Pre-Solicitation Notice - JAN 2026 TKY Only Consolidation.pdf

JAN 2026 Consolidation - HTME with Extended Installation Services (includes Turnkey Services)

The JAN 2026 Consolidation - HTME with Extended Installation Services (includes Turnkey Services) will be posted to SAM.

1. This solicitation is only open to companies that have a current contract for the equipment types listed herein with the VA National Acquisition Center, High Tech Medical Equipment Division or with the

Defense Logistics Agency, Troop Support (DLA-TS) under which the VA National Acquisition Center has been given ordering authority.

2. JAN 2026 Consolidation - HTME with Extended Installation Services (includes Turnkey Services)

Schedule. Consolidation Manager – Michael Kuchyak

Dates* Milestone – All Modalities

1/31/2026 Requirements due to the NAC in FORCE

3/6/2026 Post Pre-Solicitation Notice

3/11/2026 Post Requirements and Request for Offers (RFO)

4/1/2026 Vendors to submit EQUIPMENT ONLY Questions to NAC

4/22/2026 NAC to Publish Responses to Vendor Questions via Amendment

5/20/2026 Vendors to Submit Equipment Offers to NAC

5/27/2026 Customers to Receive Vendor Offers via the Shared Drive

6/17/2026 Customers Submit Technical Evaluations (Best Value Selections) EQUIPMENT ONLY

6/17/2026 CO Engagements

7/15/2026 NAC CO communicates with Selected Vendors + Customers for site visits/Turnkey Scopes

8/26/2026 Vendors to Submit Turnkey Offers to NAC CO & Consolidation Manager

8/26/2026 NAC CO furnishes Turnkey offers to Customers

9/9/2026 Customers to submit Technical Evaluations for Turnkey to NAC CO

10/14/2026 Goal to Award Delivery Orders

*Dates are estimates and are subject to change

3. Vendor Instructions:

a) During the solicitation phase following the 3/6/2026 SAM posting and prior to the 10/14/2026

Goal to Award Delivery Orders; all communication regarding the JAN 2026 Consolidation -

HTME with Extended Installation Services (includes Turnkey Services) shall be coordinated through the NAC Consolidation Coordinator, Michael Kuchyak at Michael.Kuchyak@va.gov. This includes all requests for clarification or additional information from vendors.

During the evaluation phase, communication should be coordinated by a NAC Contracting

Officer. In the event that a NAC Contracting Officer cannot be available for such communications, a local/VISN Contracting Officer can assist in the communications with the approval of the NAC Consolidation Coordinator. All communications between a vendor and a mailto:Michael.Kuchyak@va.gov local/VISN Contracting Officer must be provided to the NAC Consolidation Coordinator. This includes all clarifications or additional information that is required to complete evaluations. A

NAC or local/VISN Contracting Officer will determine what access, if any, is needed by the vendors to obtain information and shall be present at all vendor presentations. Presentations are meant to clarify the understanding of equipment features in the quote. Prices or additional equipment or features that were not quoted, shall not be discussed. Once communications have begun with vendors relating to a specific quote, Contracting Officers must control those communications in order to ensure that all vendors are treated fairly and given the same opportunity.

b) The NAC Contracting Officers will review the station’s technical evaluations and recommended selections to determine whether or not the information provided is adequate to award the order or if additional information from the station is required before an award can be executed.

Communication during this time will be through NAC Contracting Officers only. We have advised our customers that when the solicitation process begins there is to be no further contact with vendors regarding their requirements. Information such as members of the evaluation panel is considered confidential source selection information and will not be disclosed.

c) We ask that vendors forward the above information to their respective sales team so that all are aware of the process and timelines.

d) We also ask that you do not contact the NAC or the requesting VISN or Medical Center regarding the status of selections as this will only delay the process. After the NAC has reviewed and finalized all vendor selections for a VISN or Medical Center, an update providing the selections for that VISN or Medical Center will be issued.