PR5423641_SOW.pdf

Solicitation AG-XXXX-XXX USDA Agribusiness Trade and Investment Mission Implementation Services - Brazil

PART I - - THE SCHEDULE

SECTION B – SUPPLIES OR SERVICES AND PRICES

B.1. SCHEDULE OF SERVICES

The contractor shall provide USDA Agribusiness Trade Mission (ATM) Implementation Services for Brazil to include: Business Recruitment and Matchmaking, Meeting Coordination and Facilitation, Logistics Management, Interpretation and Materials Translation, Informational Materials Development, and Photography, in accordance with Section C of this contract.

B.2.1 PRICING

ITEM

NO. DELIVERY/TASK

ESTIMATED

QUANTITY RATE

VENUE COORDINATION (Fixed Price) 0001 Country Team Room __

0002 Control Room __ 0003 Breakout Meeting Rooms __

Conference Package (Including Breakfast, Lunch, and Morning/Afternoon coffee Breaks) __

0005 Reception __

INTERPRETATION – Portuguese (Fixed Price and Labor Hours)

Business-to-Business Meeting Consecutive Interpretation Labor __

0009 General Session Simultaneous Interpretation Labor __ 0010 Interpretation Equipment __ 0011 Interpreter Travel (if applicable) __ 0012 Interpreter Lodging (if applicable) and M&IE __

GROUND TRANSPORTATION (Fixed Price)

0006 Roundtrip to/from Airport (Arrival) __

Group Transport to Offsite Activities and Departure Airport or Train Station __

BUSINESS MEETING RECRUITMENT,

COORDINATION, AND FACILITATION (Fixed Price and Labor Hours)

Host-Country Company Recruitment for Business Meetings – Labor __

0009 Preparation of ATM Information Package – Labor __ 0010 Preparation of ATM Information Package – Materials __ 0011 Compilation of U.S. Company Profile Brochure – Labor __ 0012 U.S. Company Profile Brochure – Materials __

B.3. OTHER DIRECT COSTS:

The following costs are considered to be “Other Direct Costs,” are allowable and are to be included in pricing proposals for this Contract/Order:

Passport/Visa fees CDC Recommended inoculations for the country/countries that will be visited.

Health/Medical/Medivac insurance valid for the duration of the ATM trip and countries to be visited.

Receipts and proof of coverage must accompany invoices in order for these costs to be reimbursed.

B.4. FOREIGN CURRENCIES AND EXCHANGE RATES/FEES:

The Contractor shall be responsible for obtaining foreign currencies required to pay expenses in foreign countries that are to be paid by the Contractor. The Government shall not reimburse any fees for currency exchange to the Contractor.

SECTION C – DESCRIPTION/SPECIFICATIONS/WORK STATEMENT

C.1. BACKGROUND

The United States Department of Agriculture (USDA), Foreign Agriculture Service (FAS), Office of Trade Programs (OTP), Trade Services Staff (TSS), coordinates the implementation of USDA Agribusiness Trade Missions (ATM) to countries around the world. These missions enable U.S. agribusinesses to establish short-, medium-, and long-term partnerships through sales in agri-food production, processing, inputs and value-added products. ATMs comprise a critical USDA program for the promotion of U.S. exports in the field of agriculture, encouraging U.S.

economic development and job-creation and support in rural areas.

ATMs consist of two tracks that are implemented simultaneously: the first, comprised of a U.S.

Government Delegation (including the overall Head of Delegation, a senior-level USDA official), holds meetings with appropriate host-country government counterparts and conducts site visits to learn more about the local environment for agribusiness; the second, inclusive of a U.S. Business Delegation, focuses on the development of commercial opportunities for U.S.

companies and the provision of educational programming that improves participants’ understanding of the host-country market conditions. The Contractor shall provide support for the ATMs as outlined in this document. The Contractor’s responsibilities will focus primarily on the U.S. Business Delegation, though its work will also provide support to the U.S. Government Delegation as well.

0013 On-Site Business Meeting Coordination – Labor __

On-Site Business Meeting Coordination – Travel (Airfare) __

On-Site Business Meeting Coordination – Lodging and

M&IE __

C.2. SCOPE OF WORK

The Contractor shall provide support in the planning and implementation of activities associated with an ATM to Sao Paulo and Recife, Brazil tentatively scheduled for May 8-12, 2017. The Contractor shall provide: 1) strong ties with the public and private sector agricultural communities in Brazil; 2) a resume reflecting a history of facilitating high visibility international and local events; and 3) adequate staffing to accomplish the tasks set forth in this document. The Contractor shall demonstrate clear capabilities related to the following:

1) Host-Country Business Recruitment and Matchmaking with U.S. Companies;

2) Business-to-Business Meeting Coordination;

3) Business-to-Business Meeting Facilitation;

4) Logistics Management (Including Venue and Ground Transportation Management);

5) Provision of Interpretation and Materials Translation;

6) Informational Materials Development;

7) Provision of Photography; and

8) Monitoring and Evaluation.

