PR5470517_-_SOW_-_Maintenance_and_Repair_-_Warehouse_Lights.pdf

ADJUST OF LIGHT FIXTURES, EXIT SIGNS AND

EMERGENCY LIGHTS OF BLDG # 3 (WAREHOUSE) Page 1 of 11

U.S. CONSULATE GENERAL OF SÃO PAULO

SÃO PAULO - BRAZIL

MAINTENANCE AND REPAIR

WAREHOUSE LIGHTS

SCOPE OF WORK

EMERGENCY LIGHTS OF BLDG # 3 (WAREHOUSE) Page 2 of 11

GENERAL CONDITIONS

a - Objective

This Document aims to instruct and guide the development of services, the object of making prices, and establish rights and obligations of the US Consulate General in São

Paulo, always hereinafter referred to as U.S Government and represented by the

Inspectors Engineers. And the work executor, always hereinafter CONTRACTOR, which will be entrusted with the implementation of services - ADJUST OF LIGHT

FIXTURES, EXIT SIGNS AND EMERGENCY LIGHTS OF BLDG # 3 (WAREHOUSE).

The area comprising this project is approximately 6000 square meters. The project will be implemented within the US Consulate premises, located to Henry Dunant Street, 700, Chacara Santo Antonio, Sao Paulo - Brazil, as specified below:

It is up to the CONTRACTOR:

With the exception of LED Light Fixtures, the CONTRACTOR shall provide materials and labor required to perform efficiently the scope as specified in this document and its attachments.

The U.S. Government reserves the right not to hire one or more items listed separately below. The proposal must present a spreadsheet clearly identifying the unit cost and specification of each item of section 'a'.

All the necessary steps to adapt the existing infrastructure in place will be

CONTRACTOR's responsibility. Fitting the preparation of all planned stages in your budget/ design, for the necessary adaptation of the ADJUST OF LIGHT FIXTURES, EXIT SIGNS AND EMERGENCY LIGHTS OF BLDG # 3 (WAREHOUSE).

The U.S. Government understands the responsibility and will charge the

CONTRACTOR, winner of the bid, all appropriate documents related to all items in this

EMERGENCY LIGHTS OF BLDG # 3 (WAREHOUSE) Page 3 of 11 modification, since it is necessary and / or required in accordance with current regulations of the country (Brazil), mandatory by Brazilian government.

The U. S. Government describes the minimum steps required to implement the service, but believes that the responsibility will be exclusive of the CONTRACTOR to check them adding or not, according to their own planning and technical knowledge of the matter therefore falls on it, the CONTRACTOR. Including all technical responsibility related to project implementation (Provide all Brazilian documents necessary, as ART or

RRT etc.

a.1. General Information a.1.1 The Contractor shall design and install all the necessary electrical infrastructure

(conduits, cables, lights Fixtures connection with male plugs, connection circuit for the light fixture point with female plug, ticket boxes, terminals, etc.) to perform this scope.

The CONTRACTOR shall be responsible for collecting all the necessary information, for example the control panel drawings of existing light fixtures etc., to perform the work.

a.1.2. The Contractor must follow all directions given by the U.S.Government

(Engineering Section) mainly provided in the SOW and attachments. And if it was necessary any kind of change, not discussed previously, it is the CONTRACTOR informs the Engineering section and get in advance authorization for the necessary changes.

a.1.3. The CONTRACTOR shall be responsible for providing all necessary materials and infrastructure to install all light fixtures provided by the U.S. Government.

a.1.4. During the performance of the work, if any equipment or existing infrastructure by accident was damaged, the CONTRACTOR shall be charge and indemnify the U.S.

Government with equipment or infrastructure of equal or better quality.

EMERGENCY LIGHTS OF BLDG # 3 (WAREHOUSE) Page 4 of 11 a.1.5. The Contractor shall provide, in the quote proposal, a list of materials and manufacturers to be used in the project; as an example see Drawing – Warehouse

(Bldg.#3 Lights Installation – sheet – 01 to 06/06 This will be one of the items that U.

