Pre-Bid Script - JESSUP REGION EXHAUST HOOD CLEANUP (5 LOCATIONS).pdf

PRE-BID SCRIPT

PRE-BID MINUTES

BPM039737

JESSUP REGION EXHAUST HOOD CLEANUP (5 LOCATIONS)

Date: Wednesday, October 11, 2023, Time: 10:00 a.m. Local

Good morning, everyone! Welcome to the Pre-Bid Conference JESSUP REGION EXHAUST

HOOD CLEANUP (5 LOCATIONS). My name is Jonicia Tucker and I am the procurement officer representing the Department of General Services.

The solicitation number for this contract is BPM039737.

Introduction of others: also on the call, DEPARTMENT OF PUBLIC SAFETY AND

CORRECTIONAL SERVICES, CHARLIE CAMPBELL, DEPARTMENT OF GENERAL

SERVICES, KEN IYARE, AND PELICAN CONTRACTING.

Introduction of Attendees

This is a four (4) year contract beginning January 1, 2024, through December 31, 2028, with

NO renewal options.

The purpose of this pre-bid is to clarify any questions or concerns bidders may have with regard to the specifications of this solicitation prior to submission of their bid on eMarylandMarketplace

Advantage also known as eMMA.

Changes to specifications or to the scope of work will be published as an Amendment and supersede the original published document as per COMAR 21.05.02.07. The pre-bid minutes will be published as an amendment and become part of this solicitation on eMMA. Nothing stated at the pre-bid conference may change the invitation for bids unless a change is made via written amendment by myself as the Department of General Services Procurement Officer,.

Specifications and other Bid Documents can be examined without charge on eMMA at https://procurement.maryland.gov/. In addition, you may email the eMMA help desk at emma.helpdesk@maryland.gov, if you need assistance. In order to receive a contract award, a vendor must be registered on eMMA.

Please print out all forms and attachments and carefully review the entire solicitation.

After bids are opened, you will no longer be able to access the solicitation forms and attachments. Retain all sections for future reference.

https://procurement.maryland.gov/ file://///balt-adfs01.ad.fr.dgs.state.md.us/Vol2/Procurement/USERS/Commodities/1%20Kim%20Hackett/FY%2020/emma.helpdesk@maryland.gov

By submitting a response to this solicitation, a vendor shall be deemed to represent that it is not in arrears in the payment of any obligation due and owing the State of Maryland. This includes the payment of taxes and employee benefits, and that it shall not at the time of bid, or during the term of the contract, become in arrears if selected for contract award. It will be the bidder's responsibility to timely clear up any outstanding issues upon notification. In addition, please note that the company name you submit your bid under in eMMA, must match exactly as your company is registered in the

State of Maryland with the Office of the Comptroller and Department of Assessments and Taxation.

If you are an out of State Business please make sure you are registered with the Comptroller’s

Office. Also, if you are an out of State business you must have a State of Maryland business license and a resident business office in the State of Maryland.

Bids are due no later than 2:30 PM on Wednesday, November 15, 2023, at 2:30 PM Local Time

The complete list of required documents may be found under Section 4 – Bid Format, beginning on page 55 of the IFB. The following documents must be completed and submitted with your bid:

*Mandatory Affidavits: B, C, D G. I, K, L, O – Any amendments

➢ Bid/Proposal Affidavit (Attachment B): execute and attach to the bid or proposal with solicitation.

➢ Contract Affidavit (Attachment C): execute and attach to the bid or proposal with solicitation.

➢ Living Wage Requirements for Service Contracts (Attachment G)

➢ Conflict of Interest Affidavit and Disclosure (attachment I): execute and attach to the bid or proposal with solicitation.

➢ Company Profile (Attachment K): complete and attach to the bid or proposal with solicitation.

➢ Mercury Affidavit (Attachment L): execute and attach to the bid or proposal with solicitation.

➢ DHS Hiring Agreement (Attachment O)

➢ All amendments issued by the Procurement Officer to this solicitation must be acknowledged.

Only information addressed in the IFB and through its amendments will be considered the official position of the State. Any specifications or discussions held at any walkthrough or site visitation, unless brought to the attention of the Procurement Officer, will not be considered the position of the

State.

The references you provide in your Company Profile will be contacted and will be considered in the determination of bidder responsibility. The Procurement Officer is not responsible for incorrect or outdated information, or for references that fail to respond within three (3) working days. Please ensure that your references are aware they have been used and ask they respond in a timely manner.

References shall speak to your ability to perform the elements of work described in the specifications.

If you have additional questions after this pre-bid conference, you may submit them, via email, to the Procurement Officer at Jonicia.Tucker1@maryland.gov for response.

If you must take exception to an element of the specifications or believe that an element of the specifications may be unreasonably restrictive, please inform the Procurement Officer immediately.

After bid opening, exceptions to the specifications will not be accepted or considered.

The deadline for submitting additional questions, or for informing the Procurement Officer of any possible restrictive elements, is Wednesday October 18, 2023. If additional questions are submitted after this date, the Procurement Officer will, based on time and availability, attempt to answer the questions, but a response cannot be guaranteed.

By submitting a response to this solicitation, the Bidder agrees to accept payments by electronic funds transfer. This is a mandatory requirement for all contracts over $200,000.00 before they are approved by the Board of Public Works.

Now, I would like to turn the meeting over to the agency to discuss the scope of work and the specifications further. Please send all questions you may have in writing to my email address:

Jonicia.Tucker1@maryland.gov.

Thank you for attending this Pre-Bid Conference! The discussion is now open to any questions you may have. – If you have any questions, please submit them in writing to my email address:

Jonicia.Tucker1@maryland.gov.

Thank you for attending this Pre-Bid Conference Call, and good luck!

mailto:Jonicia.Tucker1@maryland.gov