Prattsburgh Engineer RFQ Rebid Question 1.pdf

This file is a clarification response from the Town of Prattsburgh, New York regarding the rebidding of an engineering services Request for Qualifications (RFQ). The Town is seeking professional engineering services to design repairs and develop bid documents for stormwater infrastructure damaged during Tropical Storm Debbie in August 2024. The scope of work encompasses three primary locations: Pressler Road Stream Culvert, Lyons Hollow Road Embankment Failure, and Dillenbeck Road Culvert, with potential for additional work throughout the Town. Services include onsite inspections, regulatory analysis and permit applications, preliminary design development, final plans and specifications, permit acquisition, erosion control planning, contractor oversight, and project administration. Responses are due October 5, 2026 by noon, with the Town Board meeting on October 19, 2026 for likely selection approval. The selected engineer must begin work within 30 business days of contract approval.

The RFQ was rebid due to FEMA compliance requirements mandating a minimum of three competitive bids or proposals for project selection under FEMA Public Assistance funded projects. The first solicitation did not meet FEMA's minimum submission threshold. Respondents must hold New York professional engineering licensure and demonstrate a minimum of five years of staff expertise in municipal and civil engineering with documented experience in watersheds, hydrology, siltation, waterflow management, cost estimating, and FEMA-funded projects. Evaluation criteria allocate 20 points for completeness and clarity, 30 points for depth of experience and references, 30 points for approach and methodology, and 20 points for fee structure, with up to 10 bonus points for prior cooperation with New York State and FEMA. The work is funded through FEMA Public Assistance under Presidential Disaster Declaration FEMA-4825-DR and is subject to federal compliance requirements including the Davis-Bacon Act, Drug-Free Workplace Act, Equal Employment Opportunity provisions, and Byrd Anti-Lobbying Amendment. Set-aside goals are established at 10% for Service-Disabled Veteran-Owned Business, 10% for Minority-Owned Business Enterprise, 10% for Women-Owned Business Enterprise, and 10% for Disadvantaged Business Enterprise.