Precision Mass Comparators Schedule A SOW RFP 21-1148.docx

Michigan.gov/MiProcurement Schedule a – statement of work contract activities

Contractor must enter company name here.

Michigan.gov/MiProcurement Schedule a – statement of work contract activities Request for Proposal (RFP) No. 210000001148 Precision Mass Comparators

This schedule identifies the anticipated requirements of any Contract resulting from this RFP. The term “Contractor” in this document refers to a bidder responding to this RFP, as well as the Contractor who is awarded the contract. The term “bidder” is used to identify where specific responses to the RFP are required.

The Contractor must respond to each requirement or question and explain how it will fulfill each requirement. Attach any supplemental information and appropriately reference within your response.

IMPORTANT NOTE TO CONTRACTORS/BIDDERS: There are specific requirements for which acceptance must be simply acknowledged through a checkbox(es), and others that require further explanation. Click one checkbox and complete the entries as identified.

BACKGROUND

The E.C. Heffron Metrology lab needs to purchase four new balances to replace obsolete equipment in the precision mass lab. The balances to be replaced are Mettler Toledo PR10003, AT1005, AT106, and UMT5/6. Balances need to be compatible with the other Mettler Toledo balances used in the Metrology Laboratory so one software can be utilized.

REQUIREMENTS

1. General Requirements

1.1. Product Specifications

The Contractor must provide the following:

· Quantity: 1

· Maximum Capacity: Approx. 10.1 kg

· Readability: 1 mg

· Repeatability: 3.5 mg

· Weight Classes the balance is capable of calibrating: up to OIML E1,E2/ASTM Class 0,1

· New

· Balance communication software: must be able to interface with Mettler Toledo BalanceLink software to feed data into Excel spreadsheet

· Manufacturer brand, part number: Mettler Toledo XPR10003SC Bids on alternate brand or manufacturer lines will not be considered.

· Quantity: 1

· Maximum Capacity: Approx. 1,109 g

· Readability: 0.01 mg

· Repeatability: 0.02 mg

· Weight Classes the balance is capable of calibrating: up to OIML E1,E2/ASTM Class 0,1

· New

· Electronic Weighing Range: 0 g to 109 g

· Balance communication software: must be able to interface with Mettler Toledo BalanceLink software to feed data into Excel spreadsheet

· Manufacturer brand, part number: Mettler Toledo AX1005 Bids on alternate brand or manufacturer lines will not be considered.

· Quantity: 1

· Maximum Capacity: Approx. 111 g

· Readability: 0.001 mg

· Repeatability: 0.003 mg

· Weight Classes the balance is capable of calibrating: up to OIML E1,E2/ASTM Class 0,1

· New

· Electronic Weighing Range: 0 g to 11 g

· Balance communication software: must be able to interface with Mettler Toledo BalanceLink software to feed data into Excel spreadsheet

· Manufacturer brand, part number: Mettler Toledo AX106 Bids on alternate brand or manufacturer lines will not be considered.

· Quantity: 1

· Maximum Capacity: Approx. 6.1 g

· Readability: 0.0001 mg

· Repeatability: 0.00025 mg

· Weight Classes the balance is capable of calibrating: up to OIML E1,E2/ASTM Class 0,1

· New

· Electronic Weighing Range: 0 g to 6.1 g

· Balance communication software: must be able to interface with Mettler Toledo BalanceLink software to feed data into Excel spreadsheet

· Manufacturer brand, part number: Mettler Toledo XPR6U Bids on alternate brand or manufacturer lines will not be considered.

List all exception(s):

Bidder must describe how they comply with the above requirement(s):

1.2. Warranties

Describe any warranties included in the bid – add additional rows as needed. Explain the process for reporting warranty issues and how the Contractor will handle any repairs or replacements.

The State reserves the right to require additional warranties other than those identified by the Contractor in its response to this RFP.

