PRD RFI Oct 2026 r2.pdf

Federal Emergency Management Agency (FEMA) Office of Chemical, Biological, Radiological, and Nuclear (CBRN), Securing the Cities (STC) and Mobile Detection Deployment Program (MDDP) Personal Radiation Detector (PRD)

Request for Information (RFI)

October 22, 2026

REQUEST FOR INFORMATION (RFI) SUMMARY: The Department of Homeland Security (DHS), Federal Emergency Management Agency (FEMA), Office of Chemical, Biological, Radiological, and Nuclear (CBRN) requires Personal Radiation Detectors (PRDs).

PRDs are pager-size devices worn by users for radiological and nuclear detection capability as well as personal protection. PRDs automatically monitor the environment and alert the user when radiation levels above the natural background are detected. PRDs also assist the user in localizing the source of detected radiation. The high sensitivity and rapid response time to the variations in the ambient radiation levels clearly distinguish PRDs from the family of electronic dosimeters which are mainly used for accurate dose and dose rate.

GENERAL INFORMATION: This RFI is issued solely for information gathering purposes to identify offerors that can provide identify commercially available, gamma-detecting Personal Radiation Detectors (PRDs), including available wireless-communication and data-transmission capabilities in advance of an acquisition which will include testing of the most compliant candidate solutions.

In accordance with FAR 15.201(e), RFIs may be used when the Government wants to obtain price, delivery, other market information, and capabilities for planning purposes. Responses to these RFIs are not offers and cannot be accepted by the Government to form a binding contract. This RFI shall not be construed as a commitment by the Government for any purpose, nor does it restrict the Government to an ultimate acquisition approach.

Respondents are solely responsible for all expenses associated with their RFI response. Respondents will not receive additional information in response to their submittal to the RFI and will not be notified of the resulting market research.

Interested parties must submit sufficient documentation in accordance with the instructions in this RFI and current industry’s best practices and standards, demonstrating their ability/experience to meet or exceed the Government’s requirements listed in this notice.

PROPRIETARY INFORMATION AND DISCLAIMERS: Respondents shall identify any proprietary information in its RFI response. Information submitted in response to this RFI will be used at the discretion of the Government. Further, the information submitted will remain confidential insofar as permitted by law, including the Freedom of Information and Privacy Acts. FEMA reserves the right to utilize any non-proprietary technical information in the anticipated requirements document or solicitation.

Although it is not necessary to address in their response, respondents shall be aware of any potential, actual, or perceived organizational conflicts of interests. Any real or potential conflicts must be sufficiently mitigated prior to a contract award. For further guidance, refer to the Federal Acquisition Regulation, Part 9.5.

NAICS and Product Service Code (PSC) The following tentative NAICS and PSC codes are being considered for this scope:

• NAICS 334519 — Other Measuring and Controlling Device Manufacturing

• PSC 6695 – Combination and Miscellaneous Instruments

ANTICIPATED PERIOD OF PERFORMANCE START DATE: Q4FY28

ANTICIPATED CONTRACT VALUE: $35 Million

ANTICIPATED PERIOD OF PERFORMANCE

The Government plans for a base period of one (one) year with four (one-year) option periods for a total duration of five years as depicted in the table below.

ANTICIPATED ACQUISITION STRATEGY: FEMA has not decided on the acquisition strategy for this competition and whether the solicitation will be unrestricted, a set-aside for small businesses, or some hybrid approach with some work being unrestricted or set aside solely for small businesses. In all cases, FEMA reserves the right to select an acquisition strategy in the best interest of the Agency that will satisfy our mission need in the most effective, efficient, and economic manner.

One option the Government is currently contemplating awarding this acquisition as a single award IDIQ contract, providing PRDs. Please incorporate any comments regarding the advantages and/or disadvantages for the proposed acquisition strategy, and/or recommendations for an alternate acquisition path/solution, in your response to the RFI Questions.

PROGRAM BACKGROUND:

The Department of Homeland Security (DHS), Federal Emergency Management Agency (FEMA), Office of Chemical, Biological, Radiological, and Nuclear (CBRN) Support’s mission is to detect and protect against the unauthorized importation, possession, storage, transportation, development, or use of a nuclear explosive device, fissile material, or radiological material in the United States and to improve that detection system over time. The Office of CBRN Support continually develops and procures radiation detection equipment for deployment by DHS and assists state/local/tribal/territorial law enforcement entities, as appropriate, to strengthen detection in various domestic pathways through which global commerce travels.

FEMA PRD operational users include Securing the Cities (STC) and Mobile Detection Deployment Program (MDDP) users. The users have a potential need for 13,000 units to be deployed over 5 years to support CBRN defense missions.

RFI OBJECTIVE:

The objective of this RFI is to identify commercially available, gamma-detecting Personal Radiation Detectors (PRDs), including available wireless-communication and data-transmission capabilities in advance of an acquisition which will include testing of the most compliant candidate solutions.

ATTACHMENT: Attached for reference and vendor response:

Attachment 1: Personal Radiation Detector Requirements Matrix

RFI RESPONSE SUBMITTAL INSTRUCTIONS:

Interested contractors shall submit their RFI responses electronically to Isaac Chapple, Contracting Officer, at Isaac.Chapple@fema.dhs.gov no later than 12:00PM Eastern Standard Time (EST), (due 11/18/2026).

