Preliminary results~3.pdf

This preliminary results document relates to an Intermediate Procurement (RFP S-63500-00015407) issued by the State of Oregon Department of Fish and Wildlife for a helicopter aerial survey of Roosevelt elk in Jackson County. The procurement seeks a contractor to provide a Bell 206BIII helicopter or equivalent with minimum 340 horsepower, a licensed fuel truck with driver, and an experienced pilot to work alongside three ODFW biologists. The survey encompasses approximately 18 flight hours across six flights originating from Central Point, traversing terrain from sea level to 7,000 feet elevation including forested lands, open prairies, agricultural areas, and canyons. The project timeline extends from January 1, 2026, through March 31, 2026, with survey work to be completed before March 1, 2026. Key procurement dates include a question deadline of December 11, 2025, a proposal due date of December 18, 2025, at 2:00 PM Pacific Time, and an anticipated Notice of Award by January 8, 2026.

Evaluation criteria totaling 115 points are distributed across cost (15 points), references (15 points), general qualifications (30 points), service understanding (30 points), and pilot qualifications (25 points). Pilot requirements include a minimum of 1,000 total helicopter flight hours with 100 hours of low-elevation experience and FAA Part 135 compliance. Insurance requirements include Commercial General Liability Insurance of $2,000,000 per occurrence and $4,000,000 aggregate, Aircraft Liability Insurance of $2,000,000, and Workers' Compensation coverage. The project is partially funded by a U.S. Fish and Wildlife Service Wildlife Restoration Grant (Grant #F25AF01598-00). Compensation structure includes mobilization fees, helicopter and pilot hourly rates, fuel truck mileage, driver hourly rates, ferry flight hours, and per diem for up to two crew members. The contract includes liquidated damages provisions of $500 per day for equipment repairs or pilot replacements exceeding 48 hours. The State of Oregon emphasizes outreach to certified disadvantaged businesses and reserves the right to terminate the contract with 30 days' notice or immediately if funding becomes unavailable or legal changes prohibit the purchase.