S-IZ100-11-R-0012 C and D Final.pdf

NSN 7540-01-152-8064 STANDARD FORM 33 (REV 9-97)

PREVIOUS EDITION NOT USABLE Prescribed by GSA

SOLICITATION, OFFER AND AWARD

1. THIS CONTRACT IS A RATED ORDER

UNDER DPAS (15 CFR 350)

RATING PAGE OF PAGES

1 | 67

2. CONTRACT (Proc. Inst. Ident.) NO.

3. SOLICITATION NO.

S-IZ100-11-R-0012

4. TYPE OF SOLICITATION

[ ] SEALED BID (IFB)

[x] NEGOTIATED (RFP)

5. DATE ISSUED

March 2, 2011

6. REQUISITION/PURCHASE NO.

PR1083901

7. ISSUED BY CODE 8. ADDRESS OFFER TO (If other than item 7)

U.S. Embassy

Al Kindi Street, International Zone, Baghdad, Iraq

Phone: Fax:

BaghdadGSOProcBid@state.gov

NOTE: In sealed bid solicitation "offer" and "offeror‖ mean "bid" and "bidder".

SOLICITATION

9. Sealed offers in original and 1 copies for furnishing the supplies or services in the Schedule will be received at the place specified, in the depository located in until 12:00 noon local time on April 22, 2011 .

(hour) (date)

CAUTION - LATE Submissions, Modifications, and Withdrawals: See Section L. Provision No. 52.215-1. All offers are subject to all terms and conditions contained in this solicitation.

10. FOR INFORMATION

CALL:

A. NAME

Zoran Djordjevic

B. TELEPHONE (NO COLLECT

CALLS)

AREA CODE NUMBER EXT

C. E-MAIL ADDRESS

BaghdadGSOProcurement@state.gov

11. TABLE OF CONTENTS

(x) SEC. DESCRIPTION PAGE(S) (x) SEC. DESCRIPTION PAGE(S

PART I - THE SCHEDULE PART II - CONTRACT CLAUSES

X A SOLICITATION/CONTRACT FORM X I CONTRACT CLAUSES

X B SUPPLIES OR SERVICE AND PRICES/COSTS PART III - LIST OF DOCUMENTS, EXHIBITS, AND OTHER ATTACH.

X C DESCRIPTION/SPECS/WORK STATEMENT X J LIST OF ATTACHMENTS

X D PACKAGING AND MARKETING PART IV - REPRESENTATIONS AND INSTRUCTIONS

X E INSPECTION AND ACCEPTANCE X K REPRESENTATIONS, CERTIFICATIONS, AND

X F DELIVERIES OR PERFORMANCE OTHER STATEMENTS OF OFFERORS

X G CONTRACT ADMINISTRATION X L INSTRS., COND., AND NOTICES TO OFFERORS

X H SPECIAL CONTRACT REQUIREMENTS X M EVALUATION FACTORS FOR AWARD

OFFER (Must be fully completed by offeror) NOTE: ITEM 12 does not apply if the solicitation includes the provisions at 52.214-16, Minimum Bid Acceptance Period.

12. In compliance with the above, the undersigned agrees, if this offer is accepted within calendar days (120 calendar days unless a different period is inserted by the offer) from the date for receipt of offers specified above, to furnish any or all items upon which prices are offered at the price set opposite each item, delivered at the designated point(s), within the time specified in the schedule.

13. DISCOUNT FOR PROMPT PAYMENT SEE 14

(See section I, Clause No 52.232-8)

10 CALENDAR

DAYS

20 CALENDAR DAYS

30 CALENDAR

DAYS

CALENDAR DAYS

14. ACKNOWLEDGMENT OF

AMENDMENTS

AMENDMENT NO. DATE AMENDMENT NO. DATE

(The offeror acknowledges receipt of amendments to the solicitation and related documents ) numbered and dated:

15A. NAME CODE FACILITY 16. NAME AND TITLE OF PERSON AUTHORIZED

AND

ADDRESS

OF

OFFEROR

TO SIGN OFFER (Type or print)

15B. TELEPHONE NO. (Include area code)

15C. CHECK IF REMITTANCE

ADDRESS [ ] IS DIFFERENT FROM

ABOVE - ENTER SUCH ADDRESS

17. SIGNATURE 18. OFFER DATE

AWARD (To be completed by Government)

19. ACCEPTED AS TO ITEM NUMBERED

20. AMOUNT 21. ACCOUNTING AND APPROPRIATION

22. AUTHORITY FOR USING OTHER THAN FULL AND OPEN COMPETITION:

[ ] 10 U.S.C. 2304(c)( ) [ ] 41 U.S.C. 253(c)( )

23. SUBMIT INVOICES TO ADDRESS SHOWN

IN

(4 copies unless otherwise specified)

ITEM

24. ADMINISTRATION BY (If other than Item 7)

CODE

25. PAYMENT WILL BE MADE BY CODE

26. NAME OF CONTRACTING OFFICER (Type or print)

27. UNITED STATES OF AMERICA

(Signature of Contracting Officer)

28. AWARD DATE

IMPORTANT - Award will be made on this form, or on the Standard Form 26, or by other authorized official written notice.

mailto:BaghdadGSOProcBid@state.gov mailto:BaghdadGSOProcurement@state.gov

U.S. Embassy Baghdad S-IZ100-11-R-0012

SECTION B - SUPPLIES OR SERVICES AND PRICES/COSTS

B.1 SCOPE OF SERVICES

The Contractor shall provide customs clearance and shipping services for the U.S. Embassy Baghdad in accordance with Section C - Description/Specifications/Work Statement and the Exhibits contained in Section J of this contract.

