SOW-Yuma-PestControl.doc

Statement of Work (SOW)

U.S. Border Patrol

Pest Control Management Service Requirement

1. BACKGROUND:

The U.S. Border Patrol Yuma Sector has a requirement for Pest Control Management Services throughout the surrounding stations, checkpoints, and facilities listed in section 7. The U.S. Border Patrol Yuma Sector has a need for a thorough inspection, treatment and prevention; which involves exterior and interior locations in the vicinity of the structure. After conducting the inspection, the technician shall discuss any problems with the Contract Specialist (CS) or Point of Contact (POC) listed in Item 10.

2. SCOPE:

The Contractor shall provide Integrated Pest Management (IPM) services to prevent and control a wide variety of arthropod and vertebrate pests including but not limited to scorpions, cockroaches, termites, ants, fleas, stored product pests, mosquitoes, mice, rats, bats, bees, and wasps at all U.S. Border Patrol Yuma Sector facilities as identified in Item 7. The scope of this contract is to establish an environmentally sound and effective IPM program to prevent general arthropod and vertebrate pests and disease vectors from adversely affecting U.S. Border Patrol installation operations. This includes, at a minimum:

· Thoroughly inspecting and treating all areas suspected of pest infestation(s) and surrounding areas/facilities up to 25 feet, as necessary.

· Perform treatment of standing water for the control of mosquito larvae.

· Communicating constantly with the government POC regarding planned actions and recommendations.

· Recommending structural and procedural modifications to reduce food, water, harborage and access used by pests.

· Using appropriate non-chemical technologies to control pests, where possible.

· Judiciously using pesticide products, formulations and application methods that present the lowest potential hazard to human health, non-target animals and the environment.

· Recording and reporting all integrated pest management operations including surveillance, inspections, non-chemical and chemical control.

· Pest Control Unscheduled Services – Due to “unpredictable” circumstances with pests; The vendor will respond to urgent requests within (24) twenty-four hours of notification to remedy or exterminate pests which will allow Border Patrol to continue operations. The Vendor will provide an unscheduled services callout rate, to include hourly rate.

· The Vendor will provide two (one back-up) phone numbers. These numbers will be answered after normal business hours in the event of urgent requirements.

Federal agencies are mandated by Public Law (Section 136r-1 of title 7, United States Code) to use IPM. The Contractor shall use best management practices and recognized industry standards for managing pests such as those established by national pest management organizations, and follow the guidance provided by State Pesticide Regulatory agencies and State institutions of higher learning. However, the Contractor shall be responsible for complying with all federal, state, and local laws, including but not limited to the National Environmental Policy Act of 1969, the Federal Insecticide, Fungicide and Rodenticide Act, as amended.

3.

APPLICABLE DOCUMENTS:

· National Environmental Policy Act of 1969

· Federal Insecticide, Fungicide, and Rodenticide Act (as amended) with the Federal Environmental pesticide control Act

4. SPECIFIC TASKS:

The Contractor shall perform pest control service to the facilities identified in Item 7. Pest control service shall be performed by a specially trained Certified Technician for the State of Arizona and the State of California. The Contractor shall be responsible for the following project management activities:

4.1 Contractor Work Plan

The Contractor shall develop and maintain a detailed Contractor’s Work Plan (CWP) for each location. The CWP, based on the schedule prepared as part of the Contractor proposal, shall specify the schedule, technical approach, and resources required for the planning, execution, and completion of the performance objectives. Contractors may review the installation’s historical records of pest activity and abatement actions, survey facilities and grounds, and consult with the POC in development of a plan. The CWP shall address continuous monitoring, pest response and removal procedures, record keeping, warranties, education and communication to installation personnel to prevent nuisance pests and disease vectors in and around specified buildings. The CWP shall include labels, MSDS sheets, and the planned pesticide use proposal and comply with all applicable local, state, and Federal regulations.

As part of the CWP, the Contractor shall develop a schedule that fully supports the technical approach and that outlines the due dates, monthly fees and annual costs. It is the U.S. Border Patrol intent to make all payments after verification of performance in accordance with this schedule. The Contractor shall coordinate activities with the POC to ensure that the proposed project schedule does not conflict with other Contractor activities on site, or interrupt installation mission activities.

4.2 Expertise and Necessary Personnel

All Contractor personnel shall understand IPM principles and practices and be capable of implementing them. The Contractor shall have the background and experience to be capable of identifying pests and knowledgeable about pest life cycles, habits and the conditions that affect pest populations. Additionally, the Contractor shall have a written IPM policy describing their overall objectives relating to IPM.

