Pre-Proposal Conference Slides - N6883624R0003.pdf

A I R T E R M I N A L G R O U N D H A N D L I N G S E R V I C E S A T N A V A L S T A T I O N G U A N T A N A M O B A Y , C U B A

Pre-Proposal Conference

Naval Supply Systems Command Fleet Logistics Center Jacksonville (NAVSUP FLCJ)

3 April, 2024 - MS Teams, 1300 EST

SOLICITATION NO.: N6883624R0003

The information in this presentation is for informational purposes only.

In the event of a discrepancy between the information contained herein and the RFP documents, the RFP documents will take precedence, Remarks and explanations during this conference do not qualify or amend the terms of the solicitation.

Nothing stated at the pre-proposal conference shall change the solicitation unless the changes are made by way of a written amendment.

D I S C L A I M E R

I. Conference Guidelines

II. Introductions

III. CLIN Structure

IV. Performance Work Statement (PWS)

V. Appendix E - Special Conditions for NSGB

VI. Instructions to Offerors

VII. Evaluation of Proposals

VIII. Questions & Answers

IV. Closing Remarks

A G E N D A

C O N F E R E N C E G U I D E L I N E S

The purpose of this pre-proposal conference is to provide an overview of the Request for Proposals (RFP) and response requirements.

Attendees - please email the following information to the Contract Specialist, Maria Brophy, at maria.n.brophy.civ@us.navy.mil to confirm your attendance :

• First and last name (title optional)

• Organization details:

⚬ Company name

⚬ Email address

⚬ Telephone number

Please mute your microphone during the presentation.

In accordance with the prior SAM.gov posting regarding Pre-Proposal Conference questions, all questions submitted via email in response to the publicized slide deck will be discussed at the end of the presentation.

No further questions will be permitted during or after the Conference.

I N T R O D U C T I O N S

Contract Specialist, NAVSUP FLCJ Maria Brophy

Contracting Officer/Division Director, NAVSUP FLCJ Laura Donson

Contracting Officer, NAVSUP FLCJ Daniel Arnold

NSGB Air Terminal Program Manager, CNRSE Wilbur (Drew) Lasseter

AMC Air Transportation Program Manager, AMC Matthew Prescott

C L I N S T R U C T U R E

CLIN 0001 - Standard Hours

All labor and equipment costs to support flights in and out of NSGB during the following hours:

Tuesday – Friday: 1000 – 1800

Monday & Saturday: 1000 - 1400

0001 / 0002 Base Year 1 October 2024 - 30 September 2025

1001 / 1002 Option Year 1 1 October 2025 - 30 September 2026

2001 / 2002 Option Year 2 1 October 2026 - 30 September 2027

3001 / 3002 Option Year 3 1 October 2027 - 30 September 2028

4001 / 4002 Option Year 4 1 October 2028 - 30 September 2029

5001 / 5002 Optional 6-month Extension 1 October 2029 - 31 March 2030

CLIN 0002 - Non-Standard Hours

All labor and equipment costs to support OMC flights that occur during the following hours:

Tuesday - Friday: 0600 – 1000 & 1800 – 2400

Monday & Saturday: 0600 – 1000 & 1400 – 2400

Sunday: 0600 – 2400

*All costs (exclusive of non-standard hour costs) shall be incorporated into this CLIN

*The purpose of this CLIN is so that services are readily available during the above 86 hours to support OMC flights that may arise on short-notice. Historically, services are not utilized during the entirety of these hours.

P E R F O R M A N C E W O R K S T A T E M E N T

• Update FIDS

• Maintain EML Database

• screen all baggage

• Operate both Windward and Leeward Annex

• Accommodate OMC personnel and baggage

• *See Appendix C-4 for essential Load Team

Chief qualifications

Passenger Services

Air Terminal Operation

Center

• Gather, process, and disseminate information

IAW AFI 24-605, AMC

instruction, and GATES

• ATOC Events Log

• Report all information as specified by COR

ATOC

• The contractor shall control and record all movement of cargo and mail

• expedite medical supplies

• store and secure all cargo until properly released to receiving agency

Aircraft Services

• Maintain adequate change fund

• deposit funds with disbursing officer asap after closing a flight

• Replace all shortages between amount collected and amount should have been collected

Funds Handling

• provide potable water and ice

• provide latrine servicing

• clean and disinfect aircraft

• remove all trash from non-commercial aircraft

Fleet Services

*The Contractor shall perform all services described in Section I of the PWS. Above are the most essential services that Offerors shall speak to in their staffing plan. Offerors are encouraged to review Appendix C-1, C-2, C-3 for a complete understanding of what materials, equipment, and facilities are to be provided by the Government

P E R F O R M A N C E W O R K S T A T E M E N T C O N T .

