PR2237-237-24 Request for General Contractor and Builder Quals.pdf

Norfolk Redevelopment and Housing Authority

Request for Qualifications # 2237-237-24

For General Contractors and

Class A Builders

5/1/2024

RFQ PR2220-220-24

GENERAL INFORMATION FORM

QUESTIONS: All inquiries for information regarding this request for qualifications should be directed to: Robin Whitley, rwhitley@nrha.us. Deadline for questions is Friday, May 17, 2024 at 4:00 PM EST. No questions shall be answered after that date.

DUE DATE: Request for Qualifications (RFQ) will be received until Monday, June 3, 2024 at 3:00 PM EST. Failure to submit responses to the correct location by the designated date and hour will result in disqualification.

ADDRESS: Responses should be mailed or hand delivered to: NRHA Purchasing Services Office, 555 East Main Street, Norfolk, VA 23510. Reference the Submittal Date and Hour, and RFQ Number in the lower left corner of the return envelope or package.

In compliance with this Request for Qualifications and to all the conditions imposed therein and hereby incorporated by reference, the undersigned offers and agrees to furnish the services in accordance with the attached signed Respondents and as mutually agreed upon by subsequent negotiation.

PRE-QUALIFICATION CONFERENCE: is not applicable for this project.

TYPE OF BUSINESS: (Please check all applicable classifications). If your classification is certified by the Virginia Department of Minority Business Enterprise, provide your certification number: ___________. For certification assistance, please visit:

http:/www.dmbe.state.va.us.

Large

Small business – An independently owned and operated business which, together with affiliates, has 250 or fewer employees or average annual gross receipts of $10 million or less averaged over the previous three years. Department of Minority Business Enterprise (DMBE) certified women-owned and minority-owned business shall also be considered small business when they have received DMBE small business certification.

Women-owned business – A business concern that is at least 51% owned by one or more women who are U.S. citizens or legal resident aliens, or in the case of a corporation, partnership, or limited liability company or other entity, at least 51% of the equity ownership interest is owned by one or more women who are citizens of the United States or non-citizens who are in full compliance with the United States immigration law, and both the management and daily business operations are controlled by one or more women who are U.S. citizens or legal resident aliens.

Minority-owned business – A business concern that is at least 51% owned by one or more minority individuals (see Section 2.2-1401, Code of Virginia) or in the case of a corporation, partnership, or limited liability company or other entity, at least 51% of the equity ownership interest in the corporation, partnership, or limited liability company or other entity is owned by one or more minority individuals and both the management and daily business operations are controlled by one or more minority individuals.

COMPANY INFORMATION/SIGNATURE: In compliance with this Request for Qualifications and to all the conditions imposed therein and hereby incorporated by reference, the undersigned offers and agrees to furnish the services in accordance with the attached signed Respondents and as mutually agreed upon by subsequent negotiation. Providing false data on this sheet is grounds for deciding that your company is non-responsive in regards to Respondents submittal and may be removed from the competition.

FULL LEGAL NAME (PRINT)

(Company name as it appears with your Federal Taxpayer Number)

FEDERAL TAXPAYER NUMBER (ID#)

BUSINESS NAME/DBA NAME/TA NAME

(If different than the Full Legal Name)

FEDERAL TAXPAYER NUMBER

(If different than ID# above)

BILLING NAME

(Company name as it appears on your invoice)

IDENTIFICATION NUMBER issued by the State Corporation Commission (See Section XI, paragraphs I through M of this RFQ)

CONTRACT AND TASK ORDER ADDRESS

PAYMENT ADDRESS

CONTACT NAME/TITLE (PRINT)

SIGNATURE (IN INK)

DATE

E-MAIL ADDRESS

TELEPHONE NUMBER

TOLL FREE TELEPHONE NUMBER

FAX NUMBER TO RECEIVE

Table of Contents

Section Page

I. PURPOSE

II. BACKGROUND

III. SCOPE OF QUALIFICATIONS

IV. RESPONDENT PREPARATION AND SUBMISSION

V. SELECTION CRITERIA AND AWARD

VI. PRE-QULIFICATION CONFERENCE

VII. AMENDMENT

VIII. CONTRACT REQUIREMENTS

IX. ATTACHMENTS

PR2237-237-24

I. PURPOSE

The Norfolk Redevelopment and Housing Authority (NRHA) is issuing this Request for Qualifications (“RFQ”) for General Contractors and Class A Builders. The purpose of this RFQ is to prequalify contractors for participation in the bidding process for future NRHA rehabilitation projects in its public housing communities, construction of new homes throughout the city of Norfolk, site preparation and installation of modular homes, and to partner with Contractors on our large-scale transformative projects.

This Request for Qualifications (RFQ) will result in the selection of multiple General Contractors and Class A Builders. The successful parties will demonstrate through their respective responses that they possess the necessary qualifications and experience.

Interested General Contractors and Class A Builders with a track record of success in producing quality products and the desire to comply with city, state and federal regulations are encouraged to respond. Minority, women owned, and small businesses are also encouraged to respond.

II. BACKGROUND

Norfolk Redevelopment and Housing Authority, (NRHA) is a political subdivision, created under the laws of the State of Virginia to provide public and other affordable housing and related services to eligible low-income families of Norfolk, Virginia. NRHA, primarily funded by the U.S.