S. Government Engineers will use to coordinate the preferred contractors.

Consulate requires that the CONTRACTOR provide in the proposal a form with the values of the items present in the quotation. This will be used to list the costs with the explanation of each item, such as Drawing – Warehouse (Bldg.#3 Lights Installation

– sheet – 01 to 06/06.

a.1.6. The Contractor shall perform the work as fast as possible due to local disturbances generated by the lack of energy; isolated areas etc., necessary for the safety of employees and contractors consulate. Therefore the equipment to be used by the Contractor for the project (electric platform, scaffolding, etc.) will be taken into account in prices list.

It remains the responsibility of CONTRACTOR remove, bag, remove and transport all the debris generated by the work to a landfill properly accredited by the city of São

Paulo.

a.1.7. All materials used in the project must follow the color pattern, size, texture, material, strength, thickness, and dimensions currently used in the American Consulate observing the requirements of the applicable standard (Brazilian ABNT, NFPA, ISO, IT

Fire Department, etc.).

a.2 Detailed Design and As Built a.2.1. It is responsibility of the CONTRACTOR the execution and delivery of the Project

Executive for approval by the Consulate (Engineers) prior to starting the manufacturing of parts, purchase the materials etc. or delivery of the finished project AS Built indicating the changes in the local project. The As Built must follow the existing pattern of

American Consulate drawings, and project delivery (drawings) should be made in executable AutoCAD with COMPATIBLE scale.

EMERGENCY LIGHTS OF BLDG # 3 (WAREHOUSE) Page 5 of 11 a.2.2. It is the CONTRACTOR responsibility to inform the U.S. Government Engineering section over any legal impediment that might be related to any of the described items.

a.3. Stages of project implementation:

a.3.1. New Light Fixtures a.3.1.1. The Contractor shall provide and install most of the requested materials in scope as (Anchor bolts, Conduits, cables, plugs etc.) to perform the installation of new

Light fixtures to be provided by the U.S. Government.

a.3.1.2. Ideally, before starting the process of withdrawal of existing infrastructure, should CONTRACTOR install most of the new infrastructure required by this scope.

This step is important because of the power outage that will occur in relation to relocations of cables and electrical circuits.

a.3.1.3. The main distribution panel (380 / 227V) that feed these circuits is located on the west side warehouse (next maintenance) see more information in the Attachment -

Drawing – Warehouse (Bldg.#3 Lights Installation – sheet – 03/06 It is up the

CONTRACTOR to ensure that all new cables are installed according to existing circuits.

a.3.1.4. The two control panels, with the push buttons that control the Light fixtures in the GSO area at warehouse, are installed in areas that currently disrupt the warehouse operations, see Attachment – Drawing – Warehouse (Bldg.#3 Lights Installation – sheet – 03/06 therefore CONTRACTOR is responsible for relocate it to the area determined by the U.S. Government Drawing – Warehouse (Bldg.#3 Lights

Installation – sheet – 04/06, being the CONTRACTOR responsible for all costs relating to these changes.

a.3.1.5. It is also the CONTRACTOR responsible for new tags circuits identification according to the corridors described in Drawing – Warehouse (Bldg.#3 Lights

EMERGENCY LIGHTS OF BLDG # 3 (WAREHOUSE) Page 6 of 11

Installation – sheet – 01/06. Should push buttons, circuit breakers and cables identified (In English and Portuguese).

a.3.1.6. It is the CONTRACTOR responsible to checking and cleaning all panels that will be worked out by the CONTRACTOR.

a.3.1.7. It is also a CONTRACTOR responsibilities, assembly the light fixtures that will be provided by the U.S. Government. This light fixture will be supplied disassembled in boxes as follows:

1. Body of the LED lamp;

2. Diffuser;

3. Presence sensor for mounting next to the Light Fixture;

4. Cable with plug male (to be provided by the CONTRACTOR).

a.3.1.8. The CONTRACTOR shall install all new light fixtures on the ceiling of the warehouse. Therefore CONTRACTOR is responsible the correct calculation of the support bushing and choose the hooks that sustain these light fixtures, which according to the manufacturer, weigh about 7kg each.