Nothing in this contract shall prohibit the Government, at its discretion, from using International-Through-

Government-Bill-of-Lading (ITGBL) contractor(s) (door-to-door) for movement of effects to any destination covered by ITGBL tender(s) in effect. The Government reserves the right to assign these ITGBL shipments without recourse by Contractors awarded a contract from this solicitation so long as the guaranteed minimum is met.

B.2 TYPE OF CONTRACT

This is a fixed price indefinite-delivery, indefinite-quantity type contract. Orders will be placed by firm-fixed price task orders.

For each year of the contract, the U.S. Government guarantees a minimum order of $10,000. The maximum amount of shipping/packing services each year of this contract will not exceed $500,000.

Individual purchases shall be documented as follows: Orders will be placed by Task Orders on form OF-347.

B.3 LEVEL OF EFFORT

(a) The contractor shall provide the services for the base period of the contract at the rates shown in Section

B and any option years exercised by the Government.

(b) The quantities of supplies and services specified in the Schedule are estimates only and are not guaranteed by this contract.

(c) The Government may issue orders requiring delivery to multiple destinations or performance at multiple locations. Except as specified in the Delivery-Order Limitations clause or in the paragraph below, there is no limit on the number of orders that may be issued/ordered.

B.4 PRICING

(a) For satisfactory performance of all the scheduled service required under this contract, the Government shall pay the Contractor a fixed-price per unit of service.

(b) The cost of Workers’ Compensation War-Hazard Insurance Overseas (See Section I, FAR 52.228-4) is not reimbursable and shall be included in the Contractor’s rates.

(c) The Government will make payment in U.S. Dollars.

(d) The table of distances between cities in Iraq shown in Exhibit F will be used when calculating the cost of transportation of effects and vehicles between cities. For shipments to cities not included in the below table, the average road distance search result for the distance between two cities as provided by the web site:

http://distancecalculator.globefeed.com/Iraq_Distance_Calculator.asp shall be used.

The mileage identified in Exhibit F is the maximum allowable mileage between Iraqi cities.

http://distancecalculator.globefeed.com/Iraq_Distance_Calculator.asp

U.S. Embassy Baghdad S-IZ100-11-R-0012

(e) The Defense Base Act (DBA) insurance labor category for this acquisition is CONSTRUCTION (see

Exhibit G).

B.5 BASE PERIOD PRICES

B.5.1 BASE PERIOD PRICES

Term: Twelve (12) Months

# Description of Service Unit of

Measure

USD per

Unit

Estimated

Quantity

Total

Estimated

USD

1 Packing of effects 100kg 100

2 Unpacking of effects 100kg 100

Incoming/Outgoing shipment customs clearance

Per shipment 1,000

Transportation of effects – 1 ton truck Km 15,000

Transportation of effects – 5 ton truck Km 5,000

Transportation of effects – 10 ton truck Km 10,000

7 Transportation on 40’ flat bed truck Km 20,000

8 Storage Kg/Day 5,000

Customs clearance and registration of vehicles Each 300

Base Period Total

This estimated amount is based on total estimated Government requirements. This means that if more than one award is made, the estimated amount of work awarded under task order(s) to any single contractor will be less than the amount shown.

B.5.12 OPTION YEAR 1 PRICES

Option Term: Twelve (12) Months

Unit of

Measure

Rate per

Unit

Estimated

Quantity

Total

Estimated

Amount

U.S. Embassy Baghdad S-IZ100-11-R-0012

Unit of

Measure

Rate per

Unit

Estimated

Quantity

Total

Estimated

Amount

1 Packing of effects 100kg 100

2 Unpacking of effects 100kg 100

Incoming/Outgoing shipment customs clearance

Per shipment 1,000

Transportation of effects – 1 ton truck Km 15,000

Transportation of effects – 5 ton truck Km 5,000

Transportation of effects – 10 ton truck Km 10,000

7 Transportation on 40’ flat bed truck Km 10,000

8 Storage Kg/Day 5,000

Customs clearance and registration of vehicles Each 500

Option Year 1 Total

This estimated amount is based on total estimated Government requirements. This means that if more than one award is made, the estimated amount of work awarded under task order(s) to any single contractor will be less than the amount shown.

B.5.1.3 CONTRACT GRAND TOTAL

Base Period Total

Option Period 1 Total

CONTRACT GRAND TOTAL

(Base Period Total + Option Period 1 Total)

The Government will not consider any claim for any additional compensation unless it has been authorized by the Government in writing in advance. The Government shall not be responsible for any work performed that is not specifically provided for under this contract or authorized by the Government in writing in advance.

U.S. Embassy Baghdad S-IZ100-11-R-0012

SECTION C - DESCRIPTION/SPECIFICATIONS/WORK STATEMENT

C.1 PERFORMANCE WORK STATEMENT - SHIPPING/PACKING SERVICES

C.1 Work Requirements

C.1.1 General. The contractor shall provide shipping services for the U.S. Embassy Baghdad as described. This consists of packing, freight handling, forwarding, cargo storage, customs clearance, registration of vehicles and other related services that apply to shipments originating from, consigned to, routed through, and/or moved within the geographic area(s) of Iraq, Jordan and Kuwait.

The contractor shall furnish all managerial, administrative, direct labor personnel, materials and transportation that are necessary to accomplish all work as required by this contract. Contractor employees shall be on site only for performance of contractual duties and not for other business purposes. Performance requirements for required work are described below.