Department of Housing and Urban Development (“HUD”), develops, maintains and manages approximately 1,789 low-rent public housing in eight (8) communities and 755 project-based voucher rental-assisted units in seven (7) communities, and 1,271 unassisted units in four (4) communities.

NRHA is currently repositioning its public and affordable housing properties by seeking HUD’s approval to change the operating subsidies at each site. As further described below, NRHA will utilize Section 18 Disposition, RAD subsidy change, and voluntary conversion to transform current public housing sites to affordable housing, with project-based subsidies.

NRHA is pursuing the repositioning and redevelopment of its current inventory. For the purpose of this Request for Qualifications, there are three (3) areas of opportunity:

A. Six (6) - Existing Apartment Renovations

Community Type of Housing Units Partrea Midrise-Public Housing Senior Public Housing 114 Sykes Midrise-Public Housing Senior Public Housing 84 Bobbitt Midrise-Public Housing Senior Public Housing 84 Hunter Square Midrise Senior Public Housing 91 Franklin Arms Midrise Senior RAD Converted 100 PBV Oakmont North Below Market Rent 407

B. Three (3) - Vacant Property Redevelopment

Address Acres Usage Moton Circle 11 Acres For Sale Fee Simple Housing 801-825 Ballentine Blvd. 5.5 Acres Development Opportunity Grandy Village 5 acres Development Opportunity

C. Five (5) Future Transformation/Repositioning Remaining Family Properties

Community Units Acres Young Terrace 753 units 36 acres Calvert Square 310 units 19 acres Diggs Town 103 units 10.5 acres Oakleaf Forest 257 units 24 acres Grandy Village 275 RAD units for repositioning 22 acres

D. In addition, NRHA has multiple vacant sites that will also be under consideration for redevelopment by the procured Contractor Partner (s).

For additional information about Norfolk Redevelopment and Housing Authority please see our web site at http://www.NRHA.us

III. SCOPE OF QUALIFICATIONS

A. Minimum Qualifications:

NIGP Commodity Code(s) for this effort are 90957 and 91827.

1. Respondents must be licensed and insured and have the ability to meet bonding requirements for bids and projects;

2. Must be licensed to do business in the State of Virginia and be noted as “active” in the Virginia State Corporation Commission data base;

3. Must have an active license in the Virginia Department of Professional and Occupational Regulation’s database;

4. Must have adequate financial resources to perform under awarded contracts, or the ability to obtain them;

5. Must be able to comply with the required or proposed delivery or performance schedule, taking into consideration all existing commercial and governmental business commitments;

6. Must have the necessary labor, organization, experience, accounting and operational controls, and technical skills, or the ability to obtain them (including, as appropriate, such elements as production control procedures, property control systems, quality assurance measures, and safety programs applicable to materials to be produced or services to be performed by the prospective contractor and subcontractors); and http://www.nrha./

7. Have the necessary production, construction, and technical equipment and facilities, or the ability to obtain them.

B. Economic Opportunities:

1. Section 3:

Under HUD Section 3 regulations, Contractors shall, to the greatest extent feasible, provide employment and training (30% of new hires) to low-income persons and contracting opportunities (10%) to Section 3 businesses. This includes a special emphasis on persons receiving HUD housing assistance. (Please refer to implementing regulations at 24 CFR Part 135). NRHA is committed to ensuring that all Contractors and any tier subcontractors that provide services on NRHA-sponsored projects shall take all necessary and reasonable steps to provide meaningful, full-time, permanent employment and training to Section 3 qualified persons.

2. Davis Bacon Act;

Where federal requirements dictate, construction projects will be required to be compliant with the provisions of the Davis Bacon Act.

3. Minority and Woman Owned Business – Subcontracting Opportunities:

The Contractor will take all necessary affirmative steps to ensure that disadvantaged, minority and women-owned business enterprises are used to the greatest extent feasible in compliance with federal, local and NRHA policy. NRHA goal is that the selected Contractor will meet or exceed 25 percent of the total value of all contracts and subcontracts awarded to qualified MBE firms, and 5 percent of the total value of all contracts and subcontracts awarded to qualified woman owned firms.

IV. RESPONDENT PREPARATION AND SUBMISSION

A. General Requirements:

1. RFQ Response: In order to be considered for selection, interested Contractors must submit a complete response to this RFQ. No fax responses are allowed. One original of the RFQ response and one electronic copy must be provided on thumb drive and be submitted to:

Norfolk Redevelopment and Housing Authority Purchasing Services Office, 17th Floor 555 East Main Street, Norfolk, VA 23510

Reference the Submittal Date and Hour, and RFQ Number in the lower left-hand corner of the return envelope or package. No other distribution of the response shall be made by the Offeror.

Outer envelope and each page must have the Offeror’s name, RFQ number, and submission due date and time.

Original and digital copies must be appropriately tabbed to separate the sections.

DO NOT RETURN THE SOLICITATION IN YOUR SUBMITTAL PACKAGE. ONLY

SUBMIT THE REQUIRED INFORMATION.

2. Respondents Preparation:

a. Forms shall be signed by an authorized representative of the Respondent (Contractor). Blocks 14 A thru Block 17 of the Solicitation, Offer, and Award must be completed by Respondent. All information requested must be submitted.

