Sample_Shipping_Instruction.docx

EMBASSY OF THE UNITED STATES OF AMERICA Belmopan, Belize Marking, Shipping & Payment Instructions

Award Number: 19BH2018P****

Marking and Shipping Instructions

1. Please package all items in accordance with BEST practice for domestic shipments.

1. Attach a detailed packing list and a copy of the order to the exterior of the carton.

1. All pallets and crates must be ISPM15 certified.

1. If your items are to be furnished by a third party, please instruct that company to mark the boxes and attach the hard copy of the Invoice from the vendor who receives our order and packing list as indicated above. Failure to follow these instructions will result in your shipment to be rejected. Vendors are allowed to send partial shipments ONLY when during the quotation process it was made clear that not all items were to be delivered at the same time.

· All HAZMAT must be accompanied by an MSDS, also attached to the outside of the package.

· The Vendor is responsible to provide the export permits for these items.

· Cargo not following these instructions, will be refused. US Government will not be liable for re-delivery, re-consignment, re-stocking or re-shipping fees.

1. Please mark all boxes, cartons, etc. in this order:

American Embassy, Belmopan Embassy Purchase Order Number: 19BH2018P****

1. Ship FREIGHT PREPAID to:

BZE (18P****)

Goldbelt Specialty 11380 NW 34th Street Miami, Fl 33178

1. If you have any questions regarding shipping procedures please Contact the U.S. Despatch Agency Miami:

Payment

Your original invoice, which must include all prepaid shipping and handling charges actually incurred, should be sent separately from the shipments to:

Email: BelmopanInvoices@state.gov

Minimum Requirements for the Invoice: Partial invoices are not allowed unless arranged in advance as part of the ordering process. Your invoice will not be processed if it does not comply with the following requirements: (If the system does not allow you to process it with all the information, please let us know)

· Electronic Invoice

· Complete name of the company

· Date of the Invoice

· Complete Address

· Purchase Order Number

· Quantity of goods or services purchased

· Detailed description of the goods or services (as they are described in our order)

· Unit Price

· Total Price per item or service

· Total amount of the invoice

Please include a copy of the packing list with your invoice that will provide us advance information for Belizean Customs clearance purposes. Your cooperation is greatly appreciated.

If you have questions about this order please contact:

Kay Garnett GarnettKC@state.gov Phone: 011-501-822-4011 Ext. 4256

To request Payment Status on Past Due Invoice contact:

Belmopan Invoices Email: BelmopanInvoices@state.gov Phone: +501 822-4011

Your cooperation is greatly appreciated.

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