Preferred Vendor RFI furniture procurement.pdf

RFI – Office and School Furniture PAGE 1

Lane Community College

Request for Information (RFI)

Potential Partners for Planned Equipment and Furniture Procurement

RFI-22-23/01

Issue Date: (06/16/23)

Closing Date: (07/17/23- 2 P.M Local Time)

Submittal Location: https://bidlocker.us/a/lanecc/BidLocker https://bidlocker.us/a/lanecc/BidLocker

RFI – Office and School Furniture PAGE 2

1. Information Request

Lane Community College is posting a long-term procurement opportunity for the supply of commercial furnishings including design assistance, delivery, and installation for the College’s campus locations located in Eugene, OR.

LCC is interested in acquiring information for establishing a preferred vendor partnership for furnishings in our classrooms, offices, and student access areas with durable, high-quality furniture that is comfortable, stylish, and enhances the students’ college experience. The College will consider both manufacturer’s direct and regional contract dealerships.

Lane Community College maintains more than 1.4 million square feet on 5 campuses. The College successfully passed a 121.5-million-dollar bond measure in May of 2020 in support of classroom improvements and general facilities upgrades. The College currently has multiple new facilities and significant building renovations in progress. The projects are to enhance the college’s training in Health

Professions, Industrial Trades, Science & Engineering, and General Education. These projects will vary considerably in size, complexity, and time of completion.

Interested vendors please provide the following information but not limited to:

1. Product offerings: Please provide a listing of product line offerings. Include a listing of appropriate website references to product offerings.

a. Systems Furniture

b. Seating

c. Classroom furnishings

d. Conference room & lounge furnishings

e. Workspace accessories

f. Specialized furnishings

i. Industrial benches, workstations, and seating

ii. Science laboratory student stations and seating

2. Support services: Describe the support services offered by your organization to assist the campus in product selection, layout, budgeting, and project management.

RFI – Office and School Furniture PAGE 3

3. Pricing Information: Please provide pricing for each item listed in your catalog or brochure.

Include any discounts or special offers currently available.

4. Delivery and Shipping: Please provide information on the typical delivery times for product types, including any shipping methods and costs that may apply. Do vendors offer “quick ship” product lines that can expedite the delivery of small orders? Have manufacturers made commitments to producing product lines and/or providing colors and fabrics to ensure the college can match furniture selections over the next five or more years?

5. Procurement Terms: Please provide information on your procurement process including payment terms, including any discounts available for early payment. Please list applicable purchasing agreements that the college might access as a government/higher education agency.

6. Added Value Services: Describe the vendor’s access to programs for sample or test furnishings or installation of demonstration classroom or office furnishings that can be put to use by the college to ensure suitability to campus needs, and overall durability.

7. Warranty and Returns Policy: Please provide information on your warranty and returns policy, including any guarantees or warranties that may apply.

8. Customer References: Please provide us with at least 3 of references from previous customers who have purchased similar furniture from your company

9. Provide a description of corporate sustainability along with diversity, equity, and inclusion goals and practices.

10. Diversity: Is your organization COBID certified? (Certification Office for Business Inclusion and

Diversity)

2. Conditions

This requested information is for the purchase of furniture falls under the PSC category 7110, NACIS category 423210 which refers to furniture merchant wholesales. Lane Community College purchasing policy is governed by ORS Public Contracting Code 279A.050 (Procurement Authority), 279A.055

(Personal Services Contracts), 279A.060 (Local Contract Review Boards), and 279A.070 (Rules). All references to PCC shall mean Public Contracting Code as defined in ORS 279A.010(1) (bb).

Please note that any response to this RFI does not constitute a binding offer, nor does it create any contractual obligations between your company and our organization. We reserve the right to terminate

RFI – Office and School Furniture PAGE 4 this process at any time, without notice, or to seek additional information from your company as needed.

Lane Community College, a Community College District created within the context of Oregon Revised

Statutes, is an Equal Opportunity Employer. Minority and women-owned businesses are encouraged to participate in this solicitation. The college is making a good faith effort to award a percentage of their contracts to diverse businesses. This requirement is intended to promote diversity and inclusion in public contracting, and to provide opportunities for small businesses to compete for government contracts.

In the context of our contracting, IGAs can be used to streamline the procurement process by allowing multiple agencies to work together to purchase goods or services. This can result in cost savings and other efficiencies, and can also provide opportunities for smaller agencies to benefit from the purchasing power of larger agencies. If your company is any awarded member of IGAs (such as E&I, NESPRO, OBI), you ae encouraged to add related information.

3. Information Submission and Contact

Please contact contractprocurement@lanecc.edu if you have any additional questions.

Interested firms may submit responses to this invitation by completing the requested documentation and submitting it to:

https://bidlocker.us/a/lanecc/BidLocker not later than July 17,2023

Thank you for your time and consideration. We look forward to receiving your response and hope that we can establish a long-lasting business relationship.

Laura T. Aung

Director, Contract and Procurement

Lane Community College, 400 E 30th Ave, Eugene, OR.

aungl@lanecc.edu mailto:contractprocurement@lanecc.edu