Failure to submit all information requested may result in NRHA requiring prompt submission of missing information and/or giving a lowered evaluation score.

Submissions which are substantially incomplete or lack key information may be rejected by NRHA at its discretion. Mandatory requirements are those required by law or regulation or are such that they cannot be waived and are not subject to negotiation.

b. Responses should be prepared simply and economically providing a straightforward, concise description of capabilities to satisfy the requirements of the RFQ. Emphasis should be on completeness and clarity of content. All expenses incurred in the preparation and submission of the documents to NRHA in response to this RFQ shall be borne by the Respondent(s).

c. Submissions should be organized in the order in which the requirements are presented in the RFQ. All pages of the submission should be numbered. Each paragraph in the respondent’s submission should reference the paragraph number of the corresponding section of the RFQ. It is also helpful to cite the paragraph number, sub-letter, and repeat the text of the requirement as it appears in the RFQ. If a response covers more than one page, the paragraph number and sub-letter should be repeated at the top of the next page. The responses should contain a table of contents which cross references the RFQ requirements. Information which the offeror desires to present that does not fall within any of the requirements of the RFQ should be inserted at an appropriate place or be attached at the end of the submission and designated as additional material. Responses that are not organized in this manner risk elimination from consideration if the evaluators are unable to find where the RFQ requirements are specifically addressed.

d. Ownership of all data, material, and documentation originated and prepared for NRHA pursuant to the RFQ shall belong exclusively to NRHA and be subject to public inspection in accordance with the Virginia Freedom of Information Act.

Trade secrets or proprietary information submitted by the Respondent shall not be subject to public disclosure under the Virginia Freedom of Information Act.

However, to prevent disclosure the Respondent must invoke the protections of Section 2.2-4342F of the Code of Virginia, in writing, either before or at the time the data or other materials is submitted. The written request must specifically identify the data or other materials to be protected and state the reasons why protection is necessary. The proprietary or trade secret material submitted must be identified by some distinct method such as highlighting or underlining and must indicate only the specific words, figures, or paragraphs that constitute trade secret or proprietary information. The classification of an entire Respondent’s document, line item prices and/or total prices as proprietary or trade secrets is not acceptable and may result in rejection of the Respondent’s submission.

3. Specific Requirements:

In order to be considered for selection as a qualified Contractor, the Contractor shall adhere to the format of this RFQ as detailed herein, and submit the following items in the specified order. The Contractor will be evaluated based upon the criteria presented in this RFQ.

The Respondent shall submit one (1) original hard copy and one (1) electronic version on a thumb drive each containing the full response submission to this

RFQ:

4. Specific Evaluation Criteria:

Submissions shall be as thorough and detailed as possible so that NRHA may properly evaluate your capabilities and service(s) offered to properly qualify. Each of the elements detailed below should be thoroughly covered by the submittal in order to maximize the evaluation potential.

Respondents are required to submit the following information/items:

Letter of Interest (Cover Letter)

The letter of interest shall include a brief statement summarizing the Respondent’s company and relevant experience and qualifications. It shall also include, but not be limited to, information regarding the company such as years in business, business location, service territories and previous customers. Include contact name and title, physical address, email address, telephone and fax number of the person to be contacted for clarification or additional information regarding submissions.

Include copies of:

1. Any of the class licenses held from the Department of Professional and Occupational Regulations (DPOR) that is current and in good standing in the State of Virginia.

2. Any business licenses.

3. An original completed General Information Form (page 1 of the RFQ cover sheet).

4. Original completed W9. (See Attachment A)

5. Vendor Application. (See Attachment B)

6. Proof of insurance – Certificate of Insurance

TAB A - Demonstration of Contractor Capabilities– Maximum Value - 30 points

NRHA is interested in assessing the capacity and capability of Contractor teams and their ability to respond to the demand’s initiatives.

The Contractor must be capable of handling the construction and ongoing oversight of a construction project. The contractor will be required to have qualified key personnel in the office and at the construction sites who have served in similar project team roles and had previous experience with projects of a similar scope and complexity as described in Section II of this RFQ.

Provide information demonstrating:

1. The experience of the Contractor Team - Submit detailed resumes of the key individuals of the team. Include a detailed description of the responsibilities that they will be required to perform. Team capabilities to include but not be limited to education, technical training, professional designations, work history, and years of relevant work experience within the skillsets seeking qualification.

2. Organization - submit an organizational chart showing all persons who will be involved with these projects and their roles and responsibilities.

3. Safety - Describe the company’s safety program. If there is a written program, provide a copy of the table of contents from the manual.

4. Quality Assurance - Describe the company’s quality assurance program. If there is a written program, provide a copy of the table of contents from the manual.

5. Scheduling - Provide a narrative describing strategies used to maintain scheduling of projects and their phases and how weather issues will be managed.

6. Describe management of critical submittals and closeout efforts.

TAB B – Financial Capacity – Maximum Value – 30 points

The Respondent/Financially Responsible parties shall demonstrate their financial responsibility.

Submit financial Information required in a separate sealed envelope marked “TAB B - Confidential” relative to each person with an ownership interest in the Contractor entity and the Contractor entity itself:

1. Most recent audited financial statement.

2. References from financial institutions with whom the Contractor has had business as a borrower.

3 . Bonding company reference letter.

TAB C – Technical Competence– Maximum Value - 35 points

Demonstrate evidence of successful experience in construction.

