Pre-Bid Attendees List 170036C001.pdf

This is a Pre-Bid Attendees List document related to an Invitation to Bid (ITB) issued by the Oregon Department of Corrections (ODOC) Purchasing/Contracts Division for the procurement of rice varieties. The solicitation seeks approximately 80,000 pounds each of Brown Rice and White Rice, with a total procurement volume of approximately 160,000 pounds. Bids were due by July 26, 2021, at 9:00 AM Pacific Time. The first delivery of each rice type was required within 45 days after purchase order receipt, with subsequent deliveries scheduled 30 days apart until the full order quantity was fulfilled. The document captures attendance at the pre-bid conference, indicating bidder engagement and interest in the procurement opportunity.

Pricing must be quoted per unit with no more than four digits past the decimal point and must comprehensively include all transportation, fuel surcharges, and delivery charges. ODOC evaluation criteria include a 5% preference for Oregon goods and a 5% preference for resident bidders headquartered in Oregon, though no explicit set-aside designations for disadvantaged enterprises are indicated. Bidders were required to submit detailed product specifications, specific product grades, packaging requirements, nutritional facts, and country of origin certifications upon request. The solicitation indicated that ODOC would evaluate and award one or more contracts based on the lowest responsive and responsible bids, suggesting the agency was seeking multiple potential vendors capable of meeting precise product specifications and delivery requirements. No information regarding incumbent vendors, existing infrastructure requirements, or the exact award value was provided.