4.3 Licensing and Certification

The Contractor shall possess a business license issued by the State of Arizona and the State of California to provide pest control services. The Contractor shall provide proof of licensing to the government prior to contract award.

All Contract personnel employed who will apply or supervise the application of pesticides under this contract shall possess commercial certification by the State of Arizona and the State of California in the appropriate EPA-approved State categories for the work requirements of the contract. All Contractor personnel who apply pesticides shall have full commercial certification. Neither private applicator certification nor registered technician certification are acceptable. Proof of State certification shall be provided to the government prior to contract award along with a list of vendor personnel.

4.4 Additional Requirements

All Contract vehicles used for pest control operations shall not be used for other purposes in connection with this contract. Vehicles shall be secured at all times to prevent unauthorized access. All pesticides carried on vehicles shall be stored in a locked compartment separate from the cab of the vehicle. Vehicles shall be equipped with a fire extinguisher, emergency wash water, a portable emergency eye wash and a portable spill and decontamination kit. Vehicles shall be marked as required by the State of Arizona and the State of California.

The Contractor shall repair and maintain all equipment in accordance with manufacturer’s instructions. Equipment shall be in good operating condition, free of visible deterioration, shall not leak, and shall be calibrated to apply pesticides in accordance with the pesticide product label. Proof of calibration may be requested by the government. Equipment that has failed shall be replaced and/or repaired by the Contractor prior to resuming operations. The Contractor must clearly and plainly mark all pesticide application equipment including rodent bait stations and glue traps with the company’s name, a point-of-contact, and phone number. The Contractor shall assume responsibility for all Contractor-owned equipment or other items.

The Contractor shall procure, handle, store, and apply pesticides in strict accordance with the EPA registered pesticide label. Only certified applicators shall operate pesticide application equipment. All pesticides shall be used in accordance with Federal, state, local laws, and installation regulations.

Prior to use, the Contractor shall request approval for all pesticides. The Contractor shall ensure that all pesticides proposed for use on U.S. Border Patrol installations are EPA registered and registered with the Department of Agriculture. Approvals may be made and limited to specific pests/sites. During the term of this contract the Contractor shall submit an OCPUR for additional pesticides to the POC for review and approval by the designated U.S. Border Pest Management Advisor. The Contractor shall not deviate from the approved listed pesticides without prior approval from the POC. The pesticides list being used shall reflect only the currently approved pesticides for application on the installation and updated as additional products are approved and/or as other products deleted.

4.5 Pesticide Storage, Mixing and Disposal

The Contractor shall not store pesticides on Government property. All pesticides shall be stored off Government property, or inside of the secured Contractor vehicle(s).

All pesticides, rinse water, and containers shall be disposed of in accordance with label directions. The Contractor shall dispose of any pesticides, pesticide containers, pesticide residue, pesticide rinse water, or any pesticide contaminated article at an authorized disposal area off of Government property.

4.6 Pesticide Spills

The Contractor shall immediately report all spills of hazardous materials to the POC and shall be financially responsible for the clean-up of any spills. Spills shall be managed in accordance with the installation’s Spill Contingency and Countermeasure Plan. The Contractor shall have on-hand spill containment equipment and materials necessary to contain spills of pesticides and other pest control materials and supplies that are on the installation.

4.7 Personal Protective Equipment

The Contractor shall provide Personal Protective Equipment (PPE) to each of their pest control applicators. This equipment shall include, at a minimum, the PPE required by the applicable pesticide labels and MSDSs.

4.8 Occupied Spaces

Liquid or aerosol pesticide shall not be applied in occupied spaces when people are present. Dust pesticide formulations shall not be applied in occupied spaces if the dust can be carried by air currents to people. Gel baits, cockroach, rodent and ant bait stations or other pesticide formulations that do not volatize or carry on air currents may be applied in occupied spaces.

4.9 Records and Reports

The Contractor shall prepare, submit, and maintain daily and or monthly pest management records and reports for each pest management service provided to include surveillance, non-chemical controls and pesticide applications. Records shall be accurate and complete. Records shall include: the installation name, pesticide common name from the label that was applied, pesticide formulation, EPA Registration Number, target pest, the type of application and final concentration applied, the amount of final spray or dry formulation, date of application, location of the service, building number, and address that accurately identifies the location, the pounds of active ingredient applied, and the pest controller’s name and certification number. All pest management records shall be submitted electronically (via disk or e-mail attachment) to the POC monthly.

