Pre-Bid Minutes -Autonoumous Surface Vehicle-DNR.docx

PRE-BID MINUTES

Autonomous Surface Vehicle Maryland Department of General Services (DGS) Office of State Procurement (OSP) Maryland Department of Natural Resources

Date: November 21, 2025 Time: 11a.m-11:13 a.m.

Good Morning, Everyone! Welcome to the Pre-Bid Conference for the Maryland Department of Natural Resources “Autonomous Surface Vehicle. My name is Cindy McCauley, and I am the Procurement Officer representing the Maryland Department of General Services, Office of State Procurement. I ask that everyone present please put your name and company name in the chat to sign into this meeting

The solicitation number for this contract is eMMA# BPM051239

Attendees:

MD DGS – Office of State Procurement Cindy McCauley, Procurement Officer

Maryland Department of Natural Resources Stephen VanRyswick, DNR Tina Chinedu Mbonu, DNR

Vendor(s):

Noah Williams, Seafloor Systems Julia Nelson Minutes

The purpose of this pre-bid is to clarify any questions or concerns bidders may have with regard to the specifications of this solicitation prior to submission of their bid on eMMA. Changes to the specifications or to the scope of work will be published as an Amendment and supersede the original published document as per COMAR 21.05.02.07. The pre-bid minutes will be published as an amendment and become part of this solicitation on eMMA. Nothing stated at the pre-bid conference may change the invitation for bids unless a change is made by me, the DGS Procurement Officer, by written amendment.

Specifications and other Bid Documents can be examined without charge at the eMaryland Marketplace Advantage (eMMA) website at https://procurement.maryland.gov/. In addition, you may email the eMMA help desk number at emma.helpdesk@maryland.gov, if you need assistance. In order to receive a contract award, a vendor must be registered on eMMA.

Please print out all forms and attachments and carefully review the entire solicitation.

If you are an out-of-state business, please make sure you are registered with the Comptroller’s Office. You must also have a State of Maryland business license and a resident business office in the State of Maryland.

The references you provide in your Company Profile will be contacted, and will be considered in the determination of bidder responsibility. The Procurement Officer is not responsible for incorrect or outdated information, or for references that fail to respond within three (3) working days. Please ensure that your references can speak to your ability to perform the elements of work described in the specifications.

The deadline for submitting additional questions is December 2, 2025. If additional questions are submitted after this date, the Procurement Officer will, based on time and availability, attempt to answer the question, but a response cannot be guaranteed. The bids are due December 10, 2025, by 2:00 p.m. Local Time.

By submitting a response to this solicitation, the Bidder agrees to accept payments by electronic funds transfer. This provision on Electronic Funds Transfer applies to contracts of over $200,000 for which payments are made through the State Comptroller. Electronic funds transfer will be used by the State to pay Contractor for this Contract and any other State payments due Contractor unless the State Comptroller’s Office grants Contractor an exemption.

At this time, I will turn it over to Mr. Stephne to see if he would like to add anything. If not, I will open the floor for questions. All questions asked at this pre-bid must be submitted in writing via email through eMaryland Marketplace Advantage.

Thank you for attending this Pre Bid Conference!