C.3. OBJECTIVES

ATM participants will receive first-hand education about Brazil’s business conditions through presentations from other private sector companies and government representatives; visits to agricultural production venues, retailers, wholesalers, and other appropriate businesses; business meetings with prospective host-country partner companies; and informal networking with other ATM delegates.

The ATM will improve U.S. participant companies’ short-, medium-, and long-term sales and investment prospects in the Brazil market by providing a series of business meetings with possible host-country partner companies from Brazil.

The success of the ATM depends on recruiting the most relevant and appropriate Brazilian companies in the agricultural industries identified for each ATM. In this context, appropriate and relevant companies include companies whose needs align directly with the products featured in the ATM and are either already established/successful or up-and-coming businesses who might make good business partners for U.S. companies. At this stage, the following U.S. export industries are likely to be highlighted:

Dairy products, including bulk powders and retail cheeses and yoghurt; Alcoholic beverages (Wines, Spirits and Beer); Bakery products; Meat (fresh, chilled-frozen); Seafood; Other High- Value Consumer-Oriented Products (e.g., Frozen Products, Ready-To-Eat Meals, Sauces, Condiments and Healthy Products); Fertilizer inputs; Agricultural Machinery and Cold Storage facilities.

C.4. TASKS

Recruitment and selection of U.S. companies is done by the FAS Office of Trade Programs in Washington, DC in coordination with the Office of Agriculture Affairs/Brasilia. In coordination with the local FAS office, the Contractor will facilitate and oversee the identification of appropriate Brazilian agricultural companies to participate in the ATM based on U.S. company participation and market sectors. The selected host-country companies will meet with U.S.

agricultural companies to discuss possible sales of U.S. products, partnerships, investment opportunities and trade promotion. Additionally, the Contractor will organize ATM logistics as outlined in the following sections.

C.4.1 KICK-OFF MEETING

The contractor is expected to commence coordination of ATM preparation activities immediately upon contract award. To initiate this process, a kick-off meeting shall be scheduled with the COR and FAS Office of Agriculture Affairs/Brasilia staff within one week of contract award.

The kick-off meeting may be held at FAS Offices, or via teleconference as determined by the

COR.

C.4.2 BUSINESS MEETING RECRUITMENT, COORDINATION, AND

FACILITATION:

C.4.2.1 Recruitment of Host-Country Companies for Business Meetings with U.S.

Companies.

The Contractor will recruit host-country companies to meet with each of the U.S. companies participating in the ATM. The methodology for this recruitment shall be provided by companies bidding on the ATM opportunity. Ultimately, the Contractor will be responsible for creating a schedule of business meetings for each participating U.S. company that includes a range of 10-20 meetings with relevant host-country companies. Companies bidding on this project should plan their budget on the basis of 15 U.S. companies; though the final number of U.S. companies may differ from that figure slightly. The proposed meeting schedule will be reviewed by USDA on a weekly basis beginning four (4) weeks prior to the ATM to ensure the host-country companies scheduled to meet with U.S. businesses do comprise legitimate opportunities for the U.S.

Business Delegation. The Contractor will maintain responsibility for inviting and confirming the host-country companies’ intention to participate in their scheduled business meetings, as well as sharing with the host-country companies their specific schedule of meetings with U.S.

businesses. The Contractor is also encouraged to propose to USDA the inclusion of host-country or U.S. trade associations, other non-governmental organizations, and public sector offices whose participation might be relevant and helpful to certain members of the U.S. Business Delegation.

C.4.2.2 Preparation of the ATM Information Package for U.S. Business Delegation.

The package will contain current information about the trade opportunities in the host-country agribusiness sectors with data covering general economic conditions and statistical information;

a list of individual appointments for each U.S. company with a brief description of potential host-country partners the representatives will meet (bidders should provide a list of suggested information to be included in the host-country company profiles that includes, but is not limited to: market sector, history of operation, ownership structure, assets, production lines, domestic and export markets, credit and investment needs, implementation of quality standards and demand for partnerships and joint ventures); a list of local restaurants; a list of relevant contact information, including emergency numbers in the country (Contractor point of contact, hospitals, U.S. Consular Services, etc.); a final schedule of business meetings with host-country companies; and a map that includes the location of the hotel and U.S. Embassy/Consulate. The information package will be handed out to each individual delegate upon his or her arrival at the designated hotel.

Information about the host-country companies the U.S. company representatives are scheduled to meet will be disseminated to all U.S. participants not less than two weeks prior to the trip.

(USDA recognizes meetings will continue to be scheduled until the implementation date of the ATM and that the final schedule will be reflected in the hard copies distributed to delegates upon their arrival in the host country; the preliminary electronic copies will provide U.S. companies an opportunity to conduct due diligence about their potential meeting partners.)

C.4.2.3 Compilation of U.S. Company Profile Brochure.

USDA will provide the Contractor preliminary company profiles for all U.S. Business Delegation member organizations. The Contractor will then coordinate directly with the individual U.S. participants to finalize the company profiles, ultimately obtaining written approval of the profile from each company. The Contractor will then compile the U.S. company profiles into a handout brochure that will be shared with all participants, host-country and U.S.

alike. The brochure profiles will contain each company’s headquarters address (as well as any other facilities it wishes to highlight), contact details, primary contact person, logo, and brief company profile as well as company's expectations and requirements in identifying their host-country partners. A translated version of the brochure should be available to host-country representatives. This brochure will provide value as a promotional and matchmaking tool.