1. Provide a list of three (3) past and present projects, over the last five (5) years, similar scope and complexity as noted in Section II of this RFQ. Include the cost, location, description of the work scope, date started, contract completion date, actual completion date, contract amount, change order rate by percentage of the original contract amount and square footage of the facility.

2. Provide references with the contact information including email addresses for each project listed. Do not include projects on this list that are not similar in scope and complexity to these projects.

*Past and present projects that can not be verified will be subject to points lost under the qualifying point scale*

TAB D – Minority/Women Own Business Efforts (MBE/WBE) – Maximum Value 5 Points

Demonstrate evidence in which the Contractor has provided for HUD Section 3 and MBE/WBE participation and compliance with equal opportunity and affirmative action requirements. Describe any steps taken to, or be taken to, help NRHA reach these goals. Describe any prior experience utilizing MBE/WBE and section 3 hiring in sufficient detail to reveal the team's record of accomplishment and allow an assessment of the level and quality of effort.

NOTE: The failure to follow the instructions of this section of the RFQ may result in your submission being removed from the selection process for pre-qualification.

V. SELECTION CRITERIA AND AWARD

A. Selection Criteria:

A selection committee composed of f ive (5) NRHA staff will review submissions in accordance with this RFQ. The selection committee may, at its sole discretion, choose to request w r i t t e n clarifications from some or all Respondent(s) to further understand specific aspects of their submission(s).

Oral Presentations – After initial scoring of RFQ responses, Contractors submitting a Respondents in response to this RFQ may be requested to provide an oral presentation. This will allow Contractors an opportunity to clarify or elaborate on their Respondents and answer any questions the reviewers may have.

B. Selection:

All submitted documents will be evaluated according the requirements under Section IV of this RFP.

All Contractors who submitted a response to the RFQ will be notified of the final selection by letter from NRHA.

VI. PRE-QULIFICATION CONFERENCE

There is no conference scheduled for this effort. Please direct all questions to the procurement personnel so named on this RFQ.

VII. AMENDMENT

Any amendments to this RFQ will be posted on the NRHA and eVA websites.

VIII. CONTRACT REQUIREMENTS

A. Insurance:

In future contracts/Task orders resulting from this RFQ, NRHA will require Contractors to have insurance coverage at the time the contract is awarded. The offeror further certifies that it, as well as all sub-contractors, will maintain insurance coverages to be specified in future solicitations.

B. Governing Laws:

This RFQ and any future resulting contract shall be governed in all respects by the laws of the Commonwealth of Virginia and any litigation with respect thereto shall be brought in the courts of the City of Norfolk, Virginia. NRHA encourages resolution of any issues in controversy arising from the award of the contract or any contractual dispute using Alternative Dispute Resolution (ADR) procedures (Code of Virginia, § 2.2-4366). ADR procedures are described in Chapter 9 of the Vendors Manual. The Contractor shall comply with all applicable federal, state and local laws, rules and regulations.

C. Anti-Discrimination:

By submitting their responses to this RFQ, respondents certify to NRHA that they will conform to the provisions of the Federal Civil Rights Act of 1964, as amended, as well as the Virginia Fair Employment Contracting Act of 1975, as amended, where applicable, the Virginians With Disabilities Act, the Americans With Disabilities Act and § 2.2-4311 of the Virginia Public Procurement Act (VPPA).

D. Ethics in Public Contracting:

Respondents certify that their submissions are made without collusion or fraud and that they have not offered or received any kickbacks or inducements from any other offeror, supplier, manufacturer or Contractor in connection with their submission, and that they have not conferred on any public employee having official responsibility for this procurement transaction any payment, loan, subscription, advance, deposit of money, services or anything of more than nominal value, present or promised, unless consideration of substantially equal or greater value was exchanged.

E. Immigration Reform and Control Act Of 1986:

By responding to this RFQ, the Contractor certifies that the it does not, and shall not during the performance of any contract for goods and services with NRHA, knowingly employ an unauthorized alien as defined in the federal Immigration Reform and Control Act of 1986.

F. Conflicts of Interest:

The Respondent(s) warrants that to the best of his/her knowledge and belief and except as otherwise disclosed, he/she does not have any organizational conflict of interest. Conflict of interest is defined as a situation in which the nature of work under this contract and the Respondent’s organizational, financial, contractual or other interests are such that:

1. Award of any contract may result in an unfair competitive advantage; or

2. The Respondent’s objectivity in performing a n y contract work may be impaired.

In the event the Respondent(s) has an organizational conflict of interest as defined herein, the Respondent(s) shall disclose such conflict of interest fully in the Respondents submission.

3. The Respondent(s) agrees that if after award he or she discovers an organizational conflict of interest with respect to any awarded contract, he or she shall make an immediate and full disclosure in writing to the NRHA appointed representative which shall include a description of the action which the Respondent(s) has taken or intends to take to eliminate or neutralize the conflict. NRHA may, however, terminate the contract if it is in its best interest.

4. In the event the Respondent(s) was aware of an organizational conflict of interest before award of any contract and intentionally did not disclose the conflict to the NRHA appointed representative, NRHA may terminate the contract for default.

5. The provisions of this clause shall be included in all subcontracts and consulting agreements wherein the work to be performed is similar to the service provided by the Respondent(s). The Respondent(s) shall include in such subcontracts and consulting agreements any necessary provisions to eliminate or neutralize conflicts of interest.