C.1.2 Personnel. The contractor shall provide a qualified work force capable of providing the services specified in this contract.

C.2 Definitions.

"Article" means one item, piece, or package and contents thereof received by the contractor as listed on the inventory. It can be professional books, papers and equipment, privately owned vehicles, or general effects included in a shipment.

"Calendar Day" means the twenty-four hour period from midnight to midnight. Saturdays, Sundays and all holidays are considered calendar days.

"Cargo" means any items consigned to the contractor under this contract for inbound or outbound shipment, whether consisting of effects or of U.S. Government owned materials.

"Client" means all United States mission personnel for whom the required services are to be rendered.

"COR" means the Contracting Officer's Representative, appointed in accordance with Section G of this contract.

"Cube" means the cubic measure of space occupied by a given article after it has been packaged for shipment.

"Effects" means those items that are the property of the U.S. Government, and are therefore to be packed and transported at U.S. Government expense. This includes office and household furniture, equipment, appliances, supplies and consumables that, because of volume and weight, are shipped via surface freight.

(Note: See the clause in Section 1, Attachment 2, and paragraph 5 entitled "Prohibited Items" for a listing of items which are not to be packed or transported at U.S. Government expense).

"Estimator" means the contractor employee who has the responsibility to evaluate and provide calculations of the price of packing work to be undertaken. This employee shall provide all calculations in writing.

"Government" means the Government of the United States of America unless specifically stated otherwise.

"Gross Weight" means the weight of the packed shipping container, including the articles packed therein and all materials used for wrapping, cushioning, banding, waterproofing, packaging, blocking and bracing the container.

U.S. Embassy Baghdad S-IZ100-11-R-0012

"Household Effects" means those items that are the personal property of post officials, and are therefore to be packed and transported at U.S. Government expense. This includes furniture, personal effects and consumables that, because of volume and weight, are shipped via surface freight. (Note: See the clause in

Section D entitled "Prohibited Items" for a listing of items which are not to be packed or transported at U.S.

Government expense).

"Inventory" means a contractor-prepared list originated at the time the goods are packed. Each inventory is to be reviewed and signed by the client then turned over to the Contracting Officer's

Representative.

"Lift Van" means a wooden storage crate.

―Modular Containers‖ – lift vans that are reduced in size to accommodate a particular shipment.

"Net Weight" means the gross weight of a shipment less its tare weight.

"Ordering Officer" means the Contracting Officer of the U.S. Post.

"Packing" means the activities required to wrap and protect an article, properly place the article in appropriate carton or box, and stow the article and its carton or box in a lift van of sufficient size and constructed in accordance with post specifications; includes obtaining customs clearances and required documentation for shipment, (such as, via surface or air as appropriate).

"Packaging" means application or use of protective measures, including appropriate protective wrappings, cushioning and interior containers.

"Professional books, papers, and equipment" means reference material, instruments, tools, and equipment peculiar to technicians, mechanics and members of the professions and special skill areas;

specialized, job-related clothing not considered to be normal or usual clothing; communication equipment used by members in association with their particular specialty; and military and individually owned or specifically issued field clothing and equipment.

"Services" means the services performed, workmanship, and material furnished or utilized in the performance of the services.

"Storage Pack" means the final result of wrapping and protecting of articles, and then properly placing these articles in appropriate cartons and boxes, and then storing these articles/cartons in storage pallet boxes as loose pack storage.

"Tare Weight" means the weight of an empty shipping container, excluding all materials used for wrapping, cushioning, banding, waterproofing, packaging, blocking and bracing articles within the exterior container.

C.3 GENERAL REQUIREMENTS.

Packing of Effects or Government-owned materials for transportation is a highly specialized function. The measure of performance shall be the condition of packed articles upon arrival at their destination. The contractor must appreciate the importance of family possessions and U.S. Government property and always take the greatest care in handling and packing such articles. No claim for any additional compensation shall be considered unless it has been authorized by the Government in writing in advance. The Government shall not be responsible for any work performed that is not specifically provided for under the terms of this contract or authorized by the Government in writing in advance.

C.4 PACKING SPECIFICATIONS AND RESPONSIBILITIES.

Labor employed to perform services under this contract shall be experienced and competent in the performance of such services. Those employees who perform services at the client's office or residence shall be neat and in uniform identifying them as employees of the contractor.

U.S. Embassy Baghdad S-IZ100-11-R-0012

C.4.1 Packing Services.

C.4.1.1 The contractor agrees to provide complete services for surveying, packing, crating, weighing, and marking of effects and official Government shipments of commodities including, but not limited to, office and residential furniture, vehicles, and equipment and supplies for shipment within and from Iraq, Jordan and Kuwait. Such services will be performed on goods located primarily within the Baghdad

International Zone, but also in other areas of Iraq, Jordan and Kuwait as requested.

C.4.1.2 . The contractor shall provide all necessary packing and crating material required by this specification and standard industry practice for the services under this contract.

C.4.1.3. At the request of the Contracting Officer's Representative (COR), the contractor shall survey the goods to be packed and furnish the Government with a written estimate of the weight and required number of lift vans or other containers in which to pack the goods to be shipped. The contractor shall transport packing materials and vans to the designated location ready to perform the services required on the date and at the same time specified by the COR. The Government shall notify the contractor 48 hours in advance unless otherwise mutually agreed. Any services performed outside of normal business hours as may be agreed upon between the parties to this contract shall be for the mutual convenience of the contracting parties and shall create no liability on the part of the Government for overtime or premium pay charges.