C.4.2.4 On-Site Business Meeting Coordination.

The Contractor will provide on-site coordination of the business meetings themselves. This includes provision of a registration desk where host-country companies and U.S. business participants will check in, as well as the provision of trouble-shooting and facilitation of additional on-site business meeting matchmaking wherever possible. Contractors should elaborate on their proposed methodology for managing this element of the program.

C.5 LOGISTICAL RESPONSIBILITIES:

C.5.1 Venue Coordination.

The Contractor will contract with an appropriate hotel that is capable of lodging the delegation and hosting all appropriate hotel-based meetings during the ATM. “Appropriate” is defined in the context of this document as a five-star venue that meets with the approval of USDA’s in-country officers. The Contractor will provide a rationale for identifying the recommended venue (e.g., proximity to the city’s business center, etc.). The hotel requirements include:

• A single meeting room that is large enough to host all business meetings.

• A centralized control room where both the contractor and USDA program management staff can coordinate ongoing ATM activities. The room should include 4 computer work stations (with reliable connection to the internet), 2 printers, and at least three conference tables.

• Individual break-out rooms where smaller meetings can be held. These meetings could include participant numbers ranging from 5-20 people; USDA will coordinate with the contractor about specific needs for a given activity.

• Room block for the entire U.S. Business and Government Delegations. All lodging rooms will be paid individually by the participants, but the Contractor will secure the block at a rate that conforms to (or falls below) U.S. government per diem guidelines.

The Contractor should also secure a complimentary upgrade for, at a minimum, the ATM Head of Delegation; a specific list of individuals for whom additional complimentary upgrades might be requested will be provided by USDA.

C.5.2 Meals.

The lodging rate secured by the Contractor should also include complimentary breakfast for the individual guests. Lunches at the hotel during the ATM shall be included and detailed in the cost proposal. Lunches will be provided for all ATM participants, as well as a specified number of invited guests (including panellists, host-country company representatives, and others as outlined specifically by USDA). Proposal budgets should be built with estimates of 50 people per lunch.

Morning and afternoon coffee stations should also be included in the proposal.

C.5.3 Reception.

The Contractor will plan one reception in Sao Paulo and Recife that includes beverages and heavy appetizers for all ATM participants and others as invited by USDA. The guest list will be provided to the Contractor and will include all trade mission participants and other key stakeholders, who will then plan the function (seeking approval from USDA before committing to any sub-contracts). This includes circulating invitations, procuring the venue, and coordinating all other logistical details (music, transportation as necessary, etc.) for the event.

The Contractor should budget for an estimated 100 guests.

C.5.4 Ground Transportation.

The Contractor maintains responsibility for all ground transportation movements related to the

ATM.

This includes:

• Round-trip transportation for all ATM participants (Business Delegation and Government Delegation) between the airport and hotel upon arrival and departure. The contractor will obtain each participant’s flight itinerary (provided by USDA) and plan accordingly; the transportation plan should be included in the bidder’s methodology. For Brazil, this includes:

• Individual or small group airport pick-up upon arrival in Sao Paulo and Recife;

• Group drop-off at the airport for departure from Sao Paulo and Recife;

• Group pick-up upon arrival in Sao Paulo and Recife; and

• Transportation from the hotel in Sao Paulo and Recife to the airport at the conclusion of the event. Please plan individual transportation for approximately 50 people, though that number may fluctuate and some people will likely arrive on the same flights (which would enable the option for small group transportation via vans).

• Appropriate group transportation to all off-site activities related to the ATM. These include any site visits, meetings, or receptions that occur outside of the hotel. USDA will provide the contractor with a schedule of events and the participant list for each activity, and the contractor will secure appropriate transportation for those participants.

This will likely amount to two days of group transportation, and possibly group transportation for the receptions as well, depending upon their locations. Please prepare a budget for group ground transportation needed to support 50 people, though this number may fluctuate slightly. If the Head of Delegation (i.e., the USDA official leading the overall mission) requires individual treatment, that will be coordinated directly by USDA.

C.5.5 Interpretation.

The Contractor will hire consecutive interpreters for the business-to-business meetings in Brazil.

For budget preparation, please plan to provide approximately 20 interpreters for 2 days of business meetings in both Sao Paulo and Recife.

C.5.6 Translation.

The Contractor will translate the U.S. Company Profile, business cards for each U.S. participant, and marketing materials from English into Portuguese and provide copies for all participants, host-country and U.S. alike.

C.5.7 Photography.

The Contractor will provide a dedicated photographer for the duration of the ATM and make all photos available to USDA for royalty-free use and reproduction in any purpose in connection with USDA. At least four (4) digital photos must be provided to USDA daily, and the full collection of digital photographs provided within one (1) week of the conclusion of the ATM.

C.6 OTHER TASKS:

C.6.1 Follow Up and Evaluation.

After the ATM the Contractor will submit a Mission Report with information about meetings, agreements and conclusions not later than July 31, 2017.