6. No member of the NRHA Board of Commissioners shall be allowed to share any or part of any awarded contract or to derive any benefit to arise there from. This provision shall be construed to extend to any contract if made with a corporation for its general benefit.

7. Any NRHA official or employee who exercises or has exercised any functions or responsibilities with respect to any NRHA contract/procurement activities, or who is in a position to participate in the decision-making process or gain inside information with regards to any NRHA contract/procurement activities, obtain a financial or economic interest or benefit from the contract/ procurement, or have an interest in any contract or subcontract, or agreement with respect thereto or the proceeds there under, either for himself or herself or for those with whom he or she has family or business ties, during his or her tenure with the NRHA or for one year after such individual leaves NRHA.

8. NRHA reserves total discretion to determine the proper treatment of any conflict of interest disclosed under this provision.

G. Debarment Status:

By submitting their responses, Contractors certify that they are not currently debarred by the Commonwealth of Virginia, the Federal Government, or NRHA from submitting bids or offers on contracts for the type of goods and/or services covered by this RFQ, nor are they an agent of any person or entity that is currently so debarred.

H. Antitrust:

By entering into a contract, the Contractor conveys, sells, assigns, and transfers to NRHA of Virginia all rights, title and interest in and to all causes of action it may now have or hereafter acquire under the antitrust laws of the United States and the Commonwealth of Virginia, relating to the particular goods or services purchased or acquired by NRHA of Virginia under said contract.

I. Mandatory Use of NRHA Form and Terms and Conditions for RFQs:

Failure to submit a response on the official NRHA form provided for that purpose may be a cause for rejection of the response. Modification of or additions to the General Terms and Conditions of the RFQ may be cause for rejection of the response; however, NRHA reserves the right to decide, on a case by case basis, in its sole discretion, whether to reject such a Respondents.

J. Clarification of Terms:

If any prospective respondent has questions about the qualifications/specifications or other RFQ documents, the respondent should contact the Procurement Specialist whose name appears on the face of the solicitation/contract no later than five working days before the due date. Any revisions to the RFQ will be made only by addendum issued by the NRHA office of Procurement.

K. Hold Harmless:

The Contractor, its heirs, legal representatives, next of kin, successors and assigns shall indemnify, defend and hold harmless NRHA and NRHA’s affiliates and their respective officers, Commissioners, employees, agents, advisors, representatives, successors and assigns (collectively, “Indemnified Parties”) from and against, and shall reimburse the Indemnified Parties with respect to any Losses asserted against or incurred by any of the Indemnified Parties by reason of, arising out of, or in connection with the acts or omissions of Contractor or Contractor’s employees, agents, or Contractor’s. This indemnity clause is not intended, nor shall indemnify, NRHA for any Loss caused by the acts or omissions of the Indemnified Parties.

“Loss” shall mean any loss, liability, claim, damage or expense suffered or incurred by any Indemnified Party, including without limitation assessments, fines, penalties, judgments, settlements, costs, reasonable attorneys’ fees and reasonable disbursements and other reasonable out-of-pocket expenses.

L. Qualifications of Respondents:

NRHA may make such reasonable investigations as deemed proper and necessary to determine the ability of the respondent to perform the services and the respondent shall furnish to NRHA all such information and data for this purpose as may be requested.

NRHA reserves the right to inspect the respondent’s physical facilities prior to award to satisfy questions regarding its capabilities. NRHA further reserves the right to reject any submission if the evidence submitted by, or investigations of, such respondents fails to satisfy NRHA that such respondent is properly qualified to carry out the obligations of any contract and to provide the services and/or furnish the goods contemplated therein.

M. Drug-Free Workplace:

During the performance of any contract, the Contractor agrees to (i) provide a drug-free workplace for the Contractor's employees; (ii) post in conspicuous places, available to employees and applicants for employment, a statement notifying employees that the unlawful manufacture, sale, distribution, dispensation, possession, or use of a controlled substance or marijuana is prohibited in the Contractor's workplace and specifying the actions that will be taken against employees for violations of such prohibition; (iii) state in all solicitation/contracts or advertisements for employees placed by or on behalf of the Contractor that the Contractor maintains a drug-free workplace; and (iv) include the provisions of the foregoing clauses in every subcontract or purchase order of over $10,000, so that the provisions will be binding upon each subcontractor or vendor.

For the purposes of this section, “drug-free workplace” means a site for the performance of work done in connection with a specific contract awarded to a Contractor, the employees of whom are prohibited from engaging in the unlawful manufacture, sale, distribution, dispensation, possession or use of any controlled substance or marijuana during the performance of the contract.

N. Vendor Advertising Restrictions:

Advertising or promotional literature stating or implying that NRHA endorses a Contractor’s products or services is prohibited. Exceptions may only be granted by NRHA's Director of Procurement. NRHA prohibits a Contractor from including reference to NRHA in client lists used in advertising or promotional materials.

O. Contact with Authority Staff, Board Members and/or Residents:

Under no circumstances may any Authority Board Member or any Authority staff member other than the contact person specified within this RFQ be contacted during this RFQ process by any entity intending to submit a response to this RFQ. Failure to comply with this request will result in disqualification. All questions shall be in writing and directed to the contact person as listed within this RFQ.

