PR16327481_RFQ_Hydrogen Generator.pdf

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See FAR 3.104

SBU - CONTRACTING AND ACQUISITIONS

Bureau of International Narcotics and Law Enforcement Affairs (INL)

U.S. Embassy Kingston, Jamaica

Request for Quote (RFQ)

Hydrogen Generator for Gas Chromatography

(Peak Scientific Intura H2 250 – Brand Name Only)

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SECTION 1

SUBMISSION AND RFQ INFORMATION

INFORMATION TO CONTRACTOR

Contractors are reminded that information furnished under this Request for Quote (RFQ) may be subject to disclosure under the Freedom of Information Act (FOIA). Therefore, all items that are confidential to business or that contain trade secrets or proprietary or personnel information must be clearly marked. Marking of items will not necessarily preclude disclosure when Department of State (DOS) determines disclosure is warranted by FOIA. However, if such items are not marked, all information contained within the submitted documents will be deemed releasable.

QUESTIONS CONCERNING THE REQUEST FOR QUOTE

No information concerning this RFQ shall be provided in response to telephone calls. All such requests must be submitted in writing to KingstonQuotes@state.gov. Written questions relating to this RFQ shall be accepted through 2:00 P.M. (local time Kingston Jamaica) 02-NOV-

2026. Any communications in reference to this RFQ shall cite the reference section title and page number, and directed to KINGSTONQUOTES@STATE.GOV.

NOTICE OF RFQ CLOSING DATE AND TIME

All offers shall be submitted via KINGSTONQUOTES@STATE.GOV NLT 10:00 A.M.

(local Kingston Jamaica. time) on 13-NOV-2026. No other method of quotation submission is allowed.

CONTRACTOR RELATIONSHIPS

The Department of State (DOS) encourages the use of subcontractors. In addition, the

Department requires that any potential Organization Conflict of Interest be identified in the proposal to ensure proper firewalls established prior to award.

MULTIPLE PROPOSALS/ALTERNATIVE SOLUTIONS

Do not submit multiple proposals or alternative solutions, either separately or within one proposal. The Government will not accept or evaluate them. This is a brand-name-only requirement. Quotes for any product other than the Peak Scientific part numbers in

Appendix A will be rejected as technically unacceptable.

PERIOD OF ACCEPTANCE OF OFFERS

Contractors shall agree, if the proposal is accepted within ninety (90) calendar days (unless a greater period is inserted by the contractor) from the date specified in the solicitation for receipt of proposals, to furnish any or all of the requirements upon which prices are proposed at the price set opposite each item, performed and/or delivered at the designated point(s) within the time specified.

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SECTION 2

STATEMENT OF WORK (SOW)

BACKGROUND

The Bureau of International Narcotics and Law Enforcement Affairs (INL) leads the Department of State's efforts to counter crime and illegal drugs abroad in order to keep Americans safe. INL prioritizes delivering tangible benefits to the American people through security assistance, criminal deterrence tools, and diplomatic engagement that address threats at their source. INL programs to degrade transnational criminal organizations (TCOs) and narco-terrorists that threaten U.S. national security and disrupt drugs and crime harming American communities.

Under the Caribbean Basin Security Initiative (CBSI), INL is working with Jamaica's Institute of

Forensic Science and Legal Medicine (IFSLM) to produce more timely, reliable and court-admissible forensic evidence. IFSLM runs two Agilent gas chromatography systems that support forensic drug analysis:

1. Agilent 7890A GC with 5975C VL MSD (Triple-Axis Detector): will use hydrogen as

GC-MS carrier gas, replacing helium

2. Agilent 7890A GC-FID: will use hydrogen as FID fuel (detector) gas

INL seeks a vendor to provide one on-demand laboratory hydrogen generator, plus installation, gas distribution, commissioning, training and warranty services, as described in Appendix A

(Technical Specification of Items). The generator will replace compressed gas cylinders and remove the lab's reliance on helium. INL is standardizing on the Peak Scientific Intura H2 250 platform across CBSI partner forensic laboratories in the region.

SCOPE

The vendor shall provide ALL items stated under APPENDIX A, TECHNICAL

SPECIFICATION OF ITEMS of this RFQ. Packaging and preservation shall be IAW best commercial practices to enable shipment to final destination in Jamaica to the address specified

(e.g. see below), without repacking or incurring damage during shipment and handling.

