Pre-Bid Conference Summary (Includes Attendees).pdf

Pre-Bid Conference for the Maryland Military Department's Maintenance for Air Compressors – Maryland Military Department Locations eMMA# BPM037157

Date: April 21, 2023 Time: 10:00 AM Local Time

Attendees:

Shareda Holifield, MMD Andrew Bull, MMD Robert Moxley, MMD Charles Guthrie, MMD Dakota London, LBS Corporation

Introductions: Shareda Holifield opened the conference by introducing herself as the Procurement Officer for this solicitation. Andrew Bull, Robert Moxley, and Charles Guthrie from the Maryland Military Department were also introduced.

Purpose of the Pre-Bid Conference: The purpose of this Pre-Bid Conference is for guidance for information regarding this Invitation for Bids. Changes to the specifications or to the scope of work will be published as an Amendment and supersede the original published document as per COMAR 21.05.02.07. The Pre-Bid minutes will be published as an amendment and become part of this solicitation on eMMA. The solicitation number for this contract is BPM037157. Nothing stated at the Pre-Bid conference may change the Invitation for Bids unless a change is made by the state via written amendment. Questions and comments should also be submitted in writing by email to me for a formal response.

Specifications and other IFB Documents can be examined without charge at eMaryland Marketplace Advantage (eMMA) website at https://procurement.maryland.gov. In addition, if you need assistance, you may email the eMMA help desk at emma.helpdesk@maryland.gov. In order to receive a contract award, A bidder must be registered on eMMA.

Please carefully review the entire solicitation. By submitting a response to this solicitation, a potential bidder shall be deemed to represent that it is not in arrears in the payment of any obligation due and owing the State of Maryland. This includes the payment of taxes and employee benefits, and that it shall not at the time of the bid due date or during the term of the contract become in arrears if selected for contract award. It shall be the Bidder’s responsibility to timely clear any outstanding issues upon notification. In addition, please note that the company name you submit your bids with, must match exactly with how your company is registered in the State of Maryland with the Office of the Comptroller and Department of Assessments and Taxation. If you are an out of State Business, please make sure you are registered with the Comptroller’s Office.

Please review the Key Information Sheet along with any amendments, should there be any changes to the deadline or any other changes. Be sure that questions are submitted at the time listed on the Key Information Sheet. If additional questions are submitted after this date , I, the https://procurement.maryland.gov/ file://dmil-nas/Home_Folders/Holifields/Document/emma.helpdesk@maryland.gov

Procurement Officer, will based on time and availability, attempt to answer the question, but a response cannot be guaranteed.

Please note all amendments must be acknowledged by the Bidder. Each amendment creates a new round. If an amendment is issued after your proposal has been submitted, move your proposal forward to the new round. If your bid is late, it cannot be accepted.

The Maryland Military Department issuing this Invitation for Bids (IFB) in order to procure the services defined in this Section 2, as specified in this IFB, from a contract between the successful bidder(s) and the Maryland Military Department: to perform preventative maintenance for air compressors at Maryland Military Locations.

The Contract type is fixed price. The contract duration is three years from date of award.

General Requirements

• As stated in the IFB, Bidders have/had the opportunity to submit additional questions in writing only. These questions are to be submitted to me no later than Friday, May 12, 2023 at 5pm Local Time/EST. You must send to the attention of:

shareda.holifield2@maryland.gov.

• All questions and responses shall be published as an amendment to the solicitation on eMMA.

• A Contract shall be awarded to the responsible Bidder(s) submitting a responsive Bid with the most favorable evaluated bid price (as referenced in COMAR 21.05.02.13) for providing the goods and services as specified in this IFB. Bidders must bid all line items.

Partial or incomplete bids will be rejected unless otherwise stated in the solicitation. See IFB Section 6 for Bid evaluation and award information.

• Ensure all required documentation as requested is included in your bid as outlined in Section 7 of the IFB that list each document to be submitted either at the time of the bid due date, time of award etc. You also shall submit documentation required in 5.4 require bid submission.

The Invitation for Bids was briefly summarized, placing emphasis on the minimum qualifications that are required.

SBR Requirements: This is a Small Business Reserve solicitation. You must be certified as a Small Business in eMaryland Marketplace Advantage. If you need to certify or recertify and you need assistance, you can access the Quick Reference Guides for eMMA at procurement.maryland.gov/emma-qrgs

Questions and Answers: Shareda Holifield opened the discussion for questions. There were not any questions prior to visiting the site.

Closing: Shareda Holifield reminded attendees of the bid due date, and attendees proceeded to see the first site.

mailto:shareda.holifield2@maryland.gov