Pre-Solicitation Notice 7.1.pdf

PRE-SOLICITATION NOTICE (REQUEST FOR SF330s)

1. The Department of Veterans Affairs (DVA) Network Contracting Office (NCO) 10 is seeking qualified Architect-Engineering (AE) firms to submit Standard Form 330 (SF330) “Architect / Engineer Statement of Qualifications” for a Single Award Contract for Architectural and Engineering (AE) services at the Chalmers P. Wylie VA Ambulatory Care Center (VAACC), 420 N. James Rd, Columbus, OH 43219.

2. Firms submitting qualification packages must comply with Federal Acquisition Regulation (FAR)

52.236.25 – Requirements for Registration of Designers” Architects or engineers registered to practice in the particular professional field involved in a State, the District of Columbia, or an outlying area of the United States shall prepare or review and approve the design of architectural, structural, mechanical, electrical, civil, or other engineering features of the work.

Architects and Engineers performing work on projects must be registered in the State of Ohio (the laws of the State of Ohio regarding registration of architects and engineers applies). Also see geographic location and office location restrictions in paragraph 7.f. of this notice.

3. Multi-disciplinary architectural AE Services to be provided as follows

a. AE shall be required to furnish services in accordance with current Department of Veterans

Affairs Master Specifications (PG-18-1), Barrier Free Design Guide (PG-18-13), Unified Facilities Guide Specifications, International Building Codes, National Fire Protection Association codes, and other agency standards. DVA specific documents are located on the Office of Construction and Facilities Management Technical Information Library (http://www.cfm.va.gov/TIL/).

b. AE services required shall be multidisciplinary in nature to include but not limited to: civil and structural engineering & estimating.

c. AE services may include any combination of the below services (but not limited to) provide a site forensic investigation of the presumed damaged parking structure concrete beam using non-destructive testing to determine if damage has occurred and, if so, the severity of the damage, prepare a written report identifying the damage that is present and the effects it has on the current structure as-is along with what the long-term effects will be if not properly repaired and how long before it needs fixed, and provide a repair recommendation to restore the garage to its pre-damaged condition.

1. Concept and scope development.

2. Investigations, Assessments, and Feasibility studies.

3. Space planning.

4. Environmental studies.

5. Program analysis.

6. Schematic design.

7. Pre-construction document technical investigation and studies.

8. Design, drafting, and planning services for renovation, demolition and alterations to existing facilities, interior design, and space planning;

http://www.cfm.va.gov/TIL/

4. AE services required are Study and Investigative Services as well as Engineering and Structural Analysis. Potential projects require engineering services for commercial or industrial type facilities, vertical/horizontal construction, pavements and roads, and other hospital related structures. Standard services, in addition to those inherent to the project requirements are (but not limited to):

a. Provide professional engineering services as required for the inspection, analysis, and report preparation for the project.

b. Closely coordinate AE’s work performed in his/her office with the related work of the

Government staff personnel.

c. Promptly report to the Contracting Officer any ambiguities or discrepancies discovered in the project requirements, criteria, or documents, involving their work or the work of the Government.

d. Assist the VAACC and Engineering Office in conferring and coordinating with state and local government agencies, as required.

e. Visit the project site, hold conferences and discussions with the Government representatives in VA’s offices, and take such other action as may be necessary for the design development, and to coordinate and complete the required services and documents under each task order.

f. AE shall provide a final written report for subsequent submission to the DVA for the project.

g. The AE shall use the most current DVA Master Specifications which can be found at:

http://www.cfm.va.gov/til/spec.asp and shall edit (accordingly) to ensure best practices and to suit the project.

h. The AE shall document and distribute to the DVA all site visits, meeting minutes, provide a record of all phone messages, and reports monthly.

i. AE shall prepay shipping charges on all charts, sketches, drawings, reports, and documents that are sent to the Contracting Officer and/or COR.

j. AE is responsible for physical surveys and investigations (in order to minimize construction change orders) of existing conditions, which may include forensic analysis, structural surveying, and accuracy of existing studies and data. Investigative services may require destructive demolition.