TYPE OF CONTRACT

This is a firm-fixed-price, single-award purchase order with no options. The items in Appendix

A are brand name only (Peak Scientific), under NAICS 334516, Analytical Laboratory

Instrument Manufacturing. The Government will pay nothing extra for:

• cost increases in materials, equipment or labor

• the contractor's failure to estimate or predict prices correctly

• difficulty in achieving the required results

• currency exchange fluctuations

The Government will not pay for labor hours beyond the fixed price quoted for CLIN 003.

BASIS OF AWARD

The Government expects to award a purchase order to the responsible offeror whose quote gives the best value to the Government under a trade-off process, using simplified acquisition

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procedures (FAR 13.106). The Government may award to a higher-priced offeror if its better non-price factors justify the extra cost.

Quotes must give full, accurate and complete information as this solicitation package requires, including attachments. The penalty for false statements in quotes is set out in 18 U.S.C. 1001.

Each quote must include:

• a technical proposal

• a short company background

• pricing broken out by CLIN

• a past performance narrative for a similar requirement

• a current letter from Peak Scientific confirming the offeror is an authorized reseller and service provider

• a warranty service plan for Jamaica

• a proposed delivery schedule

EVALUATION FACTORS

Offers will be evaluated based on the following factors:

Factor 1 – Technical Acceptability (Pass/Fail). The quote must show all of the following:

• Conformance: The quote meets the requirements in this solicitation and its attachments and includes all the information it asks for.

• Brand name: The quote offers the exact Peak Scientific part numbers in CLINs 001 and

002, with no substitutes.

• Authorized channel: The quote includes a current letter from Peak Scientific authorizing the offeror to sell and service the product in Jamaica or the Caribbean region.

• Completeness: The quote prices all four CLINs, including delivery to the U.S. Embassy

Kingston.

• In-country installation: The offeror will install the unit in Jamaica itself, or will identify, coordinate and pay for a Peak-certified third party to do so under the contract.

• English language: All documentation, training materials and support services are in

English.

• Warranty and support: The quote provides the manufacturer's standard warranty as described in Appendix A, plus technical support.

• Training: The offeror will train laboratory staff itself, or will identify, coordinate and pay for a Peak-certified third party to do so under the contract.

Quotes that fail Factor 1 will not be evaluated further.

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Factor 2 – Installation, Training and Support Approach. The Government will evaluate:

• the plan for installation, gas distribution to both Agilent 7890A instruments, and commissioning, including the switch from helium to hydrogen carrier gas on the 5975C system

• the qualifications of the technicians and the training approach

• the warranty service approach in Jamaica: on-site or return-to-depot repair, response times, who pays shipping and travel costs, and how parts are supplied

• experience supporting Peak units in the Caribbean region

• the proposed delivery schedule

Factor 3 – Past Performance. The Government will evaluate:

• Relevant experience: a record of supplying, installing and servicing laboratory gas generators or similar analytical equipment for government, law enforcement or forensic customers, especially overseas

• Performance record: quality of products delivered, on-time delivery and responsiveness to customers

Factor 4 – Price: Total evaluated price across CLINs 001–004.

Factors 2 and 3 are listed in descending order of importance. Together, the non-price factors are significantly more important than price

Offerors must clearly state delivery dates in their quotes.

*** Offerors should clearly state the delivery dates in their responses to this RFQ.

DELIVERY DATE

Deliver to the U.S. Embassy Kingston no later than eighty-four (84) calendar days (12 weeks) after purchase order award. The offeror, and any Peak-certified third party installing or training on its behalf, must finish delivery, installation, gas distribution, commissioning and training no later than one hundred twenty (120) calendar days after award. The Government will give the contractor at least two (2) weeks' notice of site availability for installation.

SUPPLIES AND PRICES

The contractor will provide the new products described in Appendix A to the U.S. Government at the stated firm-fixed price. The contractor must do a pre-delivery inspection of the products and deliver them to the Place of Delivery listed below. The firm-fixed price includes:

• the pre-delivery inspection

• certificates of origin

• operator's manuals

• warranty certificates

• safety data sheets, if applicable

• any other documents the Government of Jamaica requires

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MARKETING AND PACKAGING

***** All boxes must be mark as followed (i.e. please see below) with clear visibility.

INL (Forensic Equipment – Hydrogen Generator)

American Embassy, Kingston Jamaica

Dahlia Davis Gayle

Place of Delivery:

ATTN:

American Embassy, Kingston Jamaica

INL Kingston

142 Old Hope Road

Kingston 6, Jamaica

SITE CONDITIONS AND GOVERNMENT RESPONSIBILITIES

IFSLM will provide bench space next to the two Agilent 7890A instruments, a suitable electrical supply (100–240V, 50/60 Hz), and an existing deionized water supply that meets the manufacturer's purity requirements for auto-fill. The contractor must provide everything else needed to install and commission the generator.