P. Records and Inspection:

The Contractor will maintain full and accurate records with respect to all matters covered under any awarded contracts. NRHA, the Department of Housing and Urban Development, and the Comptroller General of the United States, will have free access at all times to such records, and the right to examine and audit the same and to make transcripts therefrom, and to inspect all NRHA data, documents, proceedings, and activities.

Q. NRHA Not Obligated by Third Parties:

NRHA shall not be obligated or liable hereunder to any party other than the Contractor.

R. Status of the Contractor:

It is understood and agreed by and between the parties that the status of the Contractor will be that of an independent contractor and of a person retained on a contractual basis to perform professional or technical services for limited periods of time. It is not intended, nor will it be construed, that the Contractor or any employee or subconsultant is an employee, officer, or agent of NRHA.

S. Conflicting Conditions

In the event there is a conflict between the documents comprising this RFQ and any resulting contracts, the following order of precedence shall govern: (1) the more restrictive terms of either: any and all attached HUD forms and the term/conditions in the body of any resulting contract; (2) the RFQ; and (3) Contractor’s Response. In the event that a conflict exists between any state statute or federal law the most restrictive terms shall apply.

IX. ATTACHMENTS

Attachment A – W9

Attachment B – Vendor Application

Attachment C – HUD Form 5370 (applicable to all awarded contracts)

Attachment A – W9

INSTRUCTIONS TO PRINTERS

FORM W-9, PAGE 1 of 4 MARGINS: TOP 13mm (1⁄ 2 "), CENTER SIDES. PRINTS: HEAD to HEAD

PAPER: WHITE WRITING, SUB. 20. INK: BLACK

FLAT SIZE: 216mm (81⁄ 2 ") 3 279mm (11")

PERFORATE: (NONE)

Give form to the requester. Do not send to the IRS.

Form W-9 Request for Taxpayer Identification Number and Certification

(Rev. October 2007) Department of the Treasury Internal Revenue Service Name (as shown on your income tax return)

List account number(s) here (optional)

Address (number, street, and apt. or suite no.)

City, state, and ZIP code

P ri nt o r ty p e

S ee

S p ec ifi c In st ru ct io ns o n p ag e

2.

Taxpayer Identification Number (TIN)

Enter your TIN in the appropriate box. The TIN provided must match the name given on Line 1 to avoid backup withholding. For individuals, this is your social security number (SSN). However, for a resident alien, sole proprietor, or disregarded entity, see the Part I instructions on page 3. For other entities, it is your employer identification number (EIN). If you do not have a number, see How to get a TIN on page 3.

Social security number or

Requester’s name and address (optional)

Employer identification number Note. If the account is in more than one name, see the chart on page 4 for guidelines on whose number to enter.

Certification

1. The number shown on this form is my correct taxpayer identification number (or I am waiting for a number to be issued to me), and I am not subject to backup withholding because: (a) I am exempt from backup withholding, or (b) I have not been notified by the Internal Revenue Service (IRS) that I am subject to backup withholding as a result of a failure to report all interest or dividends, or (c) the IRS has notified me that I am no longer subject to backup withholding, and

Certification instructions. You must cross out item 2 above if you have been notified by the IRS that you are currently subject to backup withholding because you have failed to report all interest and dividends on your tax return. For real estate transactions, item 2 does not apply.

For mortgage interest paid, acquisition or abandonment of secured property, cancellation of debt, contributions to an individual retirement arrangement (IRA), and generally, payments other than interest and dividends, you are not required to sign the Certification, but you must provide your correct TIN. See the instructions on page 4.

Sign Here

Signature of U.S. person ©

Date ©

General Instructions

Form W-9 (Rev. 10-2007)

Part I

Part II

Business name, if different from above

Cat. No. 10231X

Check appropriate box:

Under penalties of perjury, I certify that:

I.R.S. SPECIFICATIONS TO BE REMOVED BEFORE PRINTING

DO NOT PRINT — DO NOT PRINT — DO NOT PRINT — DO NOT PRINT

TLS, have you transmitted all R text files for this cycle update?

Date

Action

Revised proofs requested

Date

Signature

O.K. to print

Use Form W-9 only if you are a U.S. person (including a resident alien), to provide your correct TIN to the person requesting it (the requester) and, when applicable, to:

1. Certify that the TIN you are giving is correct (or you are waiting for a number to be issued),

2. Certify that you are not subject to backup withholding, or

3. Claim exemption from backup withholding if you are a U.S.

exempt payee. If applicable, you are also certifying that as a U.S. person, your allocable share of any partnership income from a U.S. trade or business is not subject to the withholding tax on foreign partners’ share of effectively connected income.

3. I am a U.S. citizen or other U.S. person (defined below).

A person who is required to file an information return with the IRS must obtain your correct taxpayer identification number (TIN) to report, for example, income paid to you, real estate transactions, mortgage interest you paid, acquisition or abandonment of secured property, cancellation of debt, or contributions you made to an IRA.

Individual/Sole proprietor

Corporation

Partnership

Other (see instructions) ©

Note. If a requester gives you a form other than Form W-9 to request your TIN, you must use the requester’s form if it is substantially similar to this Form W-9.

