Pre-Bid Conference - CPR training.ppt

PRE-BID CONFERENCE

for RFP# 177-24 CPR Training for MBTA Employees Thursday, 15th Aug, 2024 at 10:00 a.m.

Introductions

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Pre-Bid Logistics

8/15/2024

Make sure that the bidders know that they cannot not contact stakeholders or other MBTA staff regarding this bid; all communication must come thru Procurement & Logistics via COMMBUYS or email. Make mention of section 3.2.1 for the MBTA Designated Representative

Agenda

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Session Expectations

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RFP 145-24 MBTA Gift shop

Overview

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Services

Scope of Work Overview

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RFP Structure

Introduction Scope of Work Bidders Instructions & Procurement

Terms & Conditions Attachments Response Forms

Scope of Work

Review and Evaluation Contains the contractual terms by which Bidder is expected to abide

Information Duration of Contract (1-Year Term w/ + 2 year option Scope of Work Deliverables

Bid Conference RFP Calendar Rules of Contact Insurance Submit on Commbuys Technical Proposal Price Proposal Pass/Fail Criteria Technical Response Criteria Evaluation Approach Standard Terms and Conditions

Form D: Price Response Form

MBTA Minimum Insurance Requirements

Form B: Technical Proposal Price Proposal

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RFP Bid Submission

RFP 177-24 CPR training for Employees

Submission of Response

The specific requirements for submissions of the Technical Response are included in Form B.

The specific requirements for submission of the Price Response are included in Form D.

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Bidder Evaluation Criteria

Bidder must complete all required forms and submit all other required forms listed in the RFP The MBTA will evaluate each Response based on a combination of Pass/Fail Criteria, Technical Evaluation Criteria and Price Responses to determine the Best Value for the Authority.

All Responses will be reviewed for:

The responsiveness of the Bidder to the requirements set forth in the RFP.

Conformance to the RFP instructions regarding organization and format.

Deficiencies and minor informalities, apparent clerical mistakes which are unrelated to the substantive content of the Response for clarification.

Basis of Award

Best – Value Proposal

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What Makes a Compliant Proposal Response?

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Important Dates

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Training Resources

COMMBUYS Q&A

Please watch this short video that demonstrates how to use the tool to ask questions about the bid.

COMMBUYS Q&A is a tool to manage dialogue between buyers and bidders.

Link to the video

To all Bidders: Please watch this short video that demonstrates how to use the tool to ask questions about the bid.

COMMBUYS Training Pre-recorded Webcast How to Locate and Respond to Bid Solicitations in COMMBUYS Link to the recording.

Job Aids How to Create a Quote in COMMBUYS Using the Q&A Tab within a COMMBUYS Bid How to Withdraw, Reopen, and Resubmit a Quote Basic COMMBUYS Navigation and Searching for the Seller Role

Link to the Vendor Training Schedule;

On this slide we have a variety of methods to review the training material, you can View the webcast Participate in Vendor Training or Read the job aids

Important steps to follow for bid submission Acknowledge the Bid Bidders are encouraged to Acknowledge the bid to be notified of any updates/amendments to the bid, including changes to the bid opening date/due date.

To receive these updates:

You must be registered in COMMBUYS to take this action.

Questions?

OSD Help Desk Monday – Friday, 8:00 a.m. – 5:00 p.m.

888-MA-State (627-8283) OSDHelpDesk@mass.gov Plan to Submit Your Response All responses must be submitted in COMMBUYS by the Bid Opening Date and Time; late responses may not be accepted.

It is imperative that bidders allow sufficient time to submit their quote, and bidders are advised – at a minimum – to begin well in advance of the Bid Opening Date and at a time when OSD Help Desk staff are available for questions.

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Questions?

Closing This presentation in part or in whole is not meant to take precedence over the RFP documents in RFP 177-24 as posted on COMMBUYS, please refer to COMMBUYS for the most accurate information.

RFP Schedule and any dates mentioned are subject to change at the discretion of the MBTA. Please refer to COMMBUYS for the most accurate information.

Questions should be posted on COMMBUYS (Deadline – August 21st by 2:00 p.m.)

Any and all communication during the non-mandatory Bidders’ Conference of Aug 15th , 2024, represents no favor to attendees. All Bidders’ responses will be treated equally regardless of attendance.

This Presentation will be posted on COMMBUYS in the File Attachments section.

Thank You for your interest in partnering with the MBTA

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Thank you for attending!

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