SERVICE AND MAINTENANCE

All parts, accessories, service and repairs must be available within a reasonable time, preferably in Jamaica or the Caribbean region.

WARRANTY

The contractor must provide the manufacturer's standard warranty: a 12-month comprehensive warranty on the full unit and a 36-month PEM cell warranty. Both warranty periods start on the date the Government accepts the installed unit, not on the shipment or delivery date. If the vendor's commercial terms set a different start date, this clause overrides them.

To keep warranty returns moving without delay, the contractor must provide everything needed to ship a warranty item to the manufacturer within forty-five (45) days of being notified of a warranty action. This includes a return authorization (RA) number, a shipping address and any export or import documents.

DELIVERY INFORMATION

The vendor is responsible for the delivery of all items listed above under APPENDIX A, TECHNICAL SPECIFICATIONS OF ITEMS.

FOB Destination: The contractor must consolidate the entire shipment to prevent loss and misdirection. The contractor bears the risk of loss until the Government accepts delivery at the

U.S. Embassy Kingston. If notified, the contractor must replace any items lost or damaged in shipment.

The items will be donated to the Government of Jamaica. The contractor must prepare all items for safe shipment and include all required export approvals, safety data sheets, licenses and paperwork. One copy of the packing list and commercial invoice must go with the shipment.

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Attach it to the outside of the lead (number one) box, carton or package, or to the outside of each one.

PLEASE NOTE:

All orders are ultimately intended for an overseas destination. If the shipment will involve wood packaging material, then the packing and palletizing must conform to the standards in the

International Standards for Phytosanitary Measures Publication No. 15: “Guidelines for

Regulating Wood Packaging Material in International Trade” (ISPM 15) and have the appropriate markings indicating that the materials meet this standard. Any deliveries arriving at our indicated domestic delivery address that do not meet these standards will be rejected and must be corrected at the contractor’s expense.

SOLICITATION CONSIDERATIONS

This is a brand-name-only purchase. The seller certifies that:

• it is an authorized distributor of the Peak Scientific products being sold to DOS

• it holds the certification or specialization level Peak requires to support both the product sale and the product pricing

• unless otherwise specified, the products are new and in their original boxes

Each offeror must submit its pricing and all required non-pricing material (such as the technical proposal and representations and certifications) by the closing date and time in Section 1.

Registration in the System for Award Management (SAM) is required before award under FAR

4.1102 and other applicable rules. More information is at www.sam.gov.

All quotes must stay valid for 90 days from the closing date, with no exceptions or qualifications.

Equipment rules:

• New equipment ONLY. No grey market or refurbished products.

• Items must be in original packaging, never used and not altered in any way.

• All components must be manufacturer-approved. Compatible, remanufactured or refurbished components are not accepted.

• All items must be covered by the manufacturer's warranty and bought through a manufacturer-approved distribution channel.

• Sellers must document that they use manufacturer-approved distribution channels when asked.

The seller confirms that it sourced every product in its quote through manufacturer-approved channels for federal sales, under all applicable laws and the manufacturer's policies in effect at the time of purchase. If the quote includes software, the seller must provide the End User License

Agreement on request.

NO PARTIAL SHIPMENTS ARE PERMITTED UNLESS THE CONTRACTING

OFFICER SPECIFIES OTHERWISE AT AWARD.

http://www.sam.gov/

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Pursuant to the Trade Agreements Act (19 U.S.C. 2512(a)) (TAA), Federal acquisitions of supplies may be made only from offerors that will supply products of an eligible country under any of the free trade agreements entered into pursuant to the TAA. An article is considered a product of a country only if it is wholly a product of that country or if it has been, substantially transformed, in that country into a new and different article of commerce with a name, character, or use distinct from that of the original article(s). Note that any item that is a discreet article as it is sold in commerce, regardless of its ultimate function or use, cannot be considered, substantially transformed, and based solely on its integration into IT or other systems

The Contractor and its employees shall exercise the utmost discretion concerning all matters relating to their duties and functions. They shall not communicate to any person any information known to them because of their performance of services under this contract, which has not been made public, except in the necessary performance of their duties or upon written authorization of the Contracting Officer.