C.7 DELIVERY:

The Contractor shall include, as part of its methodology for overall delivery of the work described in this scope of work, a detailed schedule for accomplishing the individual tasks described. The contractor shall seek and receive approval from USDA before finalizing any written materials, contract matters, or other decisions that impact the scope or delivery of the

ATM.

C.8 PLACE OF PERFERMORANCE/DRAFT ITINERARY:

The ATM associated with this contract will be performed in Sao Paulo and Recife, Brazil. The formal agenda begins May 8, with delegates arriving in Sao Paulo from the United States.

• Monday, May 8 will be marked by a morning-long U.S. Embassy Briefing and afternoon business meetings, with a reception that evening.

• Tuesday, May 9 will consist primarily of business-to-business meetings.

• Wednesday, May 10 delegation will travel to Recife

• Thursday, May 11 will be marked by a morning-long U.S. Embassy Briefing and afternoon business meetings, with a reception that evening.

• Friday, May 12 will consist primarily of business-to-business meetings.

• Saturday, May 13 delegation will depart for the U.S. (unless other business requires an extended stay).

A preliminary schedule that remains subject to change but provides general guidance on the sequence of events follows:

Draft Itinerary Sao Paulo and Recife, Brazil

Sunday, May 7

Participants Arrive in Sao Paulo, Brazil

Monday, May 8

Briefing from U.S. Embassy on Business Climate

Public/Private Sector Meetings

One-on-One Business Meeting

Relevant Site Visits (TBD)

Welcome Reception

Tuesday, May 9

Public/Private Sector Meetings

One-on-One Business Meeting

Relevant Site Visits (TBD)

Wednesday, May 10

Travel to Recife, Brazil

Thursday, May 11

Briefing from U.S. Embassy on Business Climate

Public/Private Sector Meetings

One-on-One Business Meeting

Relevant Site Visits (TBD)

Friday, May 12

Public/Private Sector Meetings

One-on-One Business Meeting

Relevant Site Visits (TBD)

Closing Reception

Saturday, May 13

Group Travels from Brazil to U.S.

SECTION D – PACKAGING AND MARKING

D. 1 AGAR 452.247-71 Marking Deliverables. (FEB 1988)

(a) The contract number shall be placed on or adjacent to all exterior mailing or shipping labels of deliverable items called for by the contract.

(b) Ship to/Mark for:

Darrell Upshaw Program Manager Office of Trade Programs Trade Services Staff U.S. Department of Agriculture Foreign Agricultural Service

1400 Independence Avenue SW Mailstop 1032 Washington, DC 20250

Telephone: 202-690-1786

FAX: 202-690-3982

E-mail: Darrell.Upshaw@fas.usda.gov

(End of Clause)

D. 2 AGAR 452.247-72 Packing for Domestic Shipment. (FEB 1988)

Material shall be packed for shipment in such a manner that will insure acceptance by common carriers and safe delivery at destination. Containers and closures shall comply with the Interstate Commerce Commission regulations, Uniform Freight Classification Rules, or regulations of other carriers as applicable to the mode of transportation. (End of Clause)

SECTION E - INSPECTION AND ACCEPTANCE

AGAR 452.246-70 Inspection and Acceptance. (FEB 1988)

(a) The Contracting Officer or the Contracting Officer's duly authorized representative may inspect and accept the supplies and/or services to be provided under this contract.

(b) Inspection and Acceptance will be performed by:

Darrell Upshaw Program Manager Office of Trade Programs Trade Services Staff U.S. Department of Agriculture Foreign Agricultural Service 1400 Independence Avenue SW

(End of clause) mailto:Darrell.Upshaw@fas.usda.gov

SECTION F - DELIVERIES OR PERFORMANCE

F. 1 52.252-2 Clauses Incorporated by Reference. (FEB 1998)

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address(es):

http://www.arnet.gov/far/ or, www.usda.gov/procurement/policy/agar.html, or http://farsite.hill.af.mil/

(End of clause)

F. 2 FAR 52.242-17 Government Delay of Work. (APR 1984)

F.3 AGAR 452.211-74 Period of Performance. (FEB 1988)

Period of Performance

The anticipated period of performance for this contract/order is from date of award through June 30, 2016.

The selected contractor will begin to provide services in preparation for the ATM immediately upon award of the contract/order. A kick-off meeting shall be scheduled within one week of contract award, but in no case less than 90 days prior to the scheduled ATM dates. The formal agenda runs May 8-12, 2017. Submission of photographs to the COR must be completed at the conclusion of each day’s activities during the ATM, and the Mission Report must be completed in final and submitted to the COR by July 31, 2017.

The agenda may be subject to change, but final dates for the agenda will be confirmed and communicated to the contractor not less than 45 days prior to the ATM.

The schedule for delivery of products and services outlined above will be adhered to unless approved by USDA.

