PR8564519-SOW-Replacement_of_NCC_Grass_lawns.docx

PR-8564519 - Statement of Work (SOW)

New Consulate Compound Grass Lawn Replacement At the U.S. Consulate, Mumbai

OVERVIEW:

The United States Government (USG) has a requirement to replace the main grass lawn located at the New Consulate Compound and back patio of CGR inside the US Consulate Mumbai. To this end, the USG requires quotations from contractors to complete the proposed work.

INTENT:

Requirements in this SOW serve as a direction to the Contractor for the replacement of the CGR grass lawn and main NCC lawns with high quality and durable grass. The Contractor shall perform all services in accordance with international professional standards of skills and shall conform to generally accept professional practices.

PROJECT DESCRIPTION:

The grass lawn area behind the CGR Building and NCC main lawns (grass lawn–shown in attached sketch) which have uneven surface and poor drainage system due to uneven settlement of the ground needs to be replaced. The USG is requesting quotations from contractors to remove all the old grass, replace it with new high-quality grass, provide drainage system and do complete levelling of the lawns.

SCOPE OF WORK

Contractor shall provide all necessary design suggestions. These designs shall also include engineering designs showing the proposal for this work and the specifications of all materials to be used in the project. Samples of all materials to be used in this project shall be provided to the COR approval prior to project.

Locations of areas of work are shown on the layout.

Part I: Substrate

1. Site Preparation Contractor shall commit to the following:

a) Material Delivery.

b) Waste management.

c) Environmental and safety precautions.

d) Protect adjacent finished floors, stairs, trees and the other grass lawns.

e) Barricade areas of work in such a way that it does not affect the operation of consulate.

f) Contractor shall use his own tools and bring all labors and equipment he needs to complete the work.

2. Demolition & Substrate preparation

Contractor shall perform the following tasks:

a) Removal of existing grass and the soil up to 15 cm and reusing the soil after making it free of any weed’s roots, stones above up to 20 mm and cost to include disposing off excess soil at authorized local government disposal points. The permission from local authorities is vendor’s responsibility.

b) Design and install the drainage system (French drains) in such a way that no rainwater accumulates on lawns for more than one hour after rain stops. Connect drainpipes to nearest storm chambers and finish chambers.

c) Inspection of irrigation of pipes under the grass lawn and rectification of broken pipes.

d) Backfill, leveling and compaction, where required, of substrate with approved fill material to agreed final level and put the approved grass carpets.

e) Applying 15 cm of high-quality fertile soil treated for termites and weeds in preparation for grass carpets.

f) Sterilization of the soil twice post grass removal and pre-grass plantation.

g) Contractor should maintain the lawn weed free and irrigate after finishing the plantation works and check all the grass before the handing over date.

h) Contractor shall give us a handing over date, to hand over all the works for this contract.

3. Pre plantation follow up:

a) Remove the existing soil, grass and dispose all outside the Consulate (in the proper location).

b) Check the irrigation pipes for working area in the lawns.

A brief BOQ below is for contractor’s guidance only. The Contractor shall take all necessary measurements before providing quote as it is fixed firm lump sum contract.

Main lawn and lawn in front of Post-2 and CGR back yard lawn.

BOQ FOR REPLACEMENT OF LAWNS IN US CONSULATE COMPOUND

Grand Total (a+b)

Timeline and Final acceptance of work:

We need all the work to be completed within three months after getting physical hand-over of the site to the by the Contractor. The contractor can come every day to irrigate and check the grass lawn until the satisfaction of COR. The substantial completion of work will be considered only after mowing at least two times after the installation. At the time of acceptance, the lawns should be free of any weeds, undulations etc. Contractor shall give one week notice to USG for final acceptance of work once he feels he has completed all the work stated in SOW.

Working Hours:

Monday to Saturday 8 am to 4:30pm Unclassified