All documents and records (including photographs) generated during the performance of work under this contract shall be for the sole use and become the exclusive property of the U.S

Government. Furthermore, no article, book, pamphlet, email, recording, broadcast, speech television appearance, film or photograph concerning any aspect of work performed under this contract shall be published or disseminated through any media without the prior written authorization of the Contracting Officer. These obligations do no cease upon the expiration or termination of this contract. The Contractor shall include the substance of this provision in all contracts of employment and in all subcontracts hereunder.

CUSTOMS CLEARANCE AND TAX EXEMPTIONS

The U.S. Government will help the contractor obtain customs clearance and tax exemption certificates from the Government of Jamaica.

EXPORT LICENSE

The Contractor shall comply with Sections 38-40 of the Arms Export Control Act (AECA) (22

U.S.C. 2778-2780) and the International Traffic in Arms Regulations (ITAR) (22 CFR Parts 120-

130) as required, for the prosecution of work under this contract at no additional cost to the

Government. Failure to be in compliance with AECA and ITAR by date planned for commencement of contract performance as well as during the entire performance of work under this contract may result in contract termination. Any penalties rendered to the Contractor, as a direct result of being found non-compliance with AECA and ITAR will be the responsibility of the Contractor. For additional information on AECA and ITAR, see http://www.pmddtc.state.gov/.

The Contractor shall comply with license requirements of the Commerce Control List and any

Export Administrative Regulations (EAR), which may apply.

INSPECTION AND ACCEPTANCE

The final inspection and acceptance of ALL items shall be performed by the U.S. Government upon arrival and final installation at IFSLM.

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The payment(s) to the Contractor shall be made following satisfactory inspection and acceptance of products.

CONTRACTING OFFICE

U.S Department of State

U.S. Embassy Kingston

Contracting Officer: John Paul Schutz

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APPENDIX A

TECHNICAL SPECIFICATION OF ITEMS

*** ALL ITEMS ARE BRAND NAME ONLY (PEAK SCIENTIFIC). NO SUBSTITUTES

WILL BE ACCEPTED. ALL ITEMS MUST CARRY THE MANUFACTURER'S

STANDARD WARRANTY AND QUALITY GUARANTEE.

001 – PEAK SCIENTIFIC INTURA H2 250 HYDROGEN GENERATOR (AUTO-FILL),

WITH MANUFACTURER'S STANDARD WARRANTY QUANTITY: 1 SPECS:

• Peak Scientific part number: 3305698-0-02 (auto-fill)

• Flow rate up to 250 cc/min; 99.99999% purity; output pressure up to 175 psi

• Standard warranty: 12-month comprehensive warranty and 36-month PEM cell warranty both starting at Government acceptance

• Operator's manual and warranty certificate in English

002 – PEAK INTURA H2 ANNUAL SERVICE KIT QUANTITY: 1 SPECS:

• Peak Scientific part number: 3306178

003 – ON-SITE INSTALLATION, GAS DISTRIBUTION, COMMISSIONING AND

TRAINING QUANTITY: 1 SPECS:

• Firm-fixed price. No extra labor-hour charges.

• Performed at IFSLM, Kingston, Jamaica, by Peak-certified technicians, in English.

• Supply and install all clean, GC-grade tubing, fittings, tees/manifolds and point-of-use regulators to deliver hydrogen to the Agilent 7890A GC/5975C VL MSD and the Agilent

7890A GC-FID, which sit next to each other.

• Connect the generator to the lab's existing DI water supply for auto-fill. Leak-test every connection.

• Show that each instrument works on generator-supplied hydrogen, including the switch from helium to hydrogen carrier gas on the 5975C system.

• Provide one (1) day of on-site operator training for approximately ten (10) IFSLM staff, covering operation, routine maintenance, water quality requirements and hydrogen safety, including safe hydrogen use in the GC oven and MSD.

• Provide an installation and commissioning report.

004 – SHIPPING TO KINGSTON, JAMAICA QUANTITY: 1 SPECS:

• FOB Destination: U.S. Embassy Kingston, Jamaica, including all customs, brokerage insurance and freight charges for the items to be delivered door to door (DTP).

• Contractor bears risk of loss until Government acceptance at the embassy.

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Appendix A - Breakdown of Price

CLIN Description Qty UOM Unit Price

(USD$)

Total Price

(USD$)

Peak Scientific Intura H2 250

Hydrogen Generator (Auto-Fill), with Manufacturer's Standard 1 year

Warranty

002 Peak Intura H2 Annual Service Kit 1

On-Site Installation, Gas

Distribution, Commissioning and

Training

Door to Door Shipping to Kingston, Jamaica