PR475181 RFP.pdf
PDF 177 KB Posted
- Solicitation number
- PR475181
- Issued by
-
Department of Energy
About this file
This is a Request for Quote (RFQ) from Oak Ridge National Laboratory (ORNL) soliciting firm fixed price proposals for instruments and related products per the attached Bill of Materials (Attachment C). The solicitation number is RFQ475181, with offers due by June 26, 2026, at 5:00 PM EST. The offer validity period is 120 days. Award will be made to the lowest priced, technically acceptable proposal. This is not a small business set-aside. The NAICS code is 334513 (Instruments and Related Products Manufacturing for Measuring, Displaying, and Controlling Industrial Process Variables - 750 Employees), and the anticipated subcontract type is Firm Fixed Price with performance period to be determined.
Offerors must submit: (1) a firm fixed price quote with proposed delivery schedule; (2) completed Abbreviated Representations and Certifications (BSD-CS-2260, dated 03/09/2026); and (3) a statement of any exceptions to terms and conditions. A special provision requires sellers to submit calibration certification with each instrument/system, documenting the calibration procedure, standards/equipment used (with traceability to SI and ILAC MRA accreditation), test dates, and identity of items tested, signed by an authorized seller representative. Questions must be submitted in writing by June 24, 2026, at 5:00 PM EST. The Procurement Officer is Javonte Thomas (thomasjm2@ornl.gov). Applicable attachments include ORNL Terms and Conditions (Attachment A), Prime Flowdown Clauses (Attachment B), Bill of Materials (Attachment C), and Representations & Certifications (Attachment D).
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Text version
Request for quote PR475181 Hello, Potential Offeror, Oak Ridge National Laboratory (ORNL) is inviting you to submit a Firm Fixed Price proposal/quote for the following items and/or services listed below. An award will be made based on the lowest priced, technically acceptable proposal.
Solicitation Number: RFQ475181 Offers Due By: 06/26/26 at 5:00 PM EST Offer Validity Period: 120 days NAICS Code: 334513 - Instruments and Related Products Manufacturing for
Measuring, Displaying, and Controlling Industrial Process Variables- 750 Employees
Subcontract Type Anticipated: Firm Fixed Price Small Business Set-Aside: No Description of Supplies/Services Sought: See attached Bill of Materials Anticipated Subcontract Period of Performance: To be determined ORNL Procurement Representative: Procurement Officer – Javonte Thomas (thomasjm2@ornl.gov)
Summary of Work/Description of Items: Item in accordance with Attachment C – RFQ475181 - Bill of Material.
Please provide the following documents in response to this proposal:
Quote: A firm fixed price quote with your proposed delivery schedule.
Representations & Certifications: Provide a completed and signed copy of the following attached documents:
- Abbreviated Representations and Certifications (BSD-CS-2260, dated 03/09/2026) Exceptions: Any exceptions taken to the terms and conditions listed below. You are requested to explain the reason(s) for the non-compliance and identify any alternate solutions to achieve compliance. Any exceptions that are taken to the provisions of this solicitation will be considered in evaluating the Offeror’s proposal and may result in your offer being deemed non-responsive. The absence of a proposal section entitled “Exceptions/Non-Compliance” or a statement indicating “no exceptions are taken” implies complete and unequivocal acceptance of all requirements, terms, and conditions.
The following RFP Attachments and Special Provisions shall apply to any subcontract/purchase order as a result of this solicitation:
RFP ATTACHMENTS
Attachment No.
Description Document Title (Date/Revision)
Attachment A ORNL Terms and Conditions Terms and Conditions – Purchase Order Commercial Products & Services Under Simplified Acquisition Threshold – BSD-CS-2154 (01/13/2026)
Attachment B Prime Contract Flowdowns Prime Flowdown Clauses- (BSD-CS-2258, dated 01/13/2026) Attachment C Bill of Materials RFP475181 - Bill of Materials
Attachment D Representations and Certifications
Representations & Certifications – Abbreviated (BSD- CS-2260, dated 03/09/2026)
Special Provisions: Calibration Certification
The Seller shall submit with each instrument/system a certification that the instrument/system has been calibrated and is ready for use. The certification shall contain, as a minimum, the identification of (1) the instrument/system, (2) the calibration procedure used, and (3) the standards and/or equipment utilized for the calibration (traceability to the SI, ILAC MRA accreditation process, dates of test, and identity of items tested will satisfy this last requirement). Detailed
Request for quote PR475181 support data shall remain on file by the Seller as required by the contract. Certification shall be signed by an authorized Seller representative.
Important Dates:
Questions: Questions are due on 06/24/2026 by 5:00 PM EST. All questions shall be provided in writing via email to the Procurement Officer listed below.
Proposal Due Date: All proposals shall be submitted via email to the Procurement Officer listed below by 5:00 PM EST on 06/26/2026.
Thank you, Javonte Thomas Procurement Officer Commercial Support, Contracts Division Business Services Directorate Oak Ridge National Laboratory 1 Bethel Valley Road, Oak Ridge, TN 37831 Email: thomasjm2@ornl.gov
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