F.4 Place/s of Performance

The ATM will be performed in Sao Paulo and Recife, Brazil.

http://www.arnet.gov/far/ http://www.usda.gov/procurement/policy/agar.html http://farsite.hill.af.mil/

SECTION G - CONTRACT ADMINISTRATION DATA

G.1 CONTRACTING OFFICER’S AUTHORITY

The Contracting Officer is the only person authorized to approve changes in any of the requirements under this contract, and notwithstanding any clause contained elsewhere in this contract, the said authority remains solely with the Contracting Officer. In the event the Contractor effects any changes to the direction of any person other than the Contracting Officer, the changes will be considered to have been made without authority and no adjustments will be made in the contract prices to cover any increases in charges incurred as a result thereof.

The Contractor shall submit any request for modification for this contract, in writing to the Contracting Officer.

G.2 CONTRACT ADMINISTRATION

The Contracting Officer responsible for administering this contract is:

Vincent Palmer: Contracting Officer Telephone: (202) 690-1719

FAX: (202) 690-0689

E-mail: Vincent.Palmer@wdc.usda.gov

When using regular mail, use the following address:

USDA/FSA/AMD

STOP 0567

1400 Independence Avenue, SW Washington, DC 20520

When using express mail or hand delivering to the Contracting Officer, use the following address:

USDA/FSA/AMD

Patriot Plaza III 355 E Street, SW, 10th Floor Stop 0567 Washington, DC 20024

The point of contact (POC) for routine contract support, and in the absence of the Contracting Officer is:

Eric Daniels: Contractor Support Telephone: (202) 401-0684

FAX: (202) 690-0689

E-mail: eric.daniels@wdc.usda.gov mailto:angela.garcia@wdc.usda.gov

G.3 CORRESPONDENCE

To promote timely and effective administration, correspondence shall be subject to the following procedures:

a. Technical correspondence (where technical issues relating to compliance with the requirements herein) shall be addressed to the Contracting Officer’s Representative (COR) with an information copy to the Contracting Officer (CO) and the Contract Specialist (CS).

G.4 CONTRACTING OFFICER’S REPRESENTATIVE (COR)

The Contracting Officer’s Representative appointed for this contract, and the address and contact information for the same is:

Darrell Upshaw Program Manager Office of Trade Programs Trade Services Staff U.S. Department of Agriculture Foreign Agricultural Service 1400 Independence Avenue SW

CAUTION: Offerors shall not make any type of contact (oral or written) with COR’s concerning this RFP prior to contract award; any contact may be grounds for a determination for offeror(s) inability to respond to the RFP.

The COR shall be primarily responsible for, but not necessarily limited to, the following:

1. Monitor the Contractor’s performance under the contract

2. Be the single coordinating point of contact with the Contractor, other than the Contracting Officer.

3. Provide clarification, interpretation, and inquiry assistance to the Contractor on technical matters.

4. Monitor the quality of the Contractor’s performance and deliverables.

5. Review, and approve or disapprove, invoices submitted by the Contractor.

6. Furnish the Contracting Office with copies of all pertinent reports and correspondence as appropriate.

The COR is not empowered to make any contractual commitments or to authorize any contractual changes on the Government’s behalf. Any changes that the contractor deems may affect contract price, or conditions must be referred to the Contracting Officer for review, action and or approval/disapproval.

G. 5 AGAR 452.219-70 - Size Standard and NAICS Code Information (SEP 2001)

The North American Industrial Classification System Code and business size standard describing the products and/or services to be acquired under this solicitation is listed below:

NAICS Code: 541613 Marketing Consulting Services Size Standard: $15.0

G.6 INVOICES

The Contractor shall submit invoices for each delivery to the COR for review and payment in accordance with the delivery schedule. The Contractor shall provide an original and one copy of all invoices. Invoices shall be mailed to the Contracting Officer and the COR at the addresses provided in the Contract. The COR is responsible for review and approval/disapproval of invoices. If disapproved, the COR shall notify the Contracting Officer and the Contractor.

In addition to the information required by the Prompt Payment Act, the following information must also be included on the invoice:

As a minimum, invoices shall include:

1. USDA/FSA/CCC Order Number

2. Contractor, Address, Point of Contact, and Telephone Number

3. Period of Performance associated with the Invoice

4. Invoice Number and date of invoice

5. A description of the deliverables per the deliverables and pricing schedules for each Contract Line Item Number (CLIN) being invoiced.

6. Travel and subsistence in accordance with the GSA’s Federal Travel Regulation (FTR) and Section C.5.2 of the Statement of Work.

7. Any other information deemed necessary and appropriate to justify payment.

8. Failure to provide the above information (or adequately justify payment request) is grounds for disapproval of invoice.

G. 7 CONTRACT CLOSEOUT PROCEDURES

It is the Government’s intent to perform close-out procedures on the current contract. The Contractor agrees to perform those internal functions necessary to support this process in a timely manner. Contract close-out will occur as soon as possible after contract performance.

SECTION H - SPECIAL REQUIREMENTS

H.1 PERFORMANCE OF TRAVEL

All travel by Contractor personnel on official company business required by this contract shall be performed and reimbursed, in accordance with FAR 31.205-46, Travel Costs only when approved in advance by the Contracting Officer/COR and funded under the Delivery/Task order.

