Pre-Solicitation Notices_25-Q-0011 Sources Sought- Elevator Maint.pdf

SOURCES SOUGHT

MAINTAIN AND INSPECT ELEVATOR AT DEWEY SHORT VISITOR CENTER

FOR TABLE ROCK OFFICE

U.S. ARMY CORPS OF ENGINEERS (USACE)

LITTLE ROCK DISTRICT (SWL)

This is a SOURCES SOUGHT announcement; a market survey for information only, to be used for preliminary planning purposes. This is not a solicitation for proposals. No reimbursement will be made for any costs associated with providing information in response to this sources sought or any follow up information requests. Respondents will not be notified of the results of the evaluation.

The purpose of this sources sought is to gain knowledge of interest, capabilities, and qualifications of various members of industry, to include the Other than Small & the Small Business Community:

Small Business, Section 8(a), Historically Underutilized Business Zones (HUB-Zone), Service- Disabled Veteran-Owned Small Business (SDVOSB), & Woman-Owned Small Business (WOSB). The Government must ensure there is adequate competition among the potential pool of responsible contractors. Small business, Section 8(a), HUBZone, SDVOSB, & WOSB are highly encouraged to participate.

Project Description:

The Contractor shall provide all services, materials, supplies, plant, supervision, labor, and equipment necessary to inspect, test, maintain and repair the Dewey Short Visitor’s Center elevator, in strict accordance with all terms, conditions, general and special provisions and specifications. In addition, the contractor shall provide a 24-hour/day, 7-day/week, 365-day/year emergency service. Equipment covered by this contract includes all mechanical, control, electrical, hoisting, and all other elevator equipment and elevator components up to the point of disconnect with the building power.

The Contractor shall maintain up-to-date, cumulative service records for the subject elevator.

Appropriate record entries shall be made within two (2) normal working days from the completion of any work item performed on the contract. One copy of this report shall be provided to the COR upon completion. For each instance of work performed, the Contractor shall include at a minimum the following data in the system record:

a) Description of all work performed.

b) Date service work was scheduled/requested, started, and completed.

c) Name(s) of individual(s) who completed work.

d) Total number of labor hours rounded to the nearest 15 minutes spent on service/repairs (not including travel time to and from work site).

e) Equipment used.

f) Quantity and description of materials, supplies, repair, and replacement parts used and costs.

g) Attachments (i.e., reports, checklists, photos).

The Contractor shall provide service calls to troubleshoot, diagnose and repair issues that arise with the elevator periodically. Response time for non-emergencies must be within 24 hours of notification. Response time for emergency service calls for entrapments must be within 1 hour of notification.

Service calls will be for a minimum of one elevator mechanic one (1) hour onsite starting from the time the mechanic arrives on site. All travel to and from the site shall be figured into the price for a service call, no additional payment will be made for costs associated with travel to and from the site.

When Service/Repair Work calls for parts over $100.00 to be purchased the Contractor shall immediately contact the Contracting Officer’s Representative for an assessment and approval of repair work to be performed prior to purchasing and installing repair parts.

Periodic inspections will include an annual no load test as required by the A.S.M.E. A-17.1 code, and a five (5) year full load test as required by the A.S.M.E. A-17.1 code.

Inspection of:

• Elevator door equipment

• In-Cab operating panel, inclusive of Floor designation buttons, Switches, Position indicator, emergency alarm bell and lights.

• Light curtains.

• Cartop equipment.

• Cartop devices.

• Rails & rail brackets.

• Fasteners.

• Slide and roller guides.

• Slow down and limit switches.

• Hall station fixtures, buttons, and light bulbs.

• Hoistway.

• Elevator pit and pit devices.

• Traveler cables.

• Elevator Door closers.

• Elevator Door hanger rollers.

• Elevator Door gibs.

• Existing Elevator Door fire clips.

• Secondary Fire/explosion retainers.

• Hydraulic jack and piston.

• Elevator sills where not accessible to non-qualified personnel (Customer is responsible for keeping sills

• free of debris)

• Controllers, including relays, resistors, contacts, coils, leads, transformers, timing devices and solid-state.

• components.

• Inspection and testing of In-Cab emergency phone.

Requirements:

Licensing: to be considered, the contractor shall be licensed by the Missouri Elevator Safety Board, Missouri Department of Labor, and shall provide documentation of this license. Any package that does not include proof of licensure will be considered a defective package and will not be considered.

The Contractor must abide by all applicable regulations, publications, manuals, and local policies and procedures including but not limited:

EM 395-1-1 U.S. Army Corps of Engineers Health and Safety Manual ASME 17.1 Safety Code for Elevators and Escalators Missouri Elevator Safety Act Missouri Code of State Regulations CSR 40-5-Elevators

Maintenance Control Program: As a part of the bid package, the contractor shall submit their proposed maintenance plan, including their proposed Maintenance Control Program (MCP), a schedule of routine maintenance, and the number of hours per month that they will be performing maintenance, excluding travel time. Upon award, the successful bidder’s maintenance proposal, including their MCP, shall become a part of the contract, and any proposed changes to the plan will require negotiation and issuance of a contract modification prior to implementation of the proposed change. The Maintenance Control Program (MCP) shall comply with all requirements of ASME A17.1 and ASME A17.3. The MCP shall specify examinations, tests, cleaning, lubrication, and adjustments to applicable components at regular intervals, and any other details specific to the proposed maintenance schedule. The MCP shall only include maintenance and inspection procedures applicable to the specific elevator. As part of the maintenance proposal, the contractor shall also submit the names and qualifications of proposed maintenance and repair personnel, including any resumes, certifications, licenses, etc. required to document qualifications.

Required Certifications/Licenses:

The prime contractor shall have the following certifications and provide to USACE:

Missouri Elevator Safety Board, Missouri Dept of Labor

Elevator Equipment Mechanic-licensed by the State of Missouri and certified through the National Association of Elevator Contractors Certified Elevator Technician Program or equivalent.

Elevator Inspector-Missouri State Licensed Elevator Inspector

All standard applicable and normal / standard licensing and certification

Annual State Operating Certificate

Prior Government contract work is not required for submitting a response under this Sources Sought.

Interested Firms shall respond to this Sources Sought no later than 10:00 AM CST on January 27, 2025.

The North American Industry Classification System code for this procurement is 811310 - Commercial and Industrial Machinery and Equipment (except Automotive and Electronic) Repair and Maintenance, which has a small business size standard of $12.5 Million.

The Product Service Code is J030 Maintenance / Repair / Rebuild of Equipment—Mechanical Power Transmission Equipment

All interested firms must be registered in System for Award Management (SAM) and

PIEE/SPRS

Responses should be addressed to:

EMAIL: john.r.kattengell@uscae.army.mil

Response to this Sources Sought shall be limited to 2 pages and include the following information:

1. Firm's name, address, point of contact, phone number, and e-mail address.

2. Firm's Business Size under the respective NAICS.

3. Firm's applicable license and certifications (see required licenses/certifications above)

4. Firm's interest in submitting a proposal for this requirement.

5. Firm's capability to perform the magnitude and complexity outlined in the Project Description above. Provide three (3) examples of the firm's capability to execute comparable work. Examples should be from the last five (5) years and include a brief description of the project, customer name, timeliness of performance, customer satisfaction, and dollar value of the project.