5. SET-ASIDE INFORMATION: This procurement is a Total Set-Aside for Service Disabled

Veteran Owned Small Business (SDVOSB) AE firms. The primary North American Industry Classification System (NAICS) Codes is 541330 Engineering Services. The Government intends to make a single contract award to a qualified SDVOSB AE firm, contingent upon a sufficient number of qualified SDVOSB AE firms are deemed most highly qualified and eligible for award.

Verification of SDVOSB status will be done via confirming current registration in the Center for Veterans Enterprise – Vendor Information Pages database (https://www.vip.vetbiz.va.gov/). Firms submitting a qualification package must have a current registration in the System for Award Management (https://sam.gov). The awarded contract will be firm-fixed price.

6. This procurement will be following the procedures established in the Brooks Act, Federal

Acquisition Regulation (FAR) 15, FAR 36.6, and Veterans Affairs Acquisition Regulation (VAAR)

836.6. The selection process will be made using a two-stage process. Stage I consists of the initial evaluation of the SF-330’s and determination of the highest rated firms. The highest rated firms will then be ‘short-listed’ and invited to continue with Stage II of the process. All firms not short-listed will be notified at this time. Stage II consists of Interview/Oral Presentations for the short-listed http://www.cfm.va.gov/til/spec.aspand http://www.vip.vetbiz.va.gov/) firms and selection of the top ranked firms to receive the solicitation for pricing and conduct negotiations.

7. Stage I: Firms responding to this notice will be evaluated and ranked using the selection criteria listed below. The factors are listed in descending order of importance. The evaluation will consider how each factor is addressed and how it is formatted in order to coincide with the selection criteria.

The evaluation factors listed below shall be addressed in Part H of the SF-330.

a. Specialized experience and technical competence (Weighting 30%) in the forensic examination and analysis of hardened concrete structures, specifically the evaluation of post tensioned parking structures, and a strong structural engineering background. Work shall include nondestructive testing, failure analysis, report preparation, and a repair recommendation. Include Government and private experience on projects similar in size, scope and complexity and experience with project phasing to maintain hospital operations during construction. The evaluation will consider the management approach, coordination of disciplines and subcontractors, quality control procedures, prior experience of the prime firm and any key subcontractors working together on relevant projects and familiarity with VA Design Guides/Manuals, Master Specifications and other applicable standards.

Offeror shall provide a Summary Page of its recent and relevant specialized experience and technical competence which is similar in size, scope and magnitude to this requirement. “Relevant” is defined as those task requirements identified in the RFQ’s Scope of Work. “Recent” is define as services provided within the past 5 (five) years.

• Project title, location and detailed narrative describing the scope of services provided including the type of work performed by the offeror and its role in the project i.e., Prime Contractor, Teaming Partner or Subcontractor

• Project Owner, owner’s point of contact including telephone number and email addresses

• Services & Deliverables provided under the contract/task order

• Period of Performance, including start and completion dates

• Total dollar value of the project

b. Professional Qualifications (Weighting 20%) necessary for satisfactory performance of required service. The engineers on the firm’s staff representing the project or signing/stamping drawings in each discipline must possess a minimum of five (5) years of experience and are required to be licensed, registered or certified by a US state, the District of Columbia or a US territory. Provide professional license jurisdiction of is- sue and license numbers and/or proof of licensure.

At a minimum, the offeror shall describe the professional qualifications and not less than five (5) years of experience in the required disciplines. Disciplines required for this project include, but are not limited to: Architecture, Structural, Civil, Cost Estimation, and Project Management. The evaluation will consider education, certifications, training, registration, overall and relevant experience, and longevity with the firm.

c. Capacity (Weighting 10%) to accomplish work in the required time. The evaluation will consider the firm’s plan and ability to meet the schedule of the overall project, as well as the available capacity of personnel in key disciplines.

