Prebid Conference Attendance.pdf
PDF 201 KB Posted
- Attached to
- Construction, University Drive Bike Lanes
- Solicitation number
- IFB-114424
- Issued by
- Fairfax County, Virginia
About this file
This is a Pre-Bid Conference Attendance document for IFB114424, a locally administered project (LAP) by the City of Fairfax in partnership with VDOT (Virginia Department of Transportation) and FHWA (Federal Highway Administration). The project, titled "University Drive Bike Lanes - South Street to Kenmore Drive," involves the design and construction of bicycle and pedestrian improvements along University Drive, including pavement microsurfacing, restriping for on-road bike lanes, sharrows, ADA-compliant curb ramps, and green bike lane colored pavement between Layton Hall Drive and North Street. The pre-bid meeting was held on July 14, 2026, at 11:00 A.M. via Microsoft Teams, with six contractors and four City of Fairfax representatives in attendance. The bid inquiry deadline is July 22, 2026, with bids due August 10, 2026, by 2:00 P.M. Substantial completion is required within 180 days of notice to proceed, and final completion within 210 days, with liquidated damages assessed at $600 per calendar day for delays.
The project is funded through VDOT and FHWA with State Project No. EN22-151-221, C501 and TAP-5B01-(338), and VDOT UPC 121556. This is a unit price contract requiring bidders to include all mobilization costs, which must account for multiple mobilizations due to scheduling constraints and phasing. Special provisions require all microsurfacing operations and re-striping in high-traffic areas to be performed exclusively between 9:00 P.M. and 5:00 A.M., with daytime work in active City streets limited to 9:00 A.M. to 3:00 P.M. Monday-Thursday and 9:00 A.M. to 2:00 P.M. on Fridays. Bidders must obtain Noise Variance Permits and incorporate nighttime premiums and specialized lighting costs into their bids. Materials must conform to 2020 VDOT Specifications and include pre-formed thermoplastic bike lane color pavement marking material from approved manufacturers. Buy America provisions apply to iron and steel products, and contractors must submit mandatory VDOT C-series forms for FHWA/VDOT reimbursement.
View the file
Other files
Show all 49
On GovTribe
Work with this file
- Download the original file
- Contacts named in this file
- Similar government files
- Ask GovTribe AI about this file
Text version
IFB114424
PRE-BID ATTENDANCE
JUNE 14, 2026
Name Representing
Ben Custead WG Construction
David Weller Sagres Construction Corp.
Geoff Giffin Kimley-Horm
Phil Frazier Arthur Construction
Chloe Ritter Fairfax City
Sunny Sarna Fairfax City
Walt Harrison Fairfax City
Patti Innocenti Fairfax City
PRE-BID MEETING AGENDA
PROJECT: University Drive Bike Lanes – South Street to Kenmore Drive
OWNER: City of Fairfax (Locally Administered Project - LAP)
FUNDING: VDOT / FHWA
STATE PROJECT NO: EN22-151-221, C501 / TAP-5B01-(338) VDOT UPC: 121556
DATE: July 14, 2026 TIME: 11:00 A.M.
LOCATION: Online Via Microsoft Teams:
https://teams.microsoft.com/meet/231497717348804?p=T5C5
3cxNaClXCR7Ki0
I. ATTENDEES & VIRTUAL SIGN-IN
• Virtual Sign-In: All participants must enter their Name, Title, and Firm in the Teams Chat box for the official record.
• Plan Holders List: Ensure your firm is registered on the City’s procurement portal and eVA to receive all mandatory addenda.
II. INTRODUCTIONS
• City of Fairfax: Transportation Capital Projects & Construction Management
• Kimley-Horn & Associates: Engineer of Record – Megan Waring, PE
• Oversight Partners: VDOT Locally Administered Projects (LAP) & FHWA
III. GENERAL INFORMATION & LAP FRAMEWORK
• VDOT LAP Compliance: This project follows the VDOT LAP Manual. Strict adherence to federal/state reporting and Civil Rights (DBE) is required.
• Construction documentation must satisfy the City of Fairfax, VDOT, and FHWA audit requirements.
• Addenda: Discussions today are non-binding. Any changes to the IFB will be issued via written addendum.
IV. PROJECT SCOPE & IDENTIFICATION
Improvements: This project is for the design of bicycle and pedestrian improvements along University Drive. Pavement markings will be eradicated and the surface will be microsurfaced and restriped to add on-road bike lanes between Layton Hall Drive and North Street and sharrows between North Street and South Street. Pedestrian facilities at the University Drive and Layton Hall Drive intersection will include ADA-compliant curb ramps and curb modifications with a pedestrian crossing on the south leg of the University Drive.
https://teams.microsoft.com/meet/231497717348804?p=T5C5
• Technical Standards: 2020 VDOT Specifications, 2016 VDOT Standards, City PFM, 2011 WAPM, and PROWAG/ADA compliance.
