Pre_Solicitation_Synopsis_140R4024Q0017_1.pdf

Pre-Solicitation Synopsis Brackish Groundwater National Desalination Research Facility

Heat Pump (ACU-01) Repair Service Proposed Solicitation No. 140R4024Q0017

The Bureau of Reclamation, Upper Colorado Region, Albuquerque Area Office, Brackish Groundwater National Desalination Research Facility (BGNDRF) has an upcoming requirement to repair their Trane Voyager 15 Ton Packaged Heat Pump Unit to include removing and replacing the reversing valves, the thermal expansion valves, and the filter dryers.

The purpose of the procurement is to repair the current Trane Voyager 15 Ton Packaged Heat Pump Unit Model Number WCD180B4OCHA, Serial Number 642101046D, and Manufacturer Date of 10/2006. The Heat Pump Unit was diagnosed with an inoperable 2nd stage and the Trane Service Technician stated repairs required to get the unit functional include removing and replacing the reversing valves, the thermal expansion valves, and the filter dryers. All components and supplies must be for commercial office and laboratory service. The procurement will ensure the contractor is familiar with Trane Trace program alarms that may need to be cleared as part of the service contract. The procurement is intended to use a brand name justification for Trane, Inc. brand products and services in accordance with FAR 13.106-1.

Description of Products and Services:

Trane Voyager 15 Ton Packaged Heat Pump Unit Repair

1. Lock Out - Tag Out Affected employees should be notified that the equipment will be shut down and locked out.

Equipment should be shut down using normal shutdown procedures.

All energy sources should be isolated.

Lock and/or tag devices should be attached to switches and energy controls.

Verify equipment cannot be powered on during maintenance.

2. Refrigerant Recovery Refrigerant from each circuit shall be recovered into a new properly labeled recovery cylinder.

Circuit #1 – R22 – 19.90lbs Circuit #2 – R-422B – 09.90lbs

Recovered system refrigerant shall be recovered using a new inline filter drier at the inlet of the recovery machine.

The actual weight of the recovered refrigerant shall be recorded.

3. Reversing Valves

Existing Reversing Valves should be removed and replaced with new Original Equipment Manufacturer replacement parts from Trane.

Circuit #1 reversing valve is not supplied with the valve wiring harness. The wiring harness that works with the valve is part #WIR04708.

4. Thermal Expansion Valves

Existing Thermal Expansion Valves should be removed and replaced with new Original Equipment Manufacturer replacement parts from Trane.

5. Filter Drier Existing filter driers should be removed and replaced with new Original Equipment

Manufacturer replacement parts from Trane.

Circuit #2 filter dryer has a manufacturer superseded part that requires line size modification from 3/8” to 5/8”.

6. Evacuate System The system should be evacuated and held at the manufacturer recommended vacuum micron level for the manufacturer recommended amount of time.

7. System Charge

The system circuits shall be recharged using the recovered refrigerant. If the weight of recovered refrigerant differs from the manufacturer’s recommended weight, additional refrigerant that is like in kind can be added at the direction of the Contracting Officer.

Circuit #2 line size modification requires 3.5 oz of additional refrigerant. The refrigerant in circuit # 2 is R-422B.

Interested vendors are encouraged to respond with their capabilities statement, small business, socioeconomic certification(s), Unique Entity ID number, and primary point of contact. All responses must be submitted via email to the Contract Specialist, Valerie Jiron, at vjiron@usbr.gov, by January 24, 2024.

All contractors must be registered in the SAM (System for Award Management) Database https://www.sam.gov prior to contract award pursuant to FAR provision 52.204-7. Therefore, prospective offerors are encouraged to register prior to the submittal of quotations.

The purpose of this notice is to gain knowledge of interest, capabilities, and qualifications of potential contractors for solicitation planning purposes only. The anticipated set-aside will be determined based on the responses to this Synopsis. This is NOT a request for proposals and is NOT to be construed as a commitment by the Government. Responses to this notice will be used by the Government to make appropriate acquisition decisions. All interested sources must respond to future solicitation announcements separately from this notice. No reimbursement will be made for any costs associated with providing information in response to this notice.

Place of Performance: Brackish Groundwater National Desalination Research Facility (BGNDRF), 500 Lavelle Rd, Alamogordo, NM 88310

Anticipated Set-Aside: No Set-Aside

Anticipated Award Date: Approx. 15 days after quotation due date

Anticipated Period of Performance: 60 days after contract award date

Point of Contact:

Valerie Jiron Contract Specialist vjiron@usbr.gov