To be eligible for award under this solicitation, the Offeror must propose for use facilities that are compliant with the requirements of the Hotel and Motel Fire Safety Act of 1990 (Public Law 101-391)(15 U.S.C. 2201 et.seq.) and is listed on the U.S. Fire Administration Hotel and Motel National Master List found at http://www.usfa.fema.gov/hotel/search.cfm. In addition, the Offeror’s facility must be compliant with the requirements of the Americans with Disabilities Act (Public Law 101-336) (U.S.C. 12101 et.seq).

The Government will NOT pay for items other than the items listed in the award resulting from this solicitation. Incidental room charges such as food, drinks, alcohol, mini-bar, pay-per-view movies & games, room service, long distance and local phone calls, tips, and laundry service must be paid for directly by the room occupant prior to checkout.

H.2 NON-DISCLOSURE

Preliminary and final deliverables and all associated working papers and other materials that have been generated by the Contractor in the performance of this task order are the property of USDA/the U.S. Government and must be submitted to the COR at the conclusion of the tasks.

All documents produced for this project are the property of USDA/the U.S. Government and cannot be reproduced or retained by the Contractor. All project documentation will be given to the COTR during and at the end of this contract. The Contractor will release no information. Any request for information relating to this work statement presented to the Contractor must be submitted in writing to the COTR for a written response.

All Contractor employees performing services under this Contract/Order shall sign a Non- Disclosure Statement and Certification. (See Section J, Attachment 1 – Non-Disclosure Acknowledgement.)

H.2.1 AGAR 452.237-75 - RESTRICTIONS AGAINST DISCLOSURE (FEB 1988)

(a) The Contractor agrees, in the performance of this contract, to keep all information contained in source documents or other media furnished by the Government in the strictest confidence. The Contractor also agrees not to publish or otherwise divulge such information in whole or in part in any manner or form, or to authorize or permit others to do so, taking such reasonable measures as are necessary to restrict access to such information while in the Contractor's possession, to those employees needing such information to perform the work provided herein, i.e., on a "need to know" basis. The Contractor agrees to immediately notify in writing, the Contracting Officer, http://www.usfa.fema.gov/hotel/search.cfm named herein, in the event that the Contractor determines or has reason to suspect a breach of this requirement.

(b) The Contractor agrees not to disclose any information concerning the work under this contract to any persons or individual unless prior written approval is obtained from the Contracting Officer. The Contractor agrees to insert the substance of this clause in any consultant agreement or subcontract hereunder.

PART II – CONTRACT CLAUSES

SECTION I – CONTRACT CLAUSES

I.1 FAR 52.252-2 Clauses Incorporated by Reference (FEB 1998)

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address(es):

http://www.arnet.gov/far/ or, www.usda.gov/procurement/policy/agar.html, or http://farsite.hill.af.mil/

FAR 52.203-5 -- Covenant Against Contingent Fees (May 2014) FAR 52.203-7 -- Anti-Kickback Procedures (May 2014) FAR 52.204-6 -- Data Universal Numbering System (DUNS) Number (July 2013) FAR 52.212-4 - Contract Terms and Conditions -- Commercial Items (May 2014) FAR 52.216-24 – Limitation of Government Liability (Apr 1984) FAR 52.216-25 – Contract Definitization (Oct 2010) FAR 52.223-2 -- Affirmative Procurement of Biobased Products Under Service and Construction Contracts (Sept 2013) FAR 52.225-25 – Prohibition on Contracting with Entities Engaging in Sanctions Activities Relating to Iran Representation and Certification (Dec 2012) FAR 52.244-6 – Subcontracts for Commercial Items (July 2014)

I.2 Clauses in Full Text

FAR 52.204-1 - Approval of Contract (Dec 1989)

This contract is subject to the written approval of Vincent Palmer, Contracting Officer and shall not be binding until so approved.

FAR 52.209-7 – Information Regarding Responsibility Matters (July 2013)

(a) Definitions. As used in this provision— http://www.arnet.gov/far/ http://www.usda.gov/procurement/policy/agar.html http://farsite.hill.af.mil/

“Administrative proceeding” means a non-judicial process that is adjudicatory in nature in order to make a determination of fault or liability (e.g., Securities and Exchange Commission Administrative Proceedings, Civilian Board of Contract Appeals Proceedings, and Armed Services Board of Contract Appeals Proceedings). This includes administrative proceedings at the Federal and State level but only in connection with performance of a Federal contract or grant. It does not include agency actions such as contract audits, site visits, corrective plans, or inspection of deliverables.

“Federal contracts and grants with total value greater than $10,000,000” means—

(1) The total value of all current, active contracts and grants, including all priced options;

and

(2) The total value of all current, active orders including all priced options under indefinite-delivery, indefinite-quantity, 8(a), or requirements contracts (including task and delivery and multiple-award Schedules).

“Principal” means an officer, director, owner, partner, or a person having primary management or supervisory responsibilities within a business entity (e.g., general manager; plant manager; head of a division or business segment; and similar positions).

(b) The offeror [ ] has [ ] does not have current active Federal contracts and grants with total value greater than $10,000,000.