Provide the available capacity of required disciplines by providing current project workload, inclusive of all projects awarded by the VA during the previous 12 months and the full potential value of any current indefinite delivery contracts.

d. Past Performance (Weighting 20%) on contracts with Government agencies and private industry in terms of cost control, quality of work, and compliance with performance schedules. CPARS data or PPQs (if no CPARS data is available) must be provided for projects submitted under Factor 1 (Specialized Experience). CPARS data and PPQs do not count toward the page limitation. Government Past Performance Information Systems may be accessed. Evaluating past performance and experience may include information provided by the firm, customer inquiries, Government databases, and publicly available sources. Failure to provide requested data, accessible points of contact or valid phone numbers could result in a firm being considered less qualified.

The following information is required for all projects: contract/task order number, project title, prime firm, start date, and completion date. Evaluations may also include additional performance related from the firm, customer inquiries, Government databases, publicly available sources, and additional projects in

CPARS.

The Government reserves the right to also evaluate past performance on previously awarded federal task orders and any other information available.

If there is no CPARS data available, Past Performance Questionnaires (PPQs) will be accepted. Please utilize the attached PPQ document.

Note: We recommend you contact every reference listed and let them know we may contact them for information. Their timely replies would be appreciated.

e. Knowledge of Locality (Weighting 3%) to include specific knowledge of certain local conditions or project site features, such as geological features, climatic conditions, local construction methods, construction firms and trades labor availability, and local laws and regulations.

f. Geographic Location (Weighting 15%) Location of the firm, as measured by the driving distance (miles) between the Offeror’s principal business location and the Chalmers P. Wylie Veterans Affairs Ambulatory Care Center in Columbus, OH . Determination of mileage will be based on Google Maps (https://www.google.com/maps/dir/).

g. The extent to which potential contractors identify and commit to the use of Service-Disabled Veteran-Owned Small Businesses (SDVOSBs), Veteran- Owned Small Businesses (VOSBs), and other types of small businesses as subcontractors. (Weighting 2%)

8. Stage II: The shortlisted firms will be invited to present their qualifications in person to the Evaluation Board. Additional criteria will be provided to these firms, and they will be given approximately ten (10) calendar days to prepare for their Interview Presentations. After the Interview Presentations are concluded the firms will be evaluated and the top-ranked firms will be selected, sent solicitations, and subsequent negotiations to follow. Award selection will be made based on the results of the Interview Presentations only, and not the SF-330 qualifications from Stage I.

9. The submission must include a fully completed Standard Form (SF) 330, Architect/Engineer Qualifications: (form available at: https://www.gsa.gov/reference/forms?search_keyword=SF330).

The SF330 shall not exceed a total of 75 pages in a common font, size 12, single spaced. Use graphic presentations where such use will contribute relevant data. The background color of each page of the submission shall be white or ivory stock only. A page is defined as each face of an 8.5 X 11 inch sheet of paper containing information.

10. Deliver via US Mail, FedEx, UPS, etc. (or hand-deliver) the original SF330 “Department of Veterans Affairs, Network Contracting Office 10, 2780 Airport Dr, Suite 340, Attn: Contract Specialist Shelton Beasley, Columbus, OH 43219” (Additionally, email a courtesy copy as a PDF file to shelton.beasley@va.gov. The emailed file size shall not exceed 18mb. The emailed SF330 may be provided in a zip file. The subject line of the e-mail should read (“TENDON INVESTIGATION 36C25021R0127”). DEADLINE: The original and electronic copy of the SF330 must be received at the address cite above by no later than November 3, 2021 at 3:00 PM ET in order to be considered.

11. Questions and other inquiries are to be directed only via email to Contract Specialist Shelton Beasley at shelton.beasley@va.gov.

NOTES: THIS PRE-SOLICITATION NOTICE IS SUBJECT TO AMENDMENT. MONITOR

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http://www.gsa.gov/reference/forms?search_keyword=SF330) mailto:shelton.beasley@va.gov mailto:shelton.beasley@va.gov