SOW Residential Water Testing.docx

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Request for quotes for Residential Drinking Water Testing
Solicitation number
PR15970334
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This is a Statement of Work (SOW) for residential drinking water laboratory testing services at the U.S. Consulate General Cape Town. The contractor must provide microbiological and chemical analysis of potable water samples from 33 residential properties in accordance with SANS 241 (South African National Standard for Drinking Water) and Department of State requirements per 15 FAM 957.5. Microbiological testing shall include total coliforms, E. coli, enterococci, and other parameters specified in SANS 241, while chemical analysis must cover physical parameters (pH, turbidity, conductivity, total dissolved solids), inorganic chemicals (nitrates, fluoride, chloride, sulfate), heavy metals (lead, copper, arsenic, mercury, cadmium, chromium), organic compounds, and disinfection by-products as applicable.

The contracted laboratory must be accredited for SANS 241 testing and maintain chain of custody documentation for all samples. Deliverables include complete analytical results, Statements of Conformity, quality assurance/quality control data, method references, laboratory accreditation documentation, and signed reports for each property. This is a one-time service with a quoted price that includes all costs for sampling, transportation, laboratory analysis, and reporting for all 33 properties. The associated solicitation (PR15970334) requires vendors to have a minimum of five years of water quality testing experience with at least five similar projects completed within the prior five years, supported by contactable references. Offerors must complete the NDAA Certificate for Vendor Compliance and submit proposals by 10:00 SAST on May 14, 2026 to capetown_quotation@state.gov. Award will be made to the lowest-priced, technically acceptable offer.

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File Type Posted
Overseas PO Clauses_Commercial Items.docx DOCX document
NDAA_Certificate_for vendor compliance (2).docx DOCX document
RFQ - Residential Water Treatment - PR15970334.docx DOCX document

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Residential Drinking Water Lab Testing Scope of Work

Cape Town Consulate

1. Purpose and Regulatory Framework This scope of work establishes requirements for residential drinking water laboratory testing at the Cape Town Consulate residents in accordance with 15 FAM 957.5, Drinking Water Quality Program Requirements, which requires posts to provide potable water that is microbiologically and chemically safe to drink at all Department of State-owned or leased facilities abroad where employees work and post family members reside.

2. Testing Standards All water samples shall be analyzed in accordance with:

· SANS 241 (South African National Standard for Drinking Water) - Full analysis required

· Enterococci testing - As specified microbiological indicator

3. Scope of Testing

3.1 Microbiological Analysis

· Total coliforms

· E. coli

· Enterococci (specifically required)

· Other microbiological parameters as specified in SANS 241

3.2 Chemical Analysis (Full SANS 241)

· Physical parameters (pH, turbidity, conductivity, total dissolved solids)

· Inorganic chemicals (nitrates, fluoride, chloride, sulfate, etc.)

· Heavy metals (lead, copper, arsenic, mercury, cadmium, chromium, etc.)

· Organic compounds as specified in SANS 241

· Disinfection by-products (if applicable)

4. Laboratory Requirements The contracted laboratory shall:

· Be accredited for SANS 241 testing

· Provide Statement of Conformity for all samples submitted

· Use approved analytical methods consistent with SANS 241

· Maintain chain of custody documentation

· Provide results within agreed timeframes

5. Deliverables For each sample submitted, the laboratory shall provide:

· Complete analytical results for all parameters tested

· Statement of Conformity indicating compliance or non-compliance with SANS 241 limits

· Quality assurance/quality control data

· Method references

· Laboratory accreditation documentation

· Signed and dated reports

5. Quantity of Services The contractor shall provide residential drinking water sampling and laboratory testing services for a total of thirty-three (33) residential properties.

· This requirement is a one-time (once-off) service.

· Each property shall be treated as an individual sampling location requiring full testing in accordance with this Scope of Work.

· The quoted price shall include all costs associated with sampling, transportation, laboratory analysis, and reporting for all 33 properties.

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