Pre-Proposal Conference Presentation V2- MMS RFP_1.3.25.pptx

Maryland State Police Aviation Command Mission Management System (MMS) Upgrade Pre-Proposal Conference

Welcome/Agenda Sign In Please send an email with your full contact info (name, company name, address, phone number, and best email address) In addition, please advise if you are considering being the Prime Contractor OR if you are able to provide one or more of the following components (Mission Computer, Datalink, Crew Interface and Display, etc) Agenda Project Description and Scope of Work MSPAC Operations and Current equipment RFP Overview Key Information Scope of Work Proposal Submission Instructions Evaluation and Selection Process Appendices and exhibits Financial Proposal Overview Questions During Bid Proposal Addendum Completion Time and Project Schedule

EMMA

Questions

Project Description and Scope of Work The Maryland State Police Aviation Command (MSPAC) is issuing this Request for Proposals (RFP) to solicit proposals to upgrade the Mission Management System in MSPAC’s AW139 Helicopter fleet. The Mission Management System will replace obsolete components with a family of subsystems which will assist aircrews with navigation, situational awareness, video and data transmission, video recording, and post incident documentation.

Pearls- Equipment for ten aircraft Mission computer and software Datalink Displays Installation engineering/approval and creation of installation kits Training Five years of post-installation product support We understand that most companies present only provide components or subsystems. We are looking for companies to put together joint proposals from a team of companies with compatible products that will meet our requirements.

MSPAC Operations and Current Equipment

MSPAC Operations Mission Profile Medevac SAR (Overland and Overwater hoist operations) Law Enforcement Homeland Security/Disaster response Multiple mission profiles in a single flight without landing to reconfigure.

No patrol operations. Response from ground for missions.

10 AW139s operating from seven bases statewide 4-person crew. 2 pilots, 2 TFO/Flight Paramedics Three in a row on the Left side for LE operations Multi-mission cabin Centrally dispatched via SYSCOM Response area includes the entire state plus 30 miles into neighboring states and 12mi into the Atlantic Ocean.

Frequent multi-aircraft missions Part 145 repair station in-house Four primary maintenance bays

Current Equipment Most mission systems are unchanged from initial delivery. They include:

EuroNav 5 Moving Map system SAAB Direct CR recorder Vislink downlink RDDS 15in display for TFO Sirio panel cockpit 5th display ISAT 100 Satcom systems Aerolite Medical interior Upgrades in progress Canyon RT7000 Tactical Radios Axnes PNG Wireless Intercom System

Maryland’s RFP Process

Key Information Summary Proposal Submission

VIA EMMA ONLY

Site Visit January 15th, 2025 Must notify of intent to attend NLT 1400 EST January 10th, 2025 Questions Due Date and Time 1200 EST January 29th, 2025 Multiple/Alternate Proposals Multiple or alternate proposals will not be accepted.

RFP Scope of Work

Seven Main Areas:

Mission Computer Datalink Crew interface and Display Mounting and Installation Training Ongoing Support Desired Options.

Proposed systems may exceed the requirements or contain other features but must comply with each specified requirement.

Please carefully read the entire SOW (section 2) this is only a brief overview.

Mission Computer

Datalink

Crew Interface and Display

30 inches

Mounting and Installation

Training and Support

Desired Options

Proposal Submission (Section 5)

Submission Two Part Submission Volume 1 – Technical Proposal Volume 2 – Financial Proposal Proposals will only be accepted via EMMA Pricing information SHALL NOT BE INCLUDED in the Technical Proposal

Technical Proposal Curable Vs Non-Curable Items (Section 5.3)

Information in the RED boxes is REQUIRED. IF you do not provide it, your bid will not be accepted. WE CANNOT GO BEHIND YOU AND ASK FOR THIS INFORMATION.

Evaluation and Selection Process (Section 6)

Evaluation Criteria

Selection Process Technical Proposals will be evaluated for technical merit and ranked. During this process, presentations and discussions may be held.