5. DELIVERABLES AND DELIVERY SCHEDULE:

The Contractor shall perform monthly Pest Control Services on a regular scheduled basis as identified in Table 1. If the regular scheduled day falls on a holiday, prior arrangements for rescheduling service will be made. Vendor will not deviate from the delivery schedule below without prior approval from the POC. In addition to the monthly services provided, if applicable; the Contractor will respond for additional services during the year, if deemed necessary by the station Contract Specialist or POC.

Table 1. Pest Control Service Schedule

6. GOVERNMENT-FURNISHED EQUIPMENT AND INFORMATION:

All equipment used to fulfill this contract requirement will be furnished by the Contractor. No Government furnish equipment will be provided.

7. PLACE OF PERFORMANCE:

Service shall be performed at the facilities listed during normal business hours (0600 to 1430 Monday thru Friday) at a minimum of once a month depending on the service required. Service may require more than one visit to eliminate pest issues. Note: All building data are estimated square feet (SF) gross areas.

ARIZONA

Location 01:

Yuma Sector Headquarters 4035 South Avenue A, Yuma, AZ 85365 Building Data - 77,000 SF Facility Maintenance Bldg

Sector Headquarters Bldg

Location 02:

Yuma Sector HQ Annex

4030 South Avenue A, Yuma, AZ 85365

Building Data – 37,960 SF

ATV

5 Wide Modular

7 Wide Modular

Intel Ops & Administrative Bldg

Janitorial Support Modular K9 Bldg & Support Modular

Location 03:

Yuma Station 4151 South Avenue A, Yuma, AZ 85365

Building Data - 71,930 SF Administration Bldg Borstar Bldg

Car Wash area

Satellite Garage Location 04:

Wellton Station 10888 South Avenue 31E, Wellton, AZ Building Data 122,000 SF

Administration Bldg

Car Wash area

Garage Bldg

Kennel Bldg Location 05:

Highway 95 Checkpoint 1153 Mile Marker 78

Building Data – 4,640 SF All Bldgs on Site Location 06:

Interstate 8 Checkpoint 1155

Mile Marker 18 Building Data – 1,000 SF All Bldgs on Site Location 07:

FOB Camp Grip Devils Highway

Building Data – 5,000 SF All Bldgs on Site

CALIFORNIA

Location 01:

Blythe Station

16870 West Hobson Way, Blythe, CA 92225

Building Data – 10,480 SF All Bldgs on Site Location 02:

Highway 78 Checkpoint 1151 Mile Marker 56.5

Building Data – 4,640 SF

All Bldgs on Site

8. PERIOD OF PERFORMANCE:

The period of performance for this effort shall begin from time of contract award for a 12 month period (04/01/16 – 03/31/17) to include 4 one year option periods.

9. EMPLOYMENT ELIGIBILITY:

DHS will consider only US Citizens and Lawful Permanent Residents for employment on this contract. The Contractor must agree that each person employed by his firm or any Subcontractor(s) shall have a Social Security Card issued by the U.S. Social Security Administration, (a) be a United States citizen or (b) a person lawfully admitted into the United States, eligible for employment. Subject to existing laws, regulations and other provisions of this contract, illegal or undocumented aliens shall not be employed by the contractor to work on, under, or with this Contract. The Contractor will ensure that this provision is expressly incorporated into any and all subcontract or subordinate agreements issued in support of this contract. Proof must be provided if requested by the government Authorized Representative.

10. SECURITY:

The Contractor shall be escorted by a Government employee while performing pest control services.

11. TECHNICAL CONTACTS:

All contract questions and concerns shall be directed to the point of contact as designated below. The Contracting Officer is the only individual with the authority to amend this contract.

· Customs and Border Protection Technical POC:

Sherry Grisamer, Mission Support Specialist

(928) 341-6637 Sherry.L.Grisamer@cbp.dhs.gov

· Contracting Officer’s Representative (COR)

Christopher Toms, Facility Operations Supervisor

(928) 314-6204 Christopher.Toms@cbp.dhs.gov

· All contract administration matters will be handled by:

David Moss, Contracting Officer

(509) 468-3869 David.Moss@cbp.dhs.gov

12. PROCDURES FOR PAYMENT:

Billing and payment shall be accomplished by providing invoices for certification on a monthly basis to:

to:

DHS Customs & Border Protection

Facilities Management and Engineering

Attn: Sherry Grisamer, MSS – Yuma Sector

4035 South Avenue A

Yuma, AZ 85365

Phone:

(928) 341-6637

Fax:

(928) 314-6206

Sherry.L.Grisamer@cbp.dhs.gov