Presolicitation_Pactola Loop B.pdf

Pre-solicitation Pactola Loop B Campground Reconstruction Project

Black Hills National Forest, Pennington County, South Dakota

1. Introduction.

This pre-solicitation notice is for information only and is not a commitment by the Government to solicit contractual offers or award contracts. The Government is not soliciting, nor will it accept proposals as a result of this pre-solicitation. If a competitive solicitation is issued in the future, it will be announced via The System for Award Management (SAM) at SAM.gov and interested parties must comply with that announcement. The Government will not reimburse respondents for any questions submitted or information provided as a result of this notice. This is not a solicitation or a promise to issue a solicitation, and this information is subject to modification and in no way binds the Government to award a contract.

2. Applicable North American Industry Classification System (NAICS) Code.

The applicable NAICS CODE: 237310- Highway, Street and Bridge Construction (Size Standard in millions of dollars $45M).

3. Type of Contract to be Awarded.

As a result of this pre-solicitation and possible solicitation, the Intermountain Branch plans to award a firm fixed price contract.

4. Type of Solicitation.

The solicitation, if released, will be governed by Federal Acquisition Regulation Part 12, “Acquisition of Commercial Products and Commercial Services”

5. Pre-solicitation Posting Period.

This pre-solicitation will be posted from December 19, 2025, through January 12, 2025.

6. Contracting Office Points of Contact.

Janice King, Contract Specialist – Janice.king@usda.gov

7. Contract Description.

The Campground is on a Forest Service loop road adjacent to Pactola Reservoir. The road is approximately 14 ft wide. The road will be modified with curve widening and shaping for drainage and new surfacing. Generally, the road width will be 16’ for one-way traffic and 24’ for two-way traffic.

A new 20 parking stall trailhead will be constructed for the Osprey Trail. The existing Osprey Trail trailhead will be repurposed as overflow and boat trailer parking serving Loop B.

Loop B currently has 20 spurs that are primitive and poorly defined. The Campground will be improved to have a total of 36 camping spurs as Base Items. There is currently one Host Site, with power, water, and wastewater vault, located near the center of the campground. The Host Site and associated infrastructure will be relocated to the beginning of the Loop, for improved service to campers. The existing Host Site will become a “Volunteer Site” with upgraded water and electric service and continued use of the sewage vault; there is an Option Item to remove and replace the sewage vault with a new concrete vault. Water system work for this project consists of decommissioning the existing pumphouse and replacing it with a new precast concrete treatment building with upgraded plumbing and controls, replacing all the distribution piping and installing new hydrants. Plan sheets showing additional tent sites on the west side of Loop B and a toilet located in the infield of the Osprey Trailhead parking area are for future construction and will not be part of this contract. This is a Congressionally directed Great American Outdoors Act project that will make improvements to the road - to include design, construction and resurfacing. Pactola Campground Loop B will be reconstructed to increase capacity, improve the water system, and improve host sites with repaired sewage vaults. Camp sites will be designed for modern recreational vehicles using modern design and furnished with modern amenities. The Pactola Reservoir Campground is a seasonal campground operated from approximately mid-May to mid- September annually. The Campground has three Loops: A, B, and C. This project is for reconstruction of Loop B. The Project will be referred to as “Pactola Loop B CG” or “Loop B” throughout the Specifications and Contract documents. The water system at Pactola Reservoir Campground consists of a well with a submersible pump, steel below ground water storage tank, and distribution system with 7 points of use. This system is classified as a Transient Non-Community Public water system. The water system is in poor condition. The well needs pump controls, treatment system, and pump house are not functioning properly, are not compliant with codes and require replacement. The distribution system has numerous leaks, is in poor condition and requires replacement. The existing hydrants are not accessible and require upgrades. The stick-built pumphouse building is in poor condition and has inadequate lighting and inadequate ventilation. Attachments to be provided with the issuance of the Solicitation.

8. Site Visit Project Location.

Note: This will be the only official site visit with the COR present. The Pactola Campground Loop B pre-bid site visit is scheduled for January 6, 2026, at 12:00 p.m. Mountain Time. There will also be a site visit on January 6, 2026, at 9:00 a.m. Mountain Time for the Veterans Point Trail Rehabilitation Project for interested contractors. Both site visits will start at the location below, are open to the public, can be visited at the scheduled date and times above, or the contractor(s) may visit on its own time.

Location for the Pactola Loop B and Vetrans Point Trail Rehabilitation Project site visits:

Coordinates: 44°04'06.05"N 103°30'24.64"W

2.8 miles south on US385 from the Jct. of US385 and SD44 to Custer Gulch Road.

Continue 1.4 miles on Custer Gulch Road to Pactola Road.

Continue .9 miles on Pactola Road to the Osprey Trail parking area.

Note: US385 is closed to through traffic from Taylor Ranch Road to Pactola Lake Dam.

To schedule a site visit, contact the COR, Richard Zacher, via email at Richard.zacher@usda.gov or by phone at (605)440-3471 no later than noon, 12:00 p.m., Mountain Time, on January 5, 2025.

9. Estimated Period of Performance.

March 1, 2026 – May 20, 2027

10. Disclosure of Magnitude.

The anticipated magnitude for this project is Between $1,000,000 and $5,000,000.

11. Type of Set-aside.

Total small business set-aside.

mailto:Richard.zacher@usda.gov

12. Responses.

Interested and capable sources are encouraged to respond to this pre-solicitation with a Statement of Capability ONLY. In addition to a Statement of Capabilities, firms responding to this announcement should include Company Name, Unique Entity Identification, Point of Contact, Address, and indicate whether they are a Small Business, 8(a) Concern, Veteran-Owned Small Business, Service- Disabled Veteran-Owned Business, HUBZone Small Business, Small Disadvantaged Business, or Women-Owned Small Business. Responses to this pre-solicitation shall be submitted in the form of a Statement of Capability ONLY and are due on January 12, 2025, by 9:00 a.m. Mountain Time.

Responses shall be sent to the Contracting Officer, Lucas Dahlman, at lucas.dahlman@usda.gov and to the Contract Specialist, Janice King, at janice.king@usda.gov. In the subject line of your email, include the name of this project: Pactola Loop B Campground Reconstruction Project.

mailto:lucas.dahlman@usda.gov mailto:janice.king@usda.gov