Bidder must provide detailed information requested below:

Describe any warranties included in the bid (if none, write N/A):

Provide the length of the warranty:

Explain the process for reporting warranty issues:

Explain how any repairs or replacements are made, including timing, etc.:

If the warranty is provided through a third-party or manufacturer, the Contractor must confirm that the manufacturer’s warranty passes through to the State.

Provide the name, address, contact name, phone number and email address of the party responsible for the warranty:

1.3. Recall Requirements and Procedures

The Contractor must describe any recall procedures.

Bidder must provide detailed information as requested in the above requirement(s). If none, enter N/A.

1.4. Quality Assurance Program

Explain your Quality Assurance Program(s).

Bidder must provide detailed information as requested in the above requirement(s):

1.5. Incentives

Explain any special incentives or services including, but not limited to, return policies, trade-in programs, quantity discounts, etc.

Bidder must provide detailed information as requested in the above requirement(s). If none, enter N/A.

2. Service Requirements

2.1. Timeframes

All Contract Activities must be delivered within 30 business days from receipt of order. The receipt of order date is pursuant to the Notices section of the Standard Contract Terms.

List all exception(s):

Bidder must describe how they comply with the above requirement(s):

2.2. Delivery

Delivery will be expected within 30 calendar days upon date of order during business hours which are Monday – Friday from 8:00 a.m. to 4:00 p.m. Delivery will be made at the E.C. Heffron Metrology Lab, 940 Venture Lane, Williamston, MI 48895.

List all exception(s):

Bidder must describe how they comply with the above requirement(s):

2.3. Installation

Installation will be expected within 30 calendar days upon date of order. Installation will be considered complete when the technician installs and configures the balance and is ready to perform calibrations.

List all exception(s):

Bidder must describe how they comply with the above requirement(s):

2.4. Technical Support and Repairs

When providing technical support, the Call Center must resolve the caller’s issue. If the caller’s issue cannot be resolved, on-site service must be scheduled.

List all exception(s):

Bidder must describe how they comply with the above requirement(s):

2.5. Maintenance

The contractor must explain its maintenance and any maintenance services that are included in its proposal.

List all exception(s):

Bidder must describe how they comply with the above requirement(s):

2.6. Training

The Contractor must explain its training capabilities and any training that is included in its proposal.

List all exception(s):

The Contractor must explain training that is included in its proposal, as well as any additional training capabilities available and related costs, if any.

Bidder must provide detailed information as required above

3. Staffing

3.1. Contractor Representative

The Contractor must appoint a representative specifically assigned to State of Michigan accounts who will respond to State inquiries regarding the Contract Activities, answer questions related to ordering and delivery, etc. (the “Contractor Representative”).

List all exception(s):

3.2. Customer Service Toll-Free Number

The Contractor must specify its toll-free number for the State to make contact with the Contractor Representative.

List all exception(s):

The Bidder must specify its toll-free number for the State to make contact with the Contractor Representative.

Identify customer service availability for this proposal by hours and days of the week.

3.3. Technical Support, Repairs and Maintenance

The Contractor must specify its toll-free number for the State to make contact with the Contractor for technical support, repairs and maintenance.

List all exception(s):

Bidder must describe how they comply with the above requirement(s):

3.4. Disclosure of Subcontractors

If the Contractor intends to utilize subcontractors, the Contractor must disclose the following:

· The legal business name; address; telephone number; a description of subcontractor’s organization and the services it will provide; and information concerning subcontractor’s ability to provide the Contract Activities.

· The relationship of the subcontractor to the Contractor. Of the total bid, the price of the subcontractor’s work. Whether the Contractor has a previous working experience with the subcontractor. If yes, provide the details of that previous relationship.

· A complete description of the Contract Activities that will be performed or provided by the subcontractor.