C.4.1.4. The contractor shall provide export packing and related services following the best commercial practices to insure a shipment of the least tare weight and smallest cubic measurement that is compatible with assurance of transportation to destinations without damage or pilferage to containers or contents. Export packing shall include, but shall not be limited to, the following:

Padding, dunnage and packing into cases, barrels or crates of all fragile items.

Wrapping in waterproof paper and padding all items of furniture, television sets and other valuable equipment. The Contractor shall crate this item. The Contractor shall place these items in the lift vans so as to prevent damage or shifting while in transit.

Padding securely all mirrors and framed pictures, marble tops, etc., in crates made to the proper size of good packing grade dry lumber with least tare weight.

All rugs and carpets shall be mothproofed, and crated or wrapped without folding.

Packing clothing items, linens, bedding, lampshades and similar items in containers lined with tissue paper, carefully, to prevent excessive wrinkling or folding.

Freezers or refrigerators shall be dry inside and the Contractor shall pad and secure all removable shelving and interior parts to prevent breakage or damage.

Applying tightly and securely adequate steel banding to all wooden cases and containers and to the outside of other appropriate containers that may be used for shipments.

C.4.2 INVENTORY SYSTEM.

U.S. Embassy Baghdad S-IZ100-11-R-0012

In conjunction with the client or his/her agent, the contractor shall prepare six copies of an Inventory

List of all articles packed, bearing the signature of the client or his/her agent together with the signature of the contractor, both certifying to the correctness of the inventory. The contractor shall ensure diligence in recording any unusual condition of the goods being packed by the contractor. The inventory shall list each article. Words such as "EFFECTS" or other general descriptive terms such as marred, scratched, soiled, worn, torn, gouged, and the like shall be avoided unless they are supplemented with a statement describing the degree and location of the exception. Care in the preparation of the initial inventory will assist in protecting the client of the property and the contractor in the event of loss and/or damage. Inventory Lists shall specify the name of the client of the goods, the date of shipment and the name of the contractor, and contain on the form an explanation of the condition symbols and location symbols. The original of the Inventory List will be retained by the contractor; one copy shall be given to the client or the client's agent; and the remaining copies shall be forwarded to the COR.

C.5 FREIGHT HANDLING.

C.5.1 The contractor shall act on behalf of the Government on any selected incoming and outgoing

Government cargo that may be assigned to the contractor under this contract, including the effecting of necessary transport of Government cargo within Iraq, Jordan and Kuwait. The contractor accepts full responsibility for any and all losses and/or damage, from the time such cargo is received into the hands of the contractor until it is released into the custody of the Government as evidenced by a signed receipt. The contractor further agrees that in any instance involving loss or damage to the Government cargo, where the contractor fails to exercise reasonable diligence, the contractor shall assume full responsibility for such losses or damage including payment of claims for such losses or damage.

C.5.2 The Contractor shall transport all incoming Government cargo handled under the contract from commercial facilities at Baghdad International Airport, Erbil and Basra metropolitan areas and the ports of

Umm Qasr, Safwan, Shuwaikh, Treebil, but also other areas of Iraq, Jordan and Kuwait as requested, to the final destination in Iraq as directed, including off-loading from the contractor's vehicle, as specified by the COR unless otherwise directed by the COR in writing to the contractor.

C.5.3 The Contractor shall pick up Effects for shipping from the U.S. Government in Baghdad or elsewhere in Iraq, Jordan and Kuwait in time to insure delivery to Baghdad or other U.S. Government facilities within Iraq within 48 hours of the request for pickup. The Contractor shall not place cargo in any warehouse at

Government expense without prior approval of the COR.

C.6 CONTRACTOR RESPONSIBILITIES.

C.6.1 The contractor is responsible for strict adherence to all instructions and quality requirements stated in this contract and shall provide the appropriate management effort to ensure that all services are performed.

Each packing or unpacking team shall have a team leader to supervise the workforce and serve as a liaison with the COR. This designated person shall have supervision as his/her function during the time the Contractor is in the client's facility or residence and when Effects or other cargo is being loaded into lift vans or other shipping containers.

C.6.2 Work Skills and Experience. The contractor shall ensure that all personnel assigned to this contract possess the skills and experience necessary for accomplishing their individual tasks.

U.S. Embassy Baghdad S-IZ100-11-R-0012

C.6.3 English Language Qualifications. Each Team Leader must possess sufficient ability in reading, writing, speaking and understanding the English language to carry out the duties prescribed herein for the position. The remaining staff must be able to follow simple instructions in English, and must be able to completely understand the instructions of the Team Leader.

C.6.4 The contractor's employees shall not at any time:

(a) Smoke in the client's facility or residence;

(b) Arrive at the facility or residence under the influence of drugs or alcohol, or even with alcohol on the breath;

(c) Drink alcoholic beverages on the job, even if offered;

(d) Use the client's bathroom or towels without permission;

(e) Engage in prolonged discussion or argument regarding the job;

(f) Perform any work for the client not specified in this contract; or

(g) Request or accept any articles or currency as a gratuity from the client for work performed under this contract.

C.7 SCHEDULING AND PLANNING SHIPMENT PICKUPS.

C.7.1 SCHEDULING AND PLANNING SHIPMENT PICKUPS. The COR receives requests from clients for Effects packing, and will coordinate the scheduling of shipments with the contractor. The COR will give the Contractor a completed "Request for Shipment" form which is the notification of scheduling and authority to proceed if "confirmed" is indicated. This form will not be given to the Contractor unless a task order has already been issued by the Contracting Officer. If "tentative" is checked, the contractor shall contact the COR for information/instructions.