V. SITE CONSTRAINTS & RESTRICTED WORK AREAS
Special Work Hours and Scheduling
1. Nighttime Operations: The Bidder is advised that all micro-surfacing operations under this contract shall be performed exclusively during nighttime hours, defined as 9:00 PM to 5:00 AM.
The Contractor shall be responsible for providing all necessary lighting, safety equipment, and traffic control measures required for night work in accordance with Local, VDOT standards.
2. Operational Window: All re-striping in high-traffic areas, including but not limited to the intersection with North Street and Main Street, must be completed within the 9:00 PM to 5:00
AM window to ensure the roadway is fully marked and operational for the morning commute.
3. Bidders must account for all costs associated with nighttime premiums, specialized lighting, and expedited striping sequences in their unit price bids.
4. Permits: The Contractor shall obtain any necessary Noise Variance Permits from the City for work occurring between 9:00 PM and 5:00 AM.
d. Work in active City streets - shall be from 9:00 AM to 3:00 PM Monday-Thursday and 9:00 AM to 2:00 PM on Fridays unless otherwise directed by the City, no work shall take place in City streets on weekends or holidays unless pre-approved in writing by the Director of Public Works..
VI. SPECIAL PROVISION FOR GREEN BIKE LANE COLORED PAVEMENT
October 15, 2025
I. DESCRIPTION
Work consists of coloring asphalt pavement for bike lanes as required in Contract Documents and as directed by the Engineer.
II. MATERIALS
Bike lane color pavement marking material is to be pre-formed thermoplastic that provides durable skid-resistant surface, has long-lasting color retention, and is for use in low to high vehicular traffic areas. Bike lane color pavement marking material is to be PreMark as manufactured by Ennis-Flint, Federal Green manufactured by Integrated Traffic Systems or Swarco Preform Thermoplastic by Swarco Industries, Inc., or approved equivalent. Bike lane color pavement marking material is to be bike lane green. Color must be homogeneous throughout thickness of material and must be such that end result of finished product visually provides surface which is uniform in color over entire surface area and which is an approximate match to specified color. Manufacturer is to demonstrate in writing, and by providing references, that pre-formed thermoplastic material has been satisfactorily used for minimum period of 2 years in areas where weather conditions are similar to those experienced in Fairfax, Virginia area.
This material shall conform to VDOT Thermoplastic Type B, Class II paint as outlined in Sections
246.03 (c) and 704.03 (b) of the 2020 VDOT Road and Bridge Specifications.
III. PROCEDURES
Preparation of pavement surface, equipment, materials, and method of application and repair of color pavement marking material, will be as required by manufacturer.
IV. MEASUREMENT AND PAYMENT
Green bike lane paint will be measured for payment will be number of square feet of bike lane color pavement marking system constructed. Unit price bid for green bike lane paint shall include preparation of pavement surface; layout;
furnishing and installing bike lane color pavement marking material; repairing damaged or improperly installed pavement marking material; protecting completed work from traffic; site cleanup; and furnishing all labor, material and equipment necessary to complete work.
Payment will be made under:
Pay Item
Green Bike Lane Paint
Pay Unit
Square Feet
END OF SECTION
VII. BIDDING & PRICING
• Basis of Bid: Unit Price Contract. Bidders must complete the Base Bid
• Mobilization: Must include all costs for multiple mobilizations necessitated by schedules, utility delays, and phasing.
VIII. QUALITY ASSURANCE & COMPLIANCE
• Materials Testing: Contractor’s responsibility per VDOT Inspection Manual.
• Buy America: Applies to all iron and steel products and many others. VDOT Special Provision SP107-003100-00 Revised October 3, 2025
• Documentation: Mandatory submission of VDOT C-series forms (C-25, C-31, C-48, C-49, etc.) for reimbursement through FHWA/VDOT funds.
IX. SCHEDULE & LIQUIDATED DAMAGES
• Inquiry Deadline: July 22, 2026, COB
• Bid Due Date: August 10, 2026, by 2:00PM
• Substantial Completion: Within 180 days of full NTP.
• Final Completion: Within 210 Days of full NTP
• Liquidated Damages: $600 per calendar day.
X. QUESTIONS & ANSWERS
No questions.
| PRE-BID MEETING AGENDA |
| I. ATTENDEES & VIRTUAL SIGN-IN |
| II. INTRODUCTIONS |
| III. GENERAL INFORMATION & LAP FRAMEWORK |
| IV. PROJECT SCOPE & IDENTIFICATION |
| V. SITE CONSTRAINTS & RESTRICTED WORK AREAS |
| I. DESCRIPTION |
| II. MATERIALS |
| III. PROCEDURES |
| IV. MEASUREMENT AND PAYMENT |
| Pay Item |
| Pay Unit |
| VII. BIDDING & PRICING |
| VIII. QUALITY ASSURANCE & COMPLIANCE |
| IX. SCHEDULE & LIQUIDATED DAMAGES |
| X. QUESTIONS & ANSWERS |
File details come from the government source that posted it. Updated .