a.3.1.9. CONTRACTOR must install this light fixtures in order to providing better lighting design for the space of the corridors.

a.3.1.10. Each corridor must have their switches and circuits separate, that is, each corridor can be turned on independently. So the CONTRACTOR shall follow the line corridor for this distribution.

a.3.1.11. The current design uses cable trays for power distribution thru 4 mm² cables with plug connection (male and female) to existing light fixtures. The Contractor shall remove these cable trays because of the risk of accidents with forklifts. So the whole circuit can be powered by circuits using these cable trays will be turned off and this will result in some changes that the CONTRACTOR shall state the next items.

EMERGENCY LIGHTS OF BLDG # 3 (WAREHOUSE) Page 7 of 11 a.3.2. Emergency Lights a.3.2.1. In the project area there are emergency lights that were struck out at the premises of pallets shelves. CONTRACTOR will have to removal of all light fixtures and their infrastructures (Self-contained lights, Conduits, boxes etc.).

a.3.2.2. CONTRACTOR will have to purchase and install of all autonomous blocks, so as the entire infrastructure necessary to carry out the installation according to current regulations. The contractor provides a default layout in Drawing – Warehouse

(Bldg.#3 Lights Installation – sheet – 05/06 and details about the installation mode in

Drawing – Warehouse (Bldg.#3 Lights Installation – sheet – 06/06, example that can be used in the project CONTRACTOR.

a.3.2.3. CONTRACTOR will be responsible for the installation of a new bipolar circuit

(220V) in the Laundry panel (Drawing – Warehouse (Bldg.#3 Lights Installation – sheet – 04/06) to feed these self-contained lights, and therefore all power must be connected to this panel and it is a CONTRACTOR responsibility to inform the U.S.

Government of the logistics needed for the shutdown of this panel and the time required for these connections.

a.3.3. Illuminated Emergency Exit signs a.3.3.1. In the project area, there are emergency lights that were struck out at the premises of pallets shelves. It is the CONTRACTOR responsibility the removal of all

Self-contained exits signs.

a.3.3.2. CONTRACTOR It will be responsible for the installation of a new bipolar circuit

(220V) in the Laundry panel (Drawing – Warehouse (Bldg.#3 Lights Installation – sheet – 03 and 04/06) to feed these Emergency Lights. With the exception of the cable trays, the CONTRACTOR may use part of the existing infrastructure. (Conduits, boxes

EMERGENCY LIGHTS OF BLDG # 3 (WAREHOUSE) Page 8 of 11 etc.) since that they are in good condition, together with the new infrastructure necessary for the fulfillment of SCOPE.

a.3.3.3. Contractor is responsible for all costs related to this rewording.

b - Liabilities and Charges b.1 - Everything below specified either as regards the links facilities, fees, charges, taxes, fines, etc., that the execution of the work will be provided by and at the expense of the CONTRACTOR, which will act with the utmost promptness and the necessary advance, so that its administrative, fiscal and technical measures guarantee a rational pace of work within the good standards of execution and completion is ensured in the contractual period.

b.2 - It is for the Contractor to provide all material, labor, manpower and equipment necessary for the perfect performance of the services contracted within the time limits, unless otherwise indicated.

b.3 - The Contractor shall assume full responsibility for the efficiency of the services, according to the "Standards" in force and the present "DOCUMENT" and other contractual technical documents as well as damage resulting from carrying out such work.

b.4 - CONTRACTOR make detailed study of services to be performed by checking the site and all data and information provided by the U.S. Government to perform the services. The Contractor is required to visit the area where the services will be performed, and cannot, on any pretext to argue lack of knowledge of it, should fit only and exclusively to it, the burden resulting from any site problems.

b.4.1- The results of this verification shall CONTRACTOR give immediate written notice to the U.S.Government, prior to the execution of the corresponding services group pointing out the discrepancies, errors or omissions that have noted, including on