C.7.2 PRE-SHIPMENT SURVEY.

Before the Effects have been packed, the contractor shall make an on-site pre-shipment survey of the items to be shipped and/or stored to determine the approximate net weight of each category. The survey shall be conducted by an approved Estimator. The survey must list the major items of equipment, furniture, appliances which are to be included in the shipment and/or storage lot. It must also state the number of cartons and crates necessary to properly protect the loose and fragile items. The Contractor shall give a copy of each survey, signed and dated by the estimator, indicating total estimated net weight of both the export shipment and storage lot to the client within 2 days upon completion of the pre-shipment survey. A pre-shipment survey which deviates more than ten percent, either high or low, in either the export or storage estimates, will be documented by the COR in the contractor's performance file. A pre-shipment survey will not normally be required for shipments other than Effects shipments.

C.8 DURATION OF PACKING.

The contractor shall perform all packing and/or pickup of Effects on the date beginning and at the time agreed upon between the contractor and the client or his/her agent. The client shall be any person the COR specifies as the client in the "Request for Shipment" form authorizing service. All services performed shall be performed on normal workdays between the hours of 0800 and 1700. Services may only be performed at the facilities on normal workdays, or other than normal workdays with the mutual agreement of the parties. This agreement

U.S. Embassy Baghdad S-IZ100-11-R-0012 shall create no liability on the part of the Government for overtime or premium pay or other charges to be paid to the Contractor’s employees. If the packing and/or pickup crews will arrive more than two hours later than the scheduled time agreed upon, the contractor shall notify both the client and the COR in advance.

Authorization for any changes in date and time must be authorized by the COR.

C.9 TARE WEIGHT LIMITATION.

Tithe tare weight shall not exceed 45% of the net weight of the articles packed. If it appears that the 45% limitation will be exceeded, the contractor shall obtain advance approval of the COR before proceeding with the packing. The tare weight and cube of each shipment shall be the minimum that will afford adequate protection to the items being packed. Contractor shall weigh containers before packing in order to calculate net weight.

C.10. SHIPPING WEIGHT.

The contractor will be advised in writing by the COR as to the maximum weight allowance to be shipped and/or stored. The contractor shall not exceed these weights without the COR's consent. If the shipment portion exceeds the maximum authorized weight, the COR must be informed. The contractor shall remove items specified by the COR at no additional cost to the Government or employee. If a shipment is forwarded which exceeds the maximum weight designated in writing by the COR, the contractor shall be responsible for all costs on that portion of the shipment which exceeds the maximum weight designated.

C.11 RECORD KEEPING REQUIREMENTS.

C.11.1 Inventory Lists. The contractor shall prepare a complete, accurate and legible Inventory List as the articles are packed. The client will review and sign the list. The original will be retained by the contractor;

one copy shall be given to the client or the client's agent; and the remaining copies shall be forwarded to the

COR immediately after the packing is completed. All exceptions as to the condition of goods listed on the

Inventory List must be brought to the client’s attention before goods are removed from the government premises. The Inventory List must be signed by the client and the contractor's Team Leader, both certifying to the correctness of the Inventory List.

The Inventory List shall show the number and contents of each carton, listed by the correct name in English

AND Arabic; the date of shipment; lot number; name of contractor; container (lift van); and, an explanation of the condition symbols used. The Contractor shall give a copy of the Inventory List to the client. Care in the preparation of the initial inventory will assist in protecting the owner of the property and the contractor in the event of loss and/or damage. When there are two or more shipments, each shipment shall have a separate inventory and lot number. Copies of all Inventory Lists shall be provided to the COR by the contractor.

C.11.1.2 The Inventory List shall also indicate by number which cartons are loaded into the respective shipping containers/lift vans.

C.11.1.3 The client's name shall appear on each sheet of the Inventory List, and the last sheet must also indicate the total number of boxes, total number of shipping crates (lift vans), net, tare and gross weights, with measurements and total cubic measure.

C.11.1.4 Art Objects. The packer shall list art objects by their specific names, such as, drum, picture, mask, etc. The Inventory List shall include the type of material (malachite, wood, metal, etc.) and whether the item is of Iraqi origin.

U.S. Embassy Baghdad S-IZ100-11-R-0012

C.12 RESERVED.

C.13 STORAGE AREA REQUIREMENTS.

C.13.1 All temporary or permanent storage provided, either for unpacked or packed Effects shall be inside storage buildings and areas that are acceptable to and approved by the COR.

C.13.2 In areas assigned for preparation and storage of effects the Contractor shall prevent pilferage or damage by sunlight, water, or fire. Effects shall be stored in areas that are dry, well ventilated, climate controlled, clean, and free from dust, insects and rodents, have adequate fire protection, and are accessible for routine inspection.

C.13.3 The Contractor shall keep aisles, driveways, and entrances free of storage and equipment not being currently handled or operated.

C.13.4 The Contractor shall remove waste or refuse from storage areas or kept in metal containers with tight-fitting metal lids.

C.13.5 Effects shall be stored on skids, dunnage, pallet bases, elevated platforms, or similar storage aids, maintaining a minimum of two inches of clearance from the floor to the bottom-most portion of the stored goods. The Contractor shall not store property in contact with exterior or interior walls.

C.14 REQUIREMENTS FOR STORAGE METHODS.

C.14.1 The Contractor shall place Effects into temporary or permanent storage inside a warehouse on the day of receipt or, in the event of inclement weather, immediately upon receipt.

