Pre-solicitation Notice Intiutive Davinci Mtn Srv.pdf

PRESOLICITATION NOTICE

Title: Maintenance Services for Intuitive Da Vinci Surgical Systems

Solicitation Number: PANDHA-26-P-0000-043682

Agency/Office: The Defense Health Agency Contracting Activity (DHACA), Healthcare

Contracting Division-Southeast (Europe) (HCD-SE-Europe) – Landstuhl, Germany

Location: Landstuhl Regional Medical Center

NAICS Code: 811210 - Electronic and Precision Equipment Repair and Maintenance

Product Services Code: J065 -- Maintenance, repair & rebuilding of equipment

Response Date: 10 Aug 26

1. Description

This is a Pre-solicitation Notice. The Healthcare Contracting Division-Southeast (Europe) (HCD-

SE-Europe) intends to negotiate and award a firm-fixed-price contract on a sole-source basis to

SDV Office System, LLC. for the procurement of comprehensive maintenance and repair services for the Da Vinci Surgical System(s) located at Landstuhl Regional Medical Center.

2. Statutory Authority

This acquisition is conducted under the RFO authority of FAR 6.103-1, "Only One Responsible

Source and No Other Supplies or Services Will Satisfy Agency Requirements."

3. Justification for Sole Source

The Da Vinci Surgical System is a highly complex, proprietary robotic surgical platform manufactured exclusively by Intuitive Surgical, Inc. (the Original Equipment Manufacturer, or

OEM).

SDV Office System LLC is an authorized reseller for Intuitive Surgical, Inc. Through this formal agreement, SDV Office System LLC is authorized to provide official OEM maintenance services, certified replacement parts, proprietary software updates, and factory-trained technicians.

Because the diagnostics, software, and replacement parts are proprietary to Intuitive Surgical, Inc., only the OEM or its certified authorized partners can perform these services without voiding existing warranties or compromising patient safety. SDV Office System LLC possesses the necessary authorized access to proprietary tools and OEM parts required to maintain the Da

Vinci systems in accordance with FDA and OEM specifications. Consequently, SDV Office

System LLC is currently the only known source capable of satisfying this specialized requirement while meeting federal socioeconomic contracting goals.

4. Scope of Services

The Contractor shall provide all labor, tools, diagnostic equipment, software updates, and OEM-certified replacement parts necessary to perform:

• Routine preventive maintenance (PM) inspections in accordance with OEM guidelines.

• Unscheduled corrective maintenance and emergency repair services.

• System software updates, patches, and safety modifications.

5. Submission of Capabilities

This notice is not a request for competitive proposals or quotes. However, any responsible source who believes it is capable of providing the required services may submit a capability statement, proposal, or quotation for consideration.

All responses must be submitted in writing to the (see section 6). The submission must include detailed technical information demonstrating the firm’s ability to perform OEM-certified maintenance on the Da Vinci systems, including verifiable proof of authorized access to proprietary software, diagnostic tools, and certified OEM parts.

A determination by the Government not to complete this proposed contract based upon responses to this notice is solely within the discretion of the Government. Information received will normally be considered solely for the purpose of determining whether to conduct competitive procurement in the future.

6. Point of Contact

Contracting Specialist: Bouaphet Phanvongsa / Email: bouaphet.phanvongsa2.civ@health.mil /

Phone: +49-06371-9464-7916

Contracting Officer: Hyun Townsley / Email: hyun.j.townsley.civ@health.mil / Phone: +49

(6371) 9464 6009.

mailto:bouaphet.phanvongsa2.civ@health.mil%20/ mailto:hyun.j.townsley.civ@health.mil