EMERGENCY LIGHTS OF BLDG # 3 (WAREHOUSE) Page 9 of 11 possible violations of technical rules, regulations or postures of laws, of order to be remedied errors, omissions or discrepancies that might bring embarrassment to the perfect development of their services.

b.4.2- If the Contractor does not watch out for these errors, omissions or discrepancies, but the U.S. Government communicate them, even after the corresponding service group runs, the CONTRACTOR shall not refuse to heal it, at its own expense, or request expansion of the contractual term .

b.4.3- For services that are set, it will be the CONTRACTOR, provide and maintain mechanical equipment, manual and necessary tools, hand labor specialized and reputable, and together permanently in service, a homogeneous and sufficient team of workers to ensure satisfactory progress for the completion of work on time.

b.4.4- The Contractor shall be fully responsible for where you are performing any service for the duration of the work should take full responsibility for its maintenance, will be obliged to repair any damage that may occur.

b.4.6- It is clear that the CONTRACTOR shall be solely responsible for running services and equipment provided to the receipt of these and should provide full guarantee for the same for a period of five years from the date of acceptance of services by the

Contractor.

c - Subcontracts c.1- The CONTRACTOR may not subcontract the services then hired as a whole, may however, make them partially, for certain special character of services maintained, however, their direct responsibility, with the U.S. Government.

c.2- Only be allowed subcontracts of special services to firms and/or licensed and qualified professionals in the CREA-SP (Brazilian Regional Council of Engineering), EMERGENCY LIGHTS OF BLDG # 3 (WAREHOUSE) Page 10 of 11 with the CONTRACTOR do proper communication the US Government, submitting to the approval or not by this.

d – General Guidance and Supervision

The US Government will supervise the execution of the works and may require the

CONTRACTOR to indicate a professional licensed by CREA-SP, It must be appropriately accredited to the US Government with proven experience of working in constructions projects for the daily monitoring of services.

e – Service orders

All ORDERS or COMMUNICATIONS by the US Government to the CONTRACTOR, or vice versa, shall be forwarded in writing and only then produce their effects.

f- Additions and Modifications

In the event of their being needed services not foreseen in the SOW and other technical documents, informs to the Contractor that can only do so after prior authorization or determination, in writing, by US Government.

g - Additional comments

In the implementation of the projects should also be observed:

g.1- The Building Code, Brazilians Concessionaires and the Brazilian Standards relevant.

g.2- The specifications of the manufacturers of the materials cited in the projects provided by US Government.

h - Implementation Period

For the execution of here related services will be charged CONTRACTOR the period of days, informed by itself in its proposal, counted from the date of issue of work order.

EMERGENCY LIGHTS OF BLDG # 3 (WAREHOUSE) Page 11 of 11

Therefore it is the CONTRACTOR predict the correct period, counting on possible delays of suppliers, excess traffic and shortages of staff.

i - Payment

The method of payment will be agreed between the Contractor and the

Procurement/Contracts section of US Government. All relevant information and questions to this issue should be treated only with the responsible persons in the

Consulate. (Magno Canos email - CanosMG@state.gov, Hugo Jimenez email -

JimenezHA@state.gov).

j – Proposal

Proposals should be sent by email to CanosMG@state.gov, addressed to the Consulate

General of the United States, Thomas Street Deloney 380, São Paulo - SP, to the 16 hours of the specified day in the invitation to bidding. Proposals must present a spreadsheet clearly identifying the unit cost of each item of section "a" of this SOW.

k – Visitation

The visit to the site need to be scheduled with Mr. Magno Canos and Eng. Rodrigo de

Freitas and/or Eng Luiz Tourinho, through emails CanosMG@state.gov, and freitasrc@state.gov and/or tourinholf@state.gov.

Attachments:

• Blueprint Bldg #3 - Adjust of light fixtures exit signs and emergency lights of

Bldg #3.

mailto:CanosMG@state.gov