● An individual who is a U.S. citizen or U.S. resident alien,

● A partnership, corporation, company, or association created or organized in the United States or under the laws of the United States,

● An estate (other than a foreign estate), or

Definition of a U.S. person. For federal tax purposes, you are considered a U.S. person if you are:

Special rules for partnerships. Partnerships that conduct a trade or business in the United States are generally required to pay a withholding tax on any foreign partners’ share of income from such business. Further, in certain cases where a Form W-9 has not been received, a partnership is required to presume that a partner is a foreign person, and pay the withholding tax.

Therefore, if you are a U.S. person that is a partner in a partnership conducting a trade or business in the United States, provide Form W-9 to the partnership to establish your U.S.

status and avoid withholding on your share of partnership income.

The person who gives Form W-9 to the partnership for purposes of establishing its U.S. status and avoiding withholding on its allocable share of net income from the partnership conducting a trade or business in the United States is in the following cases:

● The U.S. owner of a disregarded entity and not the entity, Section references are to the Internal Revenue Code unless otherwise noted.

● A domestic trust (as defined in Regulations section 301.7701-7).

Limited liability company. Enter the tax classification (D=disregarded entity, C=corporation, P=partnership) ©

Exempt payee

Purpose of Form lmoon Typewritten Text

FRM 256-021

FORM W-9, PAGE 2 of 4 MARGINS: TOP 13 mm (1⁄ 2"), CENTER SIDES. PRINTS: HEAD to HEAD

PAPER: WHITE WRITING, SUB. 20. INK: BLACK

FLAT SIZE: 216 mm (81⁄ 2") 3 279 mm (11")

Form W-9 (Rev. 10-2007) Page 2

Sole proprietor. Enter your individual name as shown on your income tax return on the “Name” line. You may enter your business, trade, or “doing business as (DBA)” name on the “Business name” line.

DO NOT PRINT — DO NOT PRINT — DO NOT PRINT — DO NOT PRINT

Other entities. Enter your business name as shown on required federal tax documents on the “Name” line. This name should match the name shown on the charter or other legal document creating the entity. You may enter any business, trade, or DBA name on the “Business name” line.

If the account is in joint names, list first, and then circle, the name of the person or entity whose number you entered in Part I of the form.

Specific Instructions Name

Exempt Payee

5. You do not certify to the requester that you are not subject to backup withholding under 4 above (for reportable interest and dividend accounts opened after 1983 only).

Certain payees and payments are exempt from backup withholding. See the instructions below and the separate Instructions for the Requester of Form W-9.

Civil penalty for false information with respect to withholding. If you make a false statement with no reasonable basis that results in no backup withholding, you are subject to a $500 penalty.

Criminal penalty for falsifying information. Willfully falsifying certifications or affirmations may subject you to criminal penalties including fines and/or imprisonment.

Penalties Failure to furnish TIN. If you fail to furnish your correct TIN to a requester, you are subject to a penalty of $50 for each such failure unless your failure is due to reasonable cause and not to willful neglect.

Misuse of TINs. If the requester discloses or uses TINs in violation of federal law, the requester may be subject to civil and criminal penalties.

If you are an individual, you must generally enter the name shown on your income tax return. However, if you have changed your last name, for instance, due to marriage without informing the Social Security Administration of the name change, enter your first name, the last name shown on your social security card, and your new last name.

If you are exempt from backup withholding, enter your name as described above and check the appropriate box for your status, then check the “Exempt payee” box in the line following the business name, sign and date the form.

4. The IRS tells you that you are subject to backup withholding because you did not report all your interest and dividends on your tax return (for reportable interest and dividends only), or

3. The IRS tells the requester that you furnished an incorrect

TIN,

2. You do not certify your TIN when required (see the Part II instructions on page 3 for details), You will not be subject to backup withholding on payments you receive if you give the requester your correct TIN, make the proper certifications, and report all your taxable interest and dividends on your tax return.

1. You do not furnish your TIN to the requester, What is backup withholding? Persons making certain payments to you must under certain conditions withhold and pay to the IRS 28% of such payments. This is called “backup withholding.”

Payments that may be subject to backup withholding include interest, tax-exempt interest, dividends, broker and barter exchange transactions, rents, royalties, nonemployee pay, and certain payments from fishing boat operators. Real estate transactions are not subject to backup withholding.

Payments you receive will be subject to backup withholding if:

If you are a nonresident alien or a foreign entity not subject to backup withholding, give the requester the appropriate completed Form W-8.

Example. Article 20 of the U.S.-China income tax treaty allows an exemption from tax for scholarship income received by a Chinese student temporarily present in the United States. Under U.S. law, this student will become a resident alien for tax purposes if his or her stay in the United States exceeds 5 calendar years. However, paragraph 2 of the first Protocol to the U.S.-China treaty (dated April 30, 1984) allows the provisions of Article 20 to continue to apply even after the Chinese student becomes a resident alien of the United States. A Chinese student who qualifies for this exception (under paragraph 2 of the first protocol) and is relying on this exception to claim an exemption from tax on his or her scholarship or fellowship income would attach to Form W-9 a statement that includes the information described above to support that exemption.

Note. You are requested to check the appropriate box for your status (individual/sole proprietor, corporation, etc.).

