PR6909342_SOW.docx

Statement of Work For Office Space Utilization US Embassy Bangui, Central African Republic DATE: 17 November, 2017

PROJECT IDENTIFICATION

Project Title: Bangui Office Space Utilization

Project Location: US Embassy in Central African Republic

PROJECT BACKGROUND

Project Purpose: The US Embassy in Bangui, Central African Republic is procuring space planning services to meet office space requirement.

Brief History: US. Embassy Bangui is situated in a building that was built in 1948 and functioned as a hotel until it was purchased by DOS and transformed into what we call the Chancery. The room layout is hotel-designed, small separated rooms, no common space. In addition to the main embassy building, there is a space dedicated to Public Affairs program which was a small warehouse and a small added building and these were ultimately turned into cultural center and office space.

In all, the embassy can safely and security-wise accommodate limited USDH and LES staff. Current staff versus needed office space is at maximum. The addition of USAID, MIL, and an MSG detachment set to arrive early 2018, plus the need to hire 15 LES personnel within the next five months, has resulted in a profound office space shortage, one that needs immediate attention.

The Embassy Bangui has outgrown the current available facilities and is in dire need of office space in order to enable performance and operations to continue. Additionally, the Chancery and auxiliary buildings are constructed of clay brick and hand mixed concrete. Modifying the existing structure is not recommended due to the structural integrity and age of the building.

PROJECT DESCRIPTION

Space Projection – design projection for additional 15 desk spaces Space Planning – verify existing office space availability The project involves approximately 156 square meters of office existing space, housing approximately 30 personnel currently and with the need to include another 15 employees requiring desk space.

INNOVATION

Requirements indicated are not intended to limit innovative service delivery of the Contractor. The government will consider variations from the Statement of Work, if the proposed change is within the schedule and budget limitations, meets the objectives for the project, and results in an improved outcome. The government must approve all proposed changes in the Statement of Work.

PLACE OF PERFORMANCE (agency name, address, city, state and zip code)

PERIOD OF PERFORMANCE

The government expects to award a task order and issue a notice to proceed on 10 December, 2017. The project requires the tasks to be completed by the following milestone dates: 18 December, 2017

SECURITY AND CONFIDENTIALITY

The contractor and contractor personnel must comply with the following security and non- disclosure requirements: Background investigation required at Government’s expense

PRICING

The contractor shall provide a fee for the required services using the format applicable to the Request for Quote document issued by the Government Contracting Officer.

Typical Workstations and Workspaces The contractor shall develop typical workstation and workspace standards and drawings to include plan views.

Interviews Survey On-site observations

The interview and site survey are considered the most efficient and yielding the best results.

It is not necessary or desired to develop a "typical workspace" for every unique condition. The typical workspaces should represent the overall majority of workstations by functional requirement. Adding typical workspaces to accommodate columns, unique functional requirements for one or two occurrences is not required for the technical package. Ideally, typical workspaces are designed to accommodate some flexibility in the use and assignment.

The contractor shall include quantities based on the number of typically planned for the project. Support space quantities will be based on actual counts from the space plan or ratio of spaces to FTE.

SPACE PROJECTION

The Contractor will develop a space projection for quickly assessing the government's overall spatial needs. Work with the government to determine the total spatial requirement. The result of this effort shall be a quick overview of the spatial requirements based on occupants and support space per occupant. The contractor shall include the following tasks:

· Collect FTE, contractor and other personnel counts. Consolidate staff counts into generic descriptions such as administrator, director, division chief, branch chief, professional, technical, administrative, etc.). Determine totals for each function.

· Assign typical workspace areas based on generic staff positions and functional requirements

· Multiply the staff counts by the area assignment (typical workspace area)

· Assess the current support use

· Review support space deficiencies, add needed support to the existing space totals

· Determine support space allocation per person

· Calculate total support space based on the staff counts Add the staff, support space and circulation totals for an order of magnitude space projection.

Deliverable The Contractor will document and tabulate a Space Projection Report. Discuss formats with the government and present formats for approval before completing the projection. The report shall include the following:

· Summaries and tabulations of personnel, departmental square footage and special requirements at current levels and government defined future date.

· Space standards for offices and work stations.

· Space allocations for all support space and special space.

· Provide a hard and softcopy of the spreadsheets.

SELECTION/EVALUATION CRITERIA

The contractor will be evaluated on a "Best Value" basis, considering the proposed project approach, demonstrated understanding of the project's requirements and relevance of the company's and key personnel's past experience.

Contractor's Offer Submittal

· The contractor offer shall provide the information in the following sequence and format, unless the FAR overrides:

· Company Name, Address, GSA contract numbers held, Primary Point of Contact name, telephone, mobile cell phone and email. Include the RFP or RFQ number. Provide an overall history of the contractor's business, including date founded, current employees, NAICS Code, CCR and DUNS number. Provide a list of government contracts held in the past five years.

· Project Understanding and Approach: Based on the solicitation, describe the approach the contractor will take to complete the project.

· Company Experience

· Provide a list of five (5) relevant projects, similar in cope, complexity and scale that were completed by the contractor's firm in the past five years. Provide references for each project.

· Resumes