“RFI Response for RFI Number: 70FA4027I00000002, Personal Radiation Detector” shall be in the subject line of your e-mail. All responses shall be unclassified, with proprietary information clearly marked. The document format shall be either Microsoft Word (doc or .docx), or Adobe Acrobat (pdf) formats. Pages shall be 8.5 by 11 inch and shall use a type of pitch that is no smaller than a standard 11-point font type, with the exception of charts, graphs, or tables, which shall use a pitch not smaller than 10-point font. Responses to RFI shall not exceed 10 (ten) pages in length including images, data displays, charts, graphs, and tables. Do not include promotional materials.

RFI Responses shall include the following information in the order below:

A. Cover Page with the following information:

1. Company Name

2. Company Address

3. UEI Number

4. Company Point of Contact - Name, Title, Phone, and Email address

5. Statement of current business size status (i.e., HUBZone small business concern, service-disabled veteran-owned small business firm, 8(a) contractor, woman-owned small business, small business, public benefit corporation, or large business concern). Also, business size in relation to the NAICS code size standards assigned to this acquisition.

6. GSA Schedule Number, Contract Number, and Period of Performance and/or DHS Strategic Sourcing Vehicle Category Name and Contract Number, if applicable

B. Contractor Proposed Capability

C. Vendor Completed Attachment 1, Personal Radiation Detector Requirements Matrix

D. Rough Order of Magnitude (ROM) Estimate

REQUEST FOR INFORMATION:

Interested companies must submit responses to the below with sufficient information to facilitate FEMA’s understanding of industry and technology capabilities and shortcomings.

CONTRACTOR PROPOSED CAPABILITY:

1. Identification of the commercially available PRD. To include configuration, relevant hardware, software, firmware, detector, battery, accessories, and mobile-application configurations. Please note, Spectroscopic PRD will not be considered for this requirement.

2. Device photographs/ images.

3. Calibration Procedures (if needed).

4. Relevant product literature and technical specifications.

5. Additional PRD capabilities. Identify and describe any additional capabilities of the offered PRD, including:

• Total-dose tracking and reporting;

• Categorization of detected or identified radiation, such as naturally occurring radioactive material (NORM), industrial, medical, or special nuclear material; and

• Geospatial-position capability, including Global Positioning System (GPS), if available.

6. Training. Provide recommended training requirements (e.g. 1 hour of Virtual online class, in-person training)

7. Wireless communications and data transmission information, if applicable. The vendor must address whether the device can wirelessly transmit the following data:

• Manufacturer name, instrument model, serial number, and software version;

• Gamma detector type;

• Geospatial location;

• System status or health;

• Alarm information, including time, location, and duration;

• Gamma-ray alarm indication; and

• Measured radiation levels.

8. For devices capable of data streaming, the vendor must address the following:

• Transmission rate and periodicity;

• Data format, such as ANSI/IEEE N42.42;

• Data-security standards, methods, and techniques; and

• Whether wireless data streaming can be disabled locally and/or remotely.

PERSONAL RADIATION DETECTOR REQUIREMENTS MARTIX

The vendor must complete the following information, which is included in Attachment 1, Personal Radiation Detector Requirements Matrix:

Column Title Instruction

F Vendor Capability Relative to Threshold and Objective

Select one: Meets Objective; Meets Threshold Only;

Partially Meets Threshold; Does Not Meet Threshold;

Not Applicable.

G Basis of Response / Supporting Evidence Available

Select one or more: Manufacturer testing;

Independent testing; Product specification;

Certification/declaration; Operational use; Analysis;

Other.

State whether supporting documentation is available upon Government request. (Yes/No) Do not attach test data or reports to the RFI response.

H Test Status, Most Recent Test Date, and Vendor Comments

Enter: Tested / Not Tested / N/A;

If tested, provide the most recent relevant test date or date range (MM/YYYY or MM/YYYY–MM/YYYY)

I Optional Comments

Explain any “Partially Meets Threshold” or “Does Not Meet Threshold” Responses from Column G, as desired.

Provide concise material comments, conditions, limitations, or assumptions, as desired.

ROUGH ORDER OF MAGNITUDE:

The vendor must provide the unit price of the PRD in response to the scenarios below:

1. The vendor must provide the unit price of the PRD in response to the scenarios below:

• Price without discounts.

• Procurement of less than 500 units

• Procurement of 500 – 1,000 units

• Procurement of 1,001 – 5,000 units

2. Test Unit Availability. The vendor’s willingness to provide ten test units of a single model to support Government testing against the stated requirements. The vendor should indicate whether it is willing to loan the units under a bailment agreement in exchange for receiving the resulting test data, with the understanding that environmental testing may damage some units. Alternatively, the vendor may propose other arrangements that are mutually acceptable to all parties.

3. Available ordering vehicles. Identify Federal Supply Schedule (FSS) contracts and other Government-wide ordering vehicles available for the offered PRD configuration, if applicable.

4. Warranty. Provide warranty cost, available warranty-duration options, and the point at which the warranty period begins, such as delivery acceptance or operational deployment.

ONE-ON-ONE ENGAGEMENT

Information from this RFI may lead or one-on-one market research discussions and other forms of industry engagement with the top five potential offerors if the Government deems it necessary to discuss capabilities statements submitted.

This RFI is for market research purposes only. Therefore, any questions submitted along with your response may or may not be answered by FEMA.