cn103-000100-01.docx
DOCX document 29 KB Posted
- Attached to
- Construction, University Drive Bike Lanes
- Solicitation number
- IFB-114424
- Issued by
- Fairfax County, Virginia
About this file
This is a contract award guidelines document from the Virginia Department of Transportation (VDOT) establishing procedures for federally funded projects under Section 103.02 of the Specifications. The guidelines specify that the Board or Commissioner, as authorized under Virginia Code Section 33.2-209, will award contracts to the lowest responsive and responsible bidder without discrimination based on race, color, gender, national origin, military family status, or other legally prohibited grounds. In the event of tied bids, the award will be determined by lot. The contract award must be completed no later than midnight on the 60th day following bid opening. If the Board or Commissioner fails to award the contract within this timeframe due to circumstances beyond the bidder's control, the bidder may withdraw the bid without penalty unless the deadline is extended by mutual agreement. Upon approval, VDOT will issue written notice of award to the successful bidder and post the award ballot on the Department's bidding webpage, with the approval date on the ballot serving as the official Notice of Award date.
The document does not address specific pricing terms, set-asides, incumbent contractor information, funding amounts, or other salient contract details, as it focuses exclusively on the procedural framework and timeline for contract awards on federally funded projects. The guidelines establish a transparent and competitive bidding process with defined timelines and non-discriminatory award criteria.
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Text version
GUIDELINES – Federally Funded projects.
cn103-000100-01 SECTION 103.02—AWARD OF CONTRACT of the Specifications is replaced in its entirety with the following:
103.02 – Award of Contract
The Board, or the Commissioner as authorized under § 33.2-209 of the Code of Virginia, will award the Contract to the lowest responsive and responsible bidder without discrimination on the grounds of race, color, gender, national origin, status as a military family, or other basis prohibited by law. In the event of a tie bid, the tie will be decided by lot.
The award date will not be later than midnight on the 60th day after the opening of bids. If the Board, or the Commissioner where authorized by law, has not awarded the Contract within this period due to any circumstances not attributable to the bidder, the bidder may withdraw his bid without penalty or prejudice unless the time limit is extended by mutual consent.
After approval for the award of contracts, the Department will provide written notice of award to the successful bidder and will post the Ballots on the Department’s bidding webpage. The Ballot serves as public Notice of Award for a contract. The date of the Notice of Award is the “Approved” date appearing at the top of the Ballot that lists the Contract.
6-17-25 (SPCN)
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