Bidder must provide detailed information as requested in the requirement(s):

The legal business name, address, telephone number of the subcontractor(s):

A description of subcontractor’s organization and the services it will provide and information concerning subcontractor’s ability to provide the Contract Activities:

The relationship of the subcontractor to the Bidder:

Whether the Bidder has a previous working experience with the subcontractor.

If yes, provide the details of that previous relationship:

A complete description of the Contract Activities that will be performed or provided by the subcontractor:

Of the total bid, the price of the subcontractor’s work:

4. Pricing

4.1. Price Term

Pricing is firm for the entire length of the Contract.

List all exception(s):

5. Ordering

5.1. Authorizing Document

The appropriate authorizing document for the Contract will be a purchase order.

List all exception(s):

6. Delivery

6.1. Delivery Programs

The Contractor must explain in detail its delivery programs (e.g., standard delivery and quick-ship), including any limitations such as quantity.

The Contractor must explain the transportation method (e.g., UPS, FedEx, Contractor fleet, or other third-party carrier) it intends on utilizing in delivery of the Contract Activities.

Bidder must describe how they comply with the above requirement(s):

6.2. Packaging and Palletizing

Packaging must be optimized to permit the lowest freight rate. Shipments must be palletized whenever possible using manufacturer's standard 4-way shipping pallets.

List all exception(s):

Bidder must describe how they comply with the above requirement(s):

7. Acceptance

7.1. Acceptance, Inspection and Testing

The State will use the following criteria to determine acceptance of the Contract Activities:

The specified balance is delivered and installed as scheduled.

The balance is installed and functions as specified.

The balance communication software works properly and the balance feeds the correct values to the laboratory’s computers.

List all exception(s):

8. Invoice and Payment

8.1. Invoice Requirements

All invoices submitted to the State must include: (a) date; (b) purchase order; (c) quantity; (d) description of the Contract Activities; (e) unit price; (f) shipping cost (if any); and (g) total price.

List all exception(s):

8.2. Payment Methods

The State will make payment for Contract Activities by EFT.

List all exception(s):

Bidder must explain their process for accepting the PCard payment method. If an account needs to be created on your purchasing platform, please submit documentation that shows the steps for completing this process.

9. Licensing Agreement The Contractor must provide a copy of any applicable licensing agreement.

Bidder must provide a copy of any applicable licensing agreement either in this response box or identified here as an attachment to this RFP.

10. Additional Requirements

10.1. Environmental and Energy Efficiency Product Standards

The Contractor must identify any energy efficient, bio-based, or otherwise environmentally friendly products used in the products. Contractor must include any relevant third-party certification, including the verification of a United States Department of Agriculture certified bio-based product label. Contractor must describe how products that meet these requirements are identified or otherwise labelled.

List all exception(s): (Add rows as necessary.)

Bidder must provide detailed information as required above – either in this response box or identified here as an attachment to this RFP.

10.2. Hazardous Chemical Identification

In accordance with the federal Emergency Planning and Community Right-to-Know Act, 42 USC 11001, et seq., as amended, the Contractor must provide a Material Safety Data Sheet listing any hazardous chemicals as defined in 40 CFR §370.2, to be delivered. Each hazardous chemical must be properly identified, including any applicable identification number, such as a National Stock Number or Special Item Number.

The Contractor must identify any hazardous chemicals that will be provided under any resulting contract.

10.3. Mercury Content

Pursuant to MCL 18.1261d, mercury-free products must be procured when possible. The Contractor must explain if it intends to provide products containing mercury, the amount or concentration of mercury, and whether cost competitive alternatives exist. If a cost competitive alternative does exist, the Contractor must provide justification as to why the particular product is essential. All products containing mercury must be labeled as containing mercury.

10.4. Brominated Flame Retardants

The State prefers to purchase products that do not contain brominated flame retardants (BFRs) whenever possible. The Contractor must disclose whether the products contain BFRs. Contractor must describe how products that meet these requirements are identified or otherwise labelled.

List all exception(s): (Add rows as necessary.)

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