Offerors must confirm in writing any substantive clarifications or changes to technical proposals Financial proposals will then be ranked.

The procurement officer will recommend the award to the proposal determined to be most advantageous to the State. Technical factors will receive greater weight than financial factors.

Appendices and Exhibits Sample Contract Please ensure that your legal team reviews this ahead of time.

Financial Proposal Overview

Place a number in each box If there is no cost for a line item, you may put “0” in the box (ie, if map updates for the first year are included) You MUST INCLUDE the # of SIM cards your system needs.

If the system uses state provided SIM cards on existing State cellular data plans, you may put 0 in the cost for data transmission, unless there is a specific additional fee for use of the datalink system.

For optional features:

List the cost difference from the baseline configuration for each feature you offer If an option is included or you are willing to provide it at no additional cost, place 0 in the box.

If multiple desired optional features are included in one add-on cost (ie, you get MTI and ATR with the same add on hardware) then detail that in the technical proposal. If the costs can be separated, then place the costs into two separate lines. If they cannot be separated, put the full cost in both lines.

Option Year Tabs 1-5 are to encapsulate the “cost of ownership”. Please capture all potential costs with operating the system over time.

If anything is included (ie, map updates) then you may put 0 in the box.

As with the initial year, the data transmission can be put Please note that the annual costs are split into months and adjust accordingly. The sheet will automatically total the amounts.

Any costs associated with continued use of any optional feature should be included in the appropriate line.

If there are no additional costs beyond purchase, place a 0 in the box.

Grand total will be calculated automatically from inputs on the previous pages.

If you do not fill out the number of SIM cards required by your system, the sheet will not total the base year appropriately.

Questions During Bid All questions with important content will be captured during this meeting with their answers and posted to eMMA within 72 hours (3 Business Days).

Any questions and answers will be shared to all participants. This will start a new round of bidding. It is important to acknowledge the addendum and resubmit your bid to the most current round. If you do not, we cannot select your proposal.

Questions cut-off is January 29, 2025.

Questions to Date Question 1

Is this RFP open solely to contractors for full project bids? Specifically, would it be possible for us to submit a quote solely for your display requirements, or are you seeking quotes for the entire project?

Answer 1

Please consider attending the Pre-Proposal Conference where you will hear all about the RFP and the requirements. This contract will have a Prime vendor who will be responsible for subcontracting as necessary to provide a complete proposal. The attendee list will be published after the conference to allow companies who only provide specific components to pair up with potential prime vendors. There will not be competitions for individual components.

Proposal Addendum All Proposal Addendums will be posted to eMMA within approximately 72 hours (3 Business Days). As to date, there has been 1 Addendum.

Proposal opening There will be no public opening of proposals.

Completion Time and Project Schedule This Contract shall be for a period of approximately one (1) year with five (5) one-year option periods beginning July 1, 2025. MSPAC will schedule and hold a virtual kickoff meeting within 10 Business Days of NTP Date for all of the awarded vendors.

Installations will be performed during existing maintenance cycles and timed to minimize disruptions in MSPAC’s essential services.

EMMA

Amendments New Rounds

General questions and discussion

Thank you very much!

Project Lead TFC Adam Murray Adam.murray@maryland.gov 910-261-7588 Procurement Manager Bonita Rose Bonitam.rose@maryland.gov 410-238-5844 image3.png image4.jpeg image5.jpg image6.png image7.png image8.PNG image9.PNG image10.jpg image11.jpg image12.png image13.png image14.png image15.png image16.png image17.png image18.png image19.png image20.png image21.png image22.png image23.png image24.jpeg image25.png image26.png image27.png image28.png image29.png image30.png image31.png image32.png image33.png image34.png image35.jpg image36.png image37.png image38.jpg image39.png image40.png image41.png image42.jpg image43.png image44.png image45.png image46.jpg image47.jpg image48.jpg image49.jpg image50.jpg image51.jpg image1.jpeg image2.png