PREBID CONFERENCE AGENDA - Mid Western Farms Boat Ramp.pdf
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- Solicitation number
- DQ1 PMAA 2019000228 2
- Issued by
- Pitkin County, Colorado
About this file
This is a pre-bid conference agenda document issued by Colorado Parks & Wildlife's Southeast Regional Office for the Mid Western Farms Boat Ramp construction project (Project #S19ALLSCP-5366, DQ1: 2019*228). The project involves construction of a concrete boat ramp with associated dewatering, earthwork, and rip rap placement. The pre-bid conference was held on September 25, 2018 at 2:00 PM, with Eric Stahnke, P.E., serving as the Project Manager. Written questions were to be submitted to Stahnke by 10:00 AM MST on October 2, 2018, with responses provided in a Final Addendum posted to the State VSS website. Sealed bids were due on October 9, 2018 by 1:00 PM MST at the Parks and Wildlife SE Region Service Center (4255 Sinton Road, Colorado Springs, CO 80907), with faxed and email submissions accepted. A Notice of Award was intended to be issued the same day to the lowest responsible bidder within budget. The Notice to Proceed was expected in November 2018 and was weather-dependent, with contractors allowed 60 calendar days to complete the project from issuance. Construction was limited to sunrise to sunset hours, Monday through Friday, unless otherwise approved.
Bid bonding, including bid bond requirements, was mandated only for bids exceeding $150,000.00. All quantities in the project were estimated and subject to increase or decrease as needed per the General Requirements and Covenants for Capital Construction (GRC's). Several optional bid items were included and would only be awarded as budget allowed. Contractors were responsible for becoming familiar with the project site, with no additional compensation provided for existing site conditions. All temporary electric, water, and sanitary facilities were the contractor's responsibility to provide. CPW would not require permits for this project. Contractors were required to submit all addendums acknowledged on the bid schedule, with the attendance list to be posted on the State VSS website and distributed to all bidders. A purchase order was expected to require 2-3 weeks for processing once required documentation, including insurance certificates and W-9 forms, was received from the awarded contractor.
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Southeast Regional Office 4255 Sinton Road • Colorado Springs, Colorado 80907 Phone (719) 227-5250 • FAX (719) 227-5264 wildlife.state.co.us • parks.state.co.us
PRE-BID CONFERENCE AGENDA
AT MID WESTERN FARMS
MID WESTERN FARMS – BOAT RAMP
PROJECT # S19ALLSCP-5366
DQ1: 2019*228
9/25/18 @ 2:00 PM
Colorado Parks & Wildlife S.E. Regional Office Eric Stahnke, P.E. – Project Manager Office Fax (719) 227-5289 e-mail: eric.stahnke@state.co.us
1. General:
a. All questions shall be in writing and sent to Eric Stahnke, Design Engineer (fax or email).
b. Any Addendum will be posted on the State VSS website www.colorado.gov/VSS
c. If issued, all addendums must be acknowledged on the bid proposal. It is the bidder’s responsibility to check for addendums. Failure to acknowledge may result in rejection of bid.
d. Attendance List will be e-mailed (or faxed) to all those on the list. It will also be posted on the State Vendor Self Serve website (www.colorado.gov/VSS).
2. Proposed Project Timing:
a. No further questions will be allowed after 10:00 AM MST on October 2, 2018. Any questions will be addressed in a Final Addendum that will be posted to the State VSS website.
b. Bids Due– October 9, 2018 by 1:00 PM MST @ the Parks and Wildlife SE Region Service Center located at 4255 Sinton Road, Colorado Springs, CO 80907. Sealed, faxed & e-mail bids will be accepted up to the due date/time. All bids shall be to the attention of Eric Stahnke.
c. Bonding – bonding, including bid bond, is required only if a bid is over $150,000.00.
d. A Notice of Award is intended to be issued by the end of the day bids are due, to the lowest responsible bidder, as long as the bid falls within the Project’s budget.
Notification and the Bid Tabulation will be sent to all Bidders.
e. Notice to Proceed – It is expected that a Purchase Order will take 2-3 weeks to be processed once all required documents (insurance certificates, W-9, etc.) are received from the Awarded Contractor.
f. Construction shall be allowed between sunrise and sunset, Monday –Friday, unless otherwise approved in writing.
g. From the Notice to Proceed – the Contractor shall have 60 calendar days to complete the project, unless otherwise provided for in the General Requirements and Covenants for Capital Construction (GRC’s). Project may be shutdown due to unfavorable conditions.
h. Contractor must provide all temporary electric, water and sanitary facilities necessary for the construction improvements.
mailto:eric.stahnke@state.co.us
MID WESTERN FARMS – BOAT RAMP
PROJECT # S19ALLSCP-5366
DQ1: 2019*228
3. General Information:
a. The intent of this project is for the contractor to construct a concrete boat ramp, including dewatering, earthwork and rip rap placement.
b. It is the contractor’s responsibility to become familiar with the project site. Additional compensation will not be allowed due to existing site conditions.
c. All quantities are estimates only and may be increased or decreased as needed and allowed per the GRC’s. GRC’s are attached as part of the bid posting.
d. A Notice to Proceed is expected to be issued in November 2018, and may be weather dependant.
e. The contract time allows 60 calendar days. Weather days may be granted at the Project
Managers discretion.
f. CPW will not require any permits for this project.
g. There are several “optional” bid items and will only be awarded as the budget allows.
h. Please note, addendums will be an attachment in VSS with the word “addendum #” in the title and in the file. Addendums must be acknowledged on the bid schedule.
Amendments are part of the VSS internet posting system. These do not need to be acknowledged, but may have an addendum associated with them. For example, amendment #1 will likely be the posting of the pre-bid attendance list.
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