(c) If the offeror checked “has” in paragraph (b) of this provision, the offeror represents, by submission of this offer, that the information it has entered in the Federal Awardee Performance and Integrity Information System (FAPIIS) is current, accurate, and complete as of the date of submission of this offer with regard to the following information:

(1) Whether the offeror, and/or any of its principals, has or has not, within the last five years, in connection with the award to or performance by the offeror of a Federal contract or grant, been the subject of a proceeding, at the Federal or State level that resulted in any of the following dispositions:

(i) In a criminal proceeding, a conviction.

(ii) In a civil proceeding, a finding of fault and liability that results in the payment of a monetary fine, penalty, reimbursement, restitution, or damages of $5,000 or more.

(iii) In an administrative proceeding, a finding of fault and liability that results in—

(A) The payment of a monetary fine or penalty of $5,000 or more; or

(B) The payment of a reimbursement, restitution, or damages in excess of $100,000.

(iv) In a criminal, civil, or administrative proceeding, a disposition of the matter by consent or compromise with an acknowledgment of fault by the Contractor if the proceeding could have led to any of the outcomes specified in paragraphs (c)(1)(i), (c)(1)(ii), or (c)(1)(iii) of this provision.

(2) If the offeror has been involved in the last five years in any of the occurrences listed in (c)(1) of this provision, whether the offeror has provided the requested information with regard to each occurrence.

(d) The offeror shall post the information in paragraphs (c)(1)(i) through (c)(1)(iv) of this provision in FAPIIS as required through maintaining an active registration in the System for Award Management database via https://www.acquisition.gov (see 52.204-7).

(End of provision)

FAR 52.212-5 – Contract Terms and Conditions Required to Implement Statutes or Executive Orders – Commercial Items (July 2014)

(a) The Contractor shall comply with the following Federal Acquisition Regulation (FAR) clauses, which are incorporated in this contract by reference, to implement provisions of law or Executive orders applicable to acquisitions of commercial items:

(1) 52.222-50, Combating Trafficking in Persons (Feb 2009) (22 U.S.C. 7104(g)).

___Alternate I (Aug 2007) of 52.222-50 (22 U.S.C. 7104(g)).

(2) 52.233-3, Protest After Award (AUG 1996) (31 U.S.C. 3553).

(3) 52.233-4, Applicable Law for Breach of Contract Claim (OCT 2004)"(Public Laws 108-

77 and 108-78 (19 U.S.C. 3805 note)).

(b) The Contractor shall comply with the FAR clauses in this paragraph (b) that the

Contracting Officer has indicated as being incorporated in this contract by reference to implement provisions of law or Executive orders applicable to acquisitions of commercial items:

[Contracting Officer check as appropriate.]

X (1) 52.203-6, Restrictions on Subcontractor Sales to the Government (Sept 2006), with Alternate I (Oct 1995) (41 U.S.C. 4704 and 10 U.S.C. 2402).

X (2) 52.203-13, Contractor Code of Business Ethics and Conduct (Apr 2010) (41 U.S.C.

3509)).

X (3) 52.203-15, Whistleblower Protections under the American Recovery and Reinvestment Act of 2009 (June 2010) (Section 1553 of Pub. L. 111-5). (Applies to contracts funded by the American Recovery and Reinvestment Act of 2009.)

__ (4) 52.204-10, Reporting Executive Compensation and First-Tier Subcontract Awards (Jul 2013) (Pub. L. 109-282) (31 U.S.C. 6101 note).

__ (5) [Reserved].

__ (6) 52.204-14, Service Contract Reporting Requirements (Jan 2014) (Pub. L. 111-117, section 743 of Div. C).

__ (7) 52.204-15, Service Contract Reporting Requirements for Indefinite-Delivery

Contracts (Jan 2014) (Pub. L. 111-117, section 743 of Div. C).

X (8) 52.209-6, Protecting the Government’s Interest When Subcontracting with

Contractors Debarred, Suspended, or Proposed for Debarment. (Aug 2013) (31 U.S.C. 6101 note).

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X (9) 52.209-9, Updates of Publicly Available Information Regarding Responsibility Matters (Jul 2013) (41 U.S.C. 2313).

X (10) 52.209-10, Prohibition on Contracting with Inverted Domestic Corporations (May 2012) (section 738 of Division C of Pub. L. 112-74, section 740 of Division C of Pub. L.

111-117, section 743 of Division D of Pub. L. 111-8, and section 745 of Division D of Pub. L.

110-161).

__ (11) 52.219-3, Notice of HUBZone Set-Aside or Sole-Source Award (Nov 2011) (15 U.S.C. 657a).

__ (12) 52.219-4, Notice of Price Evaluation Preference for HUBZone Small Business Concerns (JAN 2011) (if the offeror elects to waive the preference, it shall so indicate in its offer) (15 U.S.C. 657a).

__ (13) [Reserved] __ (14)(i) 52.219-6, Notice of Total Small Business Set-Aside (Nov 2011) (15 U.S.C. 644).

● __ (ii) Alternate I (Nov 2011).

● __ (iii) Alternate II (Nov 2011).

