Prebid Conference Minutes - Glucose Monitors, System, and Support for Springfield Hospital Center.pdf

Glucose Monitors, System, and Support for Springfield Hospital Center Pre-Bid Conference Minutes

May 5, 2023 Good Morning, This is the Pre-Bid Conference for Solicitation # BPM037239 Contract # SHC-021023 regarding Springfield Hospital seeking the services of a contractor to provide glucose monitoring system, devices, and support.

The date is May 5, 2023. The time is 10:04 am.

My name is Sabrina Fields. I am the Director of the Procurement Office for Springfield Hospital Center. I am here to assist you with any questions you may have. We have gone through the attendance list; however, if you have not already provided your contact information in the chat, please do so. If there is a need to contact you as a result of this meeting, we will be able to do so easily.

These proceedings will be posted on eMaryland Marketplace Advantage along with answers to any questions we are not able to answer in today’s proceedings.

The Due Date for this Solicitation isMay 12, 2023 by 10:00 a.m. local time.

Invitation for Bid Process (IFB)

The Department intends to make a Single Award as a result of this solicitation. The Contract that results from this IFB shall be a fixed cost contract.

Bids for this solicitation are only being accepted online via eMaryland Marketplace Advantage at https://emma.maryland.gov/ no later thanMay 12, 2023 by 10:00 a.m. Bidders must be registered on eMaryland Marketplace Advantage.

If you have any problems with eMMA, please reach out to the Service Desk at emma.helpdesk@maryand.gov.

Be sure that you have completed and returned all required documents as requested in the IFB.

Please remember that after this Pre-Bid Conference, prospective vendors can have questions answered that may help them understand the IFB, etc. Just keep in mind that the answers to your questions, if they are significant in nature, will be shared with all who received a copy of the specs. Therefore, please allow sufficient time for this to occur.

If you have any questions about the solicitation, please direct them to:

Sabrina Fields, Director of Procurement, Springfield Hospital Center E:mail:

Sabrina.fields1@maryland.gov

Only answers received from the Procurement Officer are the official position of the State. If you receive information relating to this solicitation from any sources other than the Procurement Officer and you want it officially confirmed, contact the Procurement Officer, Sabrina Fields. The Procurement Officer may require that you submit the question in writing.

Any information which alters the specifications or the proposal submission instructions or which is likely to affect a vendor’s bid will be issued by the Procurement Officer as a written addendum to the solicitation to everyone who https://emma.maryland.gov/ mailto:emma.helpdesk@maryand.gov mailto:Sabrina.fields1@maryland.gov

Glucose Monitors, System, and Support for Springfield Hospital Center Pre-Bid Conference Minutes

May 5, 2023 received a copy of the solicitation.

Again, please remember that you are bidding only on the written specifications contained in the solicitation and any written addenda issued by the Procurement Officer and vendors are responsible for obtaining all necessary solicitation documents from eMaryland Marketplace Advantage.

This term of this contract shall be for a period of three (3) years with two (2) one (1)-year option periods..

Please review the Invitation for Bid along with the Other Attachments on eMaryland Marketplace Advantage.

Here with us we have Dr. Todor- Medical Director, Kim Cook- Medical Services Administrative Specialist, Kaelynn Appleby- Coordinator of Preventive Health and Infection Control, and Anita Galley- LPN Lab Services.

This project requires the contractor to provide Springfield Hospital Center with a glucose monitoring system and 23 coordinating handheld monitors, docking stations, carrying cases, and associated peripherals as well as hardware and software support for a period of three years with two one-year option periods.

The floor is now open for questions. Please state your name and the name of your firm at the beginning of each question.

Questions asked at Pre-Bid Conference:

Question: Do you have any glucose monitor you are currently using? Are you looking for a more home base or more advanced?

Answer: Nova Biomedical Stat Strip (device reference number 47143) is our current system. We need a hospital/multiple patient use, not home based.

Question: Does the product need to be connected to the network/work on your network?

Answer: Yes

Question: Does the product need to have to be interference free in order to be considered?

Answer: Not necessarily, as long as it meets the requirements in the IFB.