Transient Line Services

Reports, Monthly’s, and Electornic Data Interchange

Communications Management and Information Systems

• Perform post flight procedures within 24 hours of departure

• file all flight transactions/documentation within 48 hours of departure

• monthly's provided to COR and IAW appropriate guidance

• correct all errors within 24 hours

• Interface with the Gov’t communication representative as required to manage computer systems and ensure continued functionality

• Provide a GATES Work Station Area

Security Officer (WASO)

• immediately request assistance for software/hardware concerns

• notify COR when loss of GATES functionality occurs

• Provide aircrews with taxi instructions

• coordinate arrival services

• dispose of hazardous waste materials

• conduct ground marshalling using standard hand signs

• tow aircraft within the capabilities of provided support equipment

*Appendix D provides historical data for the NSGB Air Terminal

**Offerors are encouraged to review PWS Section 2.2 to understand the surveillance methods for each performance objective. In general, the awardee can expect quarterly COR surveillance, and inspection upon customer complaint.

Housing Transportation Medical/Dental Foriegn Nationals

A P P E N D I X E - S P E C I A L C O N D I T I O N S F O R N S G B

• At the contractor’s expense, No adjustments will be permitted for rate increases

• Two (2) family units allotted

• Issuances of units and rental rates controlled by Housing Dept.

• If not fully utilized, units will be cancelled and returned to inventory

• At the contractor’s expense, No adjustments will be permitted for rate increases

• Air travel to and from the base is limited

• different rates for DoD/Non DoD vs NON USG

• At the contractor’s expense, No adjustments will be permitted for rate increases

• Medical and dental are limited at NSGB

• The Contractor shall provide and have available first air for minor and emergency treatment

• When government ambulance and medical/dental care is required, the Contractor will be billed

• “Foreign National Employee” -any non-US citizen but citizen of another country that is lawfully permitted to work at

NSGB

• The sucessor Contractor and its Subcontractors shall except as otherwise provided, in good faith, offer a right of first refusal of employment under this contract in positions for which the Foreign National employees are qualified

I N S T R U C T I O N T O O F F E R O R S

Volume I - Price

1. SF 1449

2.Price Offer for each CLIN

3. Attachment 4 - Pricing Spreadsheet

Volume II - Technical Capability Subfactor A - PWS Acknowledgement Letter Signed PWS Acknowledgement Letter to confirm the offeror is capable of performing services required in the PWS.

Subfactor B - Staffing Plan Identifies all categories, length of shifts, mission essential personnel, non-standard hours staffing, and which personnel possess the key qualifications in the PWS. No names of personnel

Subfactor C - Mobilization Plan Timeline of hiring process and all key events and a timeline of acquiring and shipping equipment.

Volume III - Past Performance At least three relevant past performance references of similar scope, magnitude, and complexity

If CPARS evaluation is available, it shall be submitted with offer. If not, the offeror shall submit a completed PPQ form (Attachment 1) - PPQ shall be completed by POC’s for similar or same work, NOT the offeror.

Volume IV - Contractor Responsibility

1. Representation and Certifications 2.No Exception 3.Limitations on Subcontracitng 4.Financial Letter 5.Organization 6.Amendments

E V A L U A T I O N O F P R O P O S A L S

Volume I - Price Determined by [Offeror Price] x 12 months = [total as written in pricing spreadsheet] *to include CLIN 5001 and 5002 for an optional 6-month extension Evaluated on the basis of completeness and reasonableness.

Volume II - Technical Capability Acceptable vs Unacceptable

Subfactor A - PWS Acknowledgement Letter Acceptable = Signed PWS Acknowledgement Letter attached Unacceptable = PWS Acknowledgement Letter not included with proposal

Subfactor B - Staffing Plan Acceptable = all elements included in staffing plan Unacceptable = one or more elements missing from staffing plan (ex.

does not address all categories, does not include length of shifts)

Subfactor C - Mobilization Plan Acceptable = timeline of hiring process and timeline to acquire and ship equipment covers all details as described in Instruction to Offerors and aligns with contract start date.

Volume III - Past Performance First, the recency (within the last 3 years) then the relevancy (VR, R, SR, NR) of each past performance effort IAW the Adjectival Rating table.

Then Past Performance efforts will be given an overall confidence rating of substantial confidence, satisfactory confidence, limited confidence, no confidence, or unknown confidence.

Evaluation Process:

1. Volume II, “Technical Capability”, will be evaluated on an Acceptable/Unacceptable basis.

2. Volume III, “Past Performance“ and Volume I “Price” will be evaluated using a tradeoff approach, with Past Performance being more important than Price.

E V A L U A T I O N O F P R O P O S A L S

Attachment 1 - Pricing Spreadsheet

Past Performance - Evaluation Ratings

Q U E S T I O N S A N D A N S W E R S

Please submit all questions regarding this slide deck to the Contract Specialist, Maria Brophy, at maria.n.brophy.civ@us.navy.mil by 1 April 2024 at 1400 EST.

P L E A S E E N S U R E A L L O F F E R S A R E S U B M I T T E D B Y 1 5 A P R I L 2 0 2 4 A T 1 7 0 0 E S T .

Please email all proposal documents to the Contract Specialist, Maria Brophy, at maria.n.brophy.civ@us.navy.mil and the Contracting Officer, Daniel Arnold, at daniel.r.arnold30.civ@us.navy.mil.