C.14.2 All loose-packed storage of Effects shall be of the enclosed lift van type. The Contractor shall obtain the COR’s approval for any exceptions. Lift vans shall have sound walls and tops and shall be fully enclosed to prevent the entry of dust and other contaminants. The Contractor shall identify all pallet boxes and other boxes and storage containers by affixing to the front of each lift van or container a sign at least 24 centimeters by 15 centimeters in size, type set on poster board material, not hand printed, with the following legend:

U.S. Embassy Bagdhad

(Shipper's last name)

(lot number)

All letters on each sign described above shall be at least 5 centimeters in height.

C.14.4 The Contractor shall replace moth repellents upholstered articles at least every six months.

C.14.5 The Contractor shall store rugs in fully enclosed rug tubes or rug cartons in rug racks. No more than two rugs are to be stored in each tube or carton. The Contractor shall replenish moth repellents at least every six months.

U.S. Embassy Baghdad S-IZ100-11-R-0012

C.14.6 The Contractor shall establish and maintain a locator system to enable prompt identification and removal of effects in storage.

C.14.7 The Contractor shall store upholstered and overstuffed furniture in special enclosed lift van containers apart from other effects. Upholstered rooms must be fully enclosed areas containing only articles of furniture in loose-pack storage. Walls must have sturdy framing and be covered with a solid sheathing material such as masonite, cellotex, or plywood of a minimum thickness of one-quarter inch Sheathing shall be free of holes and tightly joined to prevent the entry of dust and contaminants. Entry doors into such upholstered storage rooms must be kept closed at all times except during periods of actual placement into and/or removal of furniture. Any other type of upholstered storage must be specifically approved by the COR before use.

C.15 WAREHOUSE RECEIPT.

C.15.1 Upon receipt of effects, the contractor shall prepare a Non-Negotiable Warehouse Receipt. The terms shall be subject to approval by the COR, indicating the American post or other Government Agency as the depositor. If the Warehouse Receipt contains provisions that differ from items in this contract, or that are not contained in this contract, these provisions in the Warehouse Receipt shall have no effect against the United

States Government unless the United States Government specifically, in writing, approved each provision at the time the receipt was drafted.

C.15.2 The Warehouse Receipt shall also indicate the name of the owner of the goods, the number of the authorization, the net weight of the storage lot, the number of items deposited, the kind of items and the condition in which they are received. The Contractor shall mail the original of the Warehouse Receipt to the

COR within twenty-five calendar days of the pickup of the storage at the Government facility. If access and segregation and/or partial removal is performed, the Contractor shall prepare a new Non-Negotiable Warehouse

Receipt and submit it as directed above.

C.16 WAREHOUSE FACILITIES.

C.16.1 Warehouse Facilities must be approved by the COR and meet the following criteria:

(a) Storage buildings shall be constructed, with masonry walls and floors, watertight roofs, have climate control equipment and be maintained in good condition. The building shall be kept dry, clean, well ventilated, free of dampness, free of moths, rats, mice, and insets, and in orderly condition at all times.

(b) Each building used for storage under this contract shall have as the minimum standard for qualification either:

(1) an acceptable automatic fire detection and reporting system, or an acceptable automatic sprinkler system; or

(2) a fire prevention and control plan, posted and maintained in each building; and necessary fire extinguishers and/or approved fire-fighting apparatus available and in good working order at all times.

In addition, each storage facility must be protected by an adequate water supply for fire fighting and a fire department that is responsive twenty-four hours per day. Statements from the cognizant fire insurance rating organization shall be used by the Government as a definitive basis for determining the sufficiency or adequacy of a fire-fighting water supply and the responsiveness of a fire department to protect a facility.

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(c) The Contractor shall insure that all installed fire protective systems shall be accredited by the cognizant fire insurance rating organization for insurance rate credit.

C.17 NOTIFICATION OF COMPLETION OF SERVICES.

C.17.1 As soon as the required services for outgoing cargo shipments are completed, the contractor shall notify the COR and provide the following information:

a. For Effects: Name and Agency of the section requesting the shipment.

b. Government Agency Packing Authorization Number

c. Ultimate destination of shipment

d. Date of pickup, number of pieces and gross weight of shipment.

e. Bill of Lading or Airbill number assigned to the shipment if applicable.

C.17.1.1 RESERVED

C.17.2 RESERVED

C.18 REQUIREMENTS FOR THE DELIVERY AND UNPACKING OF EFFECTS AND GENERAL

CARGO.

C.18.1 Receipt of Effects. It shall be the responsibility of the contractor to notify the COR immediately if any shipment is received in damaged condition and make notation of any visible loss or damage on the reverse side of the Government Bill of Lading and/or on carrier's delivery receipt. Loose-packed effects shall be properly inventoried on receipt and immediately placed in proper palletized storage. If it is necessary to unload a steamship container and place the effects into loose-pack storage prior to delivery, an Inventory List shall be prepared and signed by the contractor when the effects are removed from the container and placed into storage.

C.18.2 Delivery of Effects to a U.S. Government Facility.

C.18.2.1 The placing of Effects in the client's facility, as specified, shall include, but not be limited to, the laying of pads and rugs; placing of items of furniture within rooms; The contractor is not required to move furniture within the facility after the first placing of furniture.

C.18.2.2 The contractor shall inquire of the client at the time arrangements are made for delivery, if the shipment includes large items such as pianos, freezers, refrigerators, etc. The contractor shall have piano boards and other necessary tools and equipment on hand to open containers and safely move these items.