4. The type and amount of income that qualifies for the exemption from tax.

5. Sufficient facts to justify the exemption from tax under the terms of the treaty article.

Nonresident alien who becomes a resident alien. Generally, only a nonresident alien individual may use the terms of a tax treaty to reduce or eliminate U.S. tax on certain types of income.

However, most tax treaties contain a provision known as a “saving clause.” Exceptions specified in the saving clause may permit an exemption from tax to continue for certain types of income even after the payee has otherwise become a U.S.

resident alien for tax purposes.

If you are a U.S. resident alien who is relying on an exception contained in the saving clause of a tax treaty to claim an exemption from U.S. tax on certain types of income, you must attach a statement to Form W-9 that specifies the following five items:

1. The treaty country. Generally, this must be the same treaty under which you claimed exemption from tax as a nonresident alien.

2. The treaty article addressing the income.

3. The article number (or location) in the tax treaty that contains the saving clause and its exceptions.

Also see Special rules for partnerships on page 1.

Foreign person. If you are a foreign person, do not use Form W-9. Instead, use the appropriate Form W-8 (see Publication 515, Withholding of Tax on Nonresident Aliens and Foreign Entities).

● The U.S. grantor or other owner of a grantor trust and not the trust, and

● The U.S. trust (other than a grantor trust) and not the beneficiaries of the trust.

Limited liability company (LLC). Check the “Limited liability company” box only and enter the appropriate code for the tax classification (“D” for disregarded entity, “C” for corporation, “P” for partnership) in the space provided.

For a single-member LLC (including a foreign LLC with a domestic owner) that is disregarded as an entity separate from its owner under Regulations section 301.7701-3, enter the owner’s name on the “Name” line. Enter the LLC’s name on the “Business name” line.

For an LLC classified as a partnership or a corporation, enter the LLC’s name on the “Name” line and any business, trade, or DBA name on the “Business name” line.

FORM W-9, PAGE 3 of 4 MARGINS: TOP 13 mm (1⁄ 2"), CENTER SIDES. PRINTS: HEAD to HEAD

PAPER: WHITE WRITING, SUB. 20. INK: BLACK

DO NOT PRINT — DO NOT PRINT — DO NOT PRINT — DO NOT PRINT

Form W-9 (Rev. 10-2007) Page 3

Part I. Taxpayer Identification Number (TIN) Enter your TIN in the appropriate box. If you are a resident alien and you do not have and are not eligible to get an SSN, your TIN is your IRS individual taxpayer identification number (ITIN). Enter it in the social security number box. If you do not have an ITIN, see How to get a TIN below.

How to get a TIN. If you do not have a TIN, apply for one immediately. To apply for an SSN, get Form SS-5, Application for a Social Security Card, from your local Social Security Administration office or get this form online at www.ssa.gov. You may also get this form by calling 1-800-772-1213. Use Form W-7, Application for IRS Individual Taxpayer Identification Number, to apply for an ITIN, or Form SS-4, Application for Employer Identification Number, to apply for an EIN. You can apply for an EIN online by accessing the IRS website at www.irs.gov/businesses and clicking on Employer Identification Number (EIN) under Starting a Business. You can get Forms W-7 and SS-4 from the IRS by visiting www.irs.gov or by calling

1-800-TAX-FORM (1-800-829-3676).

If you are asked to complete Form W-9 but do not have a TIN, write “Applied For” in the space for the TIN, sign and date the form, and give it to the requester. For interest and dividend payments, and certain payments made with respect to readily tradable instruments, generally you will have 60 days to get a TIN and give it to the requester before you are subject to backup withholding on payments. The 60-day rule does not apply to other types of payments. You will be subject to backup withholding on all such payments until you provide your TIN to the requester.

If you are a sole proprietor and you have an EIN, you may enter either your SSN or EIN. However, the IRS prefers that you use your SSN.

If you are a single-member LLC that is disregarded as an entity separate from its owner (see Limited liability company (LLC) on page 2), enter the owner’s SSN (or EIN, if the owner has one). Do not enter the disregarded entity’s EIN. If the LLC is classified as a corporation or partnership, enter the entity’s EIN.

Note. See the chart on page 4 for further clarification of name and TIN combinations.

Note. Entering “Applied For” means that you have already applied for a TIN or that you intend to apply for one soon.

Caution: A disregarded domestic entity that has a foreign owner must use the appropriate Form W-8.

9. A futures commission merchant registered with the Commodity Futures Trading Commission,

10. A real estate investment trust,

11. An entity registered at all times during the tax year under the Investment Company Act of 1940,

12. A common trust fund operated by a bank under section 584(a),

13. A financial institution,

14. A middleman known in the investment community as a nominee or custodian, or

15. A trust exempt from tax under section 664 or described in section 4947.

THEN the payment is exempt for . . .

IF the payment is for . . .

All exempt payees except for 9

Interest and dividend payments

Exempt payees 1 through 13.

Also, a person registered under the Investment Advisers Act of 1940 who regularly acts as a broker

Broker transactions

Exempt payees 1 through 5

Barter exchange transactions and patronage dividends

Generally, exempt payees 1 through 7

Payments over $600 required to be reported and direct sales over $5,000

See Form 1099-MISC, Miscellaneous Income, and its instructions.

However, the following payments made to a corporation (including gross proceeds paid to an attorney under section 6045(f), even if the attorney is a corporation) and reportable on Form 1099-MISC are not exempt from backup withholding: medical and health care…