but would be open during Park closures.