C.18.2.3 The contractor shall unpack the Effects and remove all debris the same day the effects are delivered, or by the close of the next working day; unless the client requests removal of debris at a later date.

C.18.2.4 Reserved.

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C.18.2.5 The contractor shall use a tarpaulin or other suitable floor covering to protect floors while work is in progress.

C.18.3 Obtaining Delivery Receipt.

C.18.3.1 The contractor shall be required to obtain a delivery receipt in duplicate signed by the client or his/her authorized agent upon completion of the delivery and/or the unpacking and placing of the

Effects in the facility. The original of this receipt shall be retained by the contractor and the remaining copy shall be submitted with the contractor's invoice for payment.

C.18.3.2 It shall be the responsibility of the contractor to prepare a separate Inventory List, signed by the client or his/her agent, listing all articles lost or damaged and describing such loss or damage.

This Inventory List shall be submitted to the COR within seven calendar days after delivery of the goods.

C.18.4 Removal of Debris and Return of Containers. The contractor shall, upon completion of delivery and unpacking services, remove all trash dunnage, and debris from all shipping vans and containers. The contractor shall promptly deliver all empty steel vans, and other special-type containers, to the carrier or its authorized local agent. Steamship containers shall be released, immediately after unloading, to the local agent of the delivering carrier. The contractor shall deliver containers owned by the Department of State to a local warehouse or depository as designated by the COR. All other vans and containers, after completion of service, shall become the property and responsibility of the contractor.

C.19 VEHICLES. The contractor shall provide all vehicles necessary for the performance of this contract.

All vehicles shall be kept in safe operating condition at all times with a valid safety inspection sticker attached if required by local law. The contractor shall provide all fuel and lubricants for the vehicles.

C.19.1 Vehicle Size. The contractor shall provide the necessary vehicles of appropriate size (1 tons or more) for local transportation of Effects.

C.19.2 Condition of Vehicles. The contractor shall maintain its vehicles in the proper mechanical condition to assure their full availability when needed, and to assure that shipments are reliably and safely transported from the residence to the appropriate staging area.

C.19.3 Non-availability of Vehicles. Should the contractor encounter mechanical difficulties that would otherwise prevent the scheduled completion of a scheduled pick-up, the contractor shall immediately obtain a suitable substitute vehicle at no additional cost to the Government. Non-availability of suitable vehicles shall not constitute acceptable justification for late pickup or delivery, or for additional costs to the Government.

C.20 COMPUTATION OF WEIGHT.

C.20.1 Gross Weight (See C.2) is calculated by adding the Net Weight (See C.2) of the contents to the weight of the shipping container and any bracing material used to secure articles in the container.

C.20.2 The contractor shall designate and the COR shall approve a scale to be used for determination of shipment weights. Subject scale must be officially certified by the cognizant Iraqi authority as accurate and must continually display documentation in testimony thereof. All official certificates of accuracy must be periodically updated and recertified to ensure there is no lapse of certification.

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C.20.3 The COR or an appointed representative may be present at the scale site when any shipment weight is taken to witness the accuracy of the reading.

C.20.4 The contractor shall submit to the COR with each invoice a weight certificate, signed by the

Government employees for whom services were rendered, and the name of any Government employee who witnessed the weight reading.

C.20.5 When the Net Weight of a shipment has not been determined by actual measurement before shipment occurs, for payment purposes the Net Weight shall be defined as two thirds of the Gross Weight of the shipment. With the invoice for each shipment, the contractor shall submit a written justification describing why the shipment could not be weighed before it was shipped.

C.21 CUSTOMS CLEARANCE OF EFFECTS

The contractor shall obtain customs clearances as per the acquired Levy Exemption Waiver (LEW) which will be furnished by the Embassy, noting the fact that all shipments consigned to the U.S. Embassy are exempt from taxes and customs duty. The contractor shall obtain when required, all approvals from the Iraqi government to include the LEW, expedite and follow-up on the progress of the LEW to include Ministry of Foreign Affairs

(MFA), Ministry of Finance (MOF) , Ministry of the Interior (MOI) as needed. Services shall include customs clearance at Umm Qasr, Safwan, Shuwaikh, Treebil, but also other areas of Iraq, Jordan and Kuwait as requested.

US Embassy will provide Diplomatic Notes for each shipment one month prior to the shipment’s arrival. When provided to the contractor he will be responsible for processing the documents through the various ministries and completing the clearance process prior to the arrival of the incoming shipments.

The Contractor shall be responsible for all storage fees and trucks demurrage; the U.S. Embassy shall not be responsible and, shall not be billed for any storage fees/ trucks demurrage if incurred.

C.22. CUSTOMS CLEARANCE AND REGISTRATION OF VEHICLES

The Contractor must be thoroughly familiar with the Government of Iraq (GOI) clearance process for clearing and registering (tagging) vehicles for Diplomatic Missions. The contractor shall obtain the required documents and approvals from the GOI include (Levy Exemption Waiver (LEW), expedite and follow-up on the progress of the LEW to include the Ministry of Foreign Affairs (MFA), Ministry of Finance (MOF) and the Ministry of the Interior (MOI) as needed. The Contractor shall expedite/clear the vehicles, collecting tags and registration from the MFA, and the contractor shall provide to the U.S. Embassy the diplomatic and security tags for the vehicles. This process shall be completed within three weeks of receipt of the Diplomatic Note.