__ (15)(i) 52.219-7, Notice of Partial Small Business Set-Aside (June 2003) (15 U.S.C. 644).

● __ (ii) Alternate I (Oct 1995) of 52.219-7.

● __ (iii) Alternate II (Mar 2004) of 52.219-7.

__ (16) 52.219-8, Utilization of Small Business Concerns (May 2014) (15 U.S.C. 637(d)(2) and (3)).

__ (17)(i) 52.219-9, Small Business Subcontracting Plan (Jul 2013) (15 U.S.C. 637(d)(4)).

● __ (ii) Alternate I (Oct 2001) of 52.219-9.

● __ (iii) Alternate II (Oct 2001) of 52.219-9.

● __ (iv) Alternate III (Jul 2010) of 52.219-9.

__ (18) 52.219-13, Notice of Set-Aside of Orders (Nov 2011)(15 U.S.C. 644(r)).

__ (19) 52.219-14, Limitations on Subcontracting (Nov 2011) (15 U.S.C. 637(a)(14)).

__ (20) 52.219-16, Liquidated Damages—Subcon-tracting Plan (Jan 1999) (15 U.S.C.

637(d)(4)(F)(i)).

__ (21)(i) 52.219-23, Notice of Price Evaluation Adjustment for Small Disadvantaged

Business Concerns (OCT 2008) (10 U.S.C. 2323) (if the offeror elects to waive the adjustment, it shall so indicate in its offer).

● __ (ii) Alternate I (June 2003) of 52.219-23.

__ (22) 52.219-25, Small Disadvantaged Business Participation Program—Disadvantaged

Status and Reporting (Jul 2013) (Pub. L. 103-355, section 7102, and 10 U.S.C. 2323).

__ (23) 52.219-26, Small Disadvantaged Business Participation Program—

Incentive Subcontracting (Oct 2000) (Pub. L. 103-355, section 7102, and 10 U.S.C. 2323).

__ (24) 52.219-27, Notice of Service-Disabled Veteran-Owned Small Business Set-Aside

(Nov 2011) (15 U.S.C. 657 f).

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__ (25) 52.219-28, Post Award Small Business Program Rerepresentation (Jul 2013) (15 U.S.C. 632(a)(2)).

__ (26) 52.219-29, Notice of Set-Aside for Economically Disadvantaged Women-Owned Small Business (EDWOSB) Concerns (Jul 2013) (15 U.S.C. 637(m)).

__ (27) 52.219-30, Notice of Set-Aside for Women-Owned Small Business (WOSB) Concerns Eligible Under the WOSB Program (Jul 2013) (15 U.S.C. 637(m)).

X (28) 52.222-3, Convict Labor (June 2003) (E.O. 11755).

X (29) 52.222-19, Child Labor—Cooperation with Authorities and Remedies (Jan 2014)

(E.O. 13126).

X (30) 52.222-21, Prohibition of Segregated Facilities (Feb 1999).

X (31) 52.222-26, Equal Opportunity (Mar 2007) (E.O. 11246).

X (32) 52.222-35, Equal Opportunity for Veterans (Jul 2014)(38 U.S.C. 4212).

X (33) 52.222-36, Equal Opportunity for Workers with Disabilities (Jul 2014)

(29 U.S.C. 793).

X (34) 52.222-37, Employment Reports on Veterans (JUL 2014) (38 U.S.C. 4212).

X (35) 52.222-40, Notification of Employee Rights Under the National Labor Relations Act

(Dec 2010) (E.O. 13496).

X (36) 52.222-54, Employment Eligibility Verification (AUG 2013). (Executive Order

12989). (Not applicable to the acquisition of commercially available off-the-shelf items or certain other types of commercial items as prescribed in 22.1803.)

X (37)(i) 52.223-9, Estimate of Percentage of Recovered Material Content for EPA– Designated Items (May 2008) (42 U.S.C. 6962(c)(3)(A)(ii)). (Not applicable to the acquisition of commercially available off-the-shelf items.)

● __ (ii) Alternate I (May 2008) of 52.223-9 (42 U.S.C. 6962(i)(2)(C)). (Not applicable to the acquisition of commercially available off-the-shelf items.)

__ (38)(i) 52.223-13, Acquisition of EPEAT®-Registered Imaging Equipment (JUN 2014) (E.O. 13423 and 13514).

● __ (ii) Alternate I (Jun 2014) of 52.223-13.

__ (39)(i) 52.223-14, Acquisition of EPEAT®-Registered Televisions (E.O. 13423 and

13514).

● __ (ii) Alternate I (Jun 2014) of 52.223-14.

X (40) 52.223-15, Energy Efficiency in Energy-Consuming Products (DEC 2007) (42 U.S.C. 8259b).

X (41)(i) 52.223-16, Acquisition of EPEAT®-Registered Personal Computer Products (JUN 2014) (E.O. 13423 and 13514).

● __ (ii) Alternate I (Jun 2014) of 52.223-16.

X (42) 52.223-18, Encouraging Contractor Policies to Ban Text Messaging While Driving

(AUG 2011) (E.O. 13513).

X (43) 52.225-1, Buy American—Supplies (May 2014) (41 U.S.C. chapter 83).

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