Pre-Proposal_Meeting_for_Zero_Waste_Muni_Plan_with_Composting_Expansion_Pilot_Vendor_Attendance_Report.pdf

This is a pre-proposal meeting attendance report for the City of Pittsburgh, Office of Management and Budget, on behalf of the Departments of City Planning and Public Works, documenting vendor participation in a pre-bid meeting held on February 9, 2026, for the Zero Waste Municipal Plan with Composting Expansion Pilot project. The City is soliciting consulting services to develop a comprehensive Zero Waste Municipal Plan that includes an updated strategic plan with actionable goals and cost estimates, educational and outreach materials for workforce training and community engagement, recommendations for a Greater Pittsburgh Resource Recovery Station with infrastructure upgrades and site plans, and an implementable composting pilot program serving approximately 500 households. Written questions must be submitted by March 2, 2026, at 5:00 PM, and proposals are due electronically by March 9, 2026, at 3:00 PM through the City's e-Procurement Portal. Contract award is anticipated in April 2026, and proposals remain effective for 120 days from the submission deadline.

The attendance report lists 21 vendors and representatives across engineering firms, waste management companies, environmental consultants, nonprofits, and service providers. Pricing terms require detailed cost breakdowns delineated by major phase and deliverable, hourly rates for all proposed staff, and estimated hours by task, with reimbursable expenses not to exceed GSA rates for Pittsburgh. The composting pilot component carries a separate budget of $22,000. Evaluation criteria include firm qualifications and experience (15 percent), qualifications of the project team (15 percent), project approach and plan (30 percent), cost proposal (30 percent), and MWDBE/veteran-owned/LGBTQIA+-owned good faith effort (10 percent). The City requires good faith efforts to obtain participation from Minority-Owned Business Enterprises (18 percent target), Women-Owned Business Enterprises (7 percent target), veteran-owned small businesses (5 percent target), and LGBTQIA+-owned small businesses (3 percent target), with respondents required to complete and submit the MWDBE/Veteran-Owned/LGBTQIA+ Solicitation and Commitment Form. The City reserves the right to reject any or all proposals, cancel the RFP, negotiate with select proposers, or award to the firm presenting the best qualifications without further discussion.