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SECTION D - PACKAGING AND MARKING

D.1 CONTAINER SPECIFICATIONS

(a) Containers to be used for export shipments of effects under this contract must be soundly constructed of waterproof plywood, lined with a waterproof barrier, and reinforced with an inside framework.

Wooden containers must be heat treated or fumigated based on the requirements of the destination country. Full consideration should be given to eliminating damage to the effects from exposure to inclement weather, salt water, salt atmosphere, and possible violent external forces incident to ocean and/or inland transportation and rough handling, so as to insure safe and undamaged arrival of the effects at the destination. The top of the container shall have a metal roofing for shipments transiting areas of heavy rain or snowfall. Caulking compound must be used when wooden container panels are assembled to insure watertight joints. See Section

J, Exhibit A - CONTAINER SPECIFICATIONS.

(b) When container shipping services are available, the containers shall be shipped and stowed inside the ship's containers; therefore, the containers shall be of the cubic measurements designed to take maximum advantage of the inside measurements of the ship's containers.

(c) The contractor shall adhere to the procedures in C.4.1.

(d) The containers built to the referenced Exhibit A dimensions shall be called "modular effects containers". All export shipments of effects under this contract shall be made using the modular containers.

(1) The modular containers built and/or used under this contract are the sole property of the

Government, and shall be handled with such care as shall permit subsequent reuse with minimum repair or refurnishing.

(2) When the Government specifies use of a used modular container in export shipment of

Effects under this contract, the contractor shall offer in its invoice an equitable discount from the applicable contract rate. The amount of such discount will vary according to the extent of repair needed, or other conditions of the used containers, and shall be determined on an individual case basis upon mutual appraisal by the contractor and the COR.

D.2 STANDARDS FOR PACKING EFFECTS

Effects should be packed in a manner requiring the least cubic measurement, producing packages that will withstand normal movement without damage to crates, lift vans, cartons, or contents and at a minimum of weight. Further, the number and weight of boxes, crates or lift vans shall not be greater than necessary to accomplish efficient movement.

D.3 WRAPPING AND PACKING

All articles subject to breakage, denting, scratching, marring, soiling, chafing, or damage shall be wrapped at the specified pickup site, using wrapping material to prevent such damage. This should be accomplished according to the following guidelines:

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(a) Establish a work area in a room with easy access to the majority of the items to be packed.

(b) Floors of residences shall be covered by drop cloths or canvas to protect the surface while work is in progress.

(c) Keep packing materials together; do not allow them to become scattered throughout the house.

(d) All packing materials, boxes, and containers must be dry, clean, in sound condition, free of substances that might damage the contents, and of sufficient strength to protect the contents.

(e) New cartons shall be used for packaging box springs, mattresses, linens, bedding and clothing.

(f) Chinaware, mattresses, box springs, clothing, kitchenware, small electrical appliances, books and similar items shall be packed and sealed at residence.

(g) Disassemble large or bulky items if this can be done without damage to the item. Nuts, bolts, screws, or other hardware shall be securely wrapped in plastic or paper, and clearly marked. This packet should be securely attached to the articles from which removed, but not in a manner that could damage the article.

(h) Legs or other articles removed from furniture shall be properly wrapped, bundled together, identified (such as "dining room table legs, 6 each") and listed separately on the Inventory List, indicating the items on the Inventory List to which they belong.

(i) Make a note of the articles requiring special handling and assure that these items are packed and handled and containers marked, accordingly.

(j) Before leaving the premises, check with the client to make sure all desired packing has been completed. If packing is completed, clean up and remove all debris from the area.

D.4 PROHIBITED ACTIONS

Contractor employees shall not:

(a) Attempt to disassemble, assemble, or repair electrical appliances or mechanical items;

(b) Disconnect or connect any gas appliances;

(c) Touch lampshade coverings or other items that could suffer stains;

(d) Pack irons, kitchenware or other heavy pieces in barrels containing china, glassware or other breakable items;

(e) Place pictures or mirrors between layers of bedding or linen;

(f) Pack heavy articles on top of shoes;

(g) Wrap books, lampshades, linens or other light-colored items in newspaper, as the newsprint will rub off and stain;

(h) Pack cleaning compounds, soap, furniture polish or medicine in the same carton with groceries;

(i) Place any other items in cartons with lampshades or load any boxes beyond their capacity.

D.5 PROHIBITED ITEMS

Contractors SHALL NOT pack:

(a) Live animals, birds, or plants;

(b) Trailers, with or without other property;

(c) Boats or component parts, including outboard motors;

(d) Aircraft;

(e) Alcoholic beverages, if the shipment is to the United States;

(f) Groceries and provisions, other than those for consumption by client and immediate family;

(g) Coins, currency, valuable papers, or jewelry, as the client must retain custody of these articles; or

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(h) Dangerous items such as loaded firearms, ammunition, explosives, flashbulbs, matches, flammables, acids, paints, or aerosol containers.

D.6 SPECIAL HANDLING INSTRUCTIONS

Certain items that are to be packed as part of Effects shall be afforded special handling by the packers as follows:

(a) Professional Books, Papers and Equipment. Packing shall be in the same manner as other articles, but such items shall be packed, weighed, marked, numbered and listed separately on the Inventory List.

The client will identify such items and set them apart from the rest of the Effects.

(b) Articles of extraordinary value. Packing shall be performed only in the presence of the client or his/her agent. For official packing of U.S. Government articles of extraordinary value, specific instructions shall be provided to the contractor in each case by the COR.

(c) Art Objects and Artifacts. The packer is to note the ratio of artwork to Effects among the client's effects, and if the ratio appears excessive, the contractor shall notify…