PR15746286 _RFQ_Annual PM Service of Chancery HySecurity Sliding Gates.pdf

American Embassy Dhaka UNCLASSIFIED U.S. Department of State

Date: January 13, 2025

Combined Synopsis and Solicitation for Annual Preventive Maintenance Service of Chancery HySecurity Sliding Gates.

U.S. Embassy Dhaka in Bangladesh is issuing this combined synopsis and solicitation for

Annual Preventive Maintenance Service of Chancery HySecurity Sliding Gates. This announcement constitutes only solicitation. The solicitation number is PR15746286. The resultant purchase order will be awarded using Simplified Acquisition Procedures in accordance with FAR 13. All responsible sources may submit a quotation.

The evaluation of offers will be based on the Lowest Priced, Technically Acceptable (LPTA) approach. The Embassy will accept offers for the requested Annual Preventive

Maintenance Service of Chancery HySecurity Sliding Gates. It is the offeror’s responsibility to prove that the services offered meets the requested specifications. The

Embassy intends to award a Purchase Order based on an initial quote, without holding discussions, although we may hold discussions if it is in the best interest of the Government to do so.

The North American Industry Classification System (NAICS) code is 238990 – All Other Specialty Trade Contractors. Registration in the System for Award Management (SAM) for the local offerors is not mandatory for this award, but the offerors both local & overseas, registered in the System for Award Management www.SAM.Gov are also encouraged to submit their offers. The ensuing purchase order will be issued on a firm fixed price basis and shall be effective from the date of the Contracting Officer’s signature. The Contractor shall render the service within the period starting from January 30, 2026, to January 29, 2027, after the award.

The Contractor shall render preventive maintenance services for three (3) HySecurity Gates located on the Chancery compound as per the following Scope of Work:

http://www.sam.gov/

Scope of Work

1. DESCRIPTION

The American Embassy Dhaka requires annual preventive maintenance services for three (3)

HySecurity Gates located on the Chancery compound.

1.1. Type of Contract: This is a firm fixed price contract. Prices for all Contract Line-Item Numbers (CLIN) shall include proper disposal of toxic substances as per 8.4 where applicable. No additional sums will be payable for any escalation in the cost of materials, equipment, or labor, or because of the contractor's failure to properly estimate or accurately predict the cost or difficulty of achieving the results required. The contract price will not be adjusted due to fluctuations in currency exchange rates.

1.2. Period of Performance: The contract will be for a period of one-year and the contract period will be expected to commence no later than January 30, 2026.

2. PRICING

The rates below include all costs associated with providing annual preventive maintenance services in accordance with this Statement of Work and the manufacturer’s recommendations including materials, labor, insurance (see FAR 52.228-4 and 52.228-5), travel, overhead, profit and taxes (if applicable).

2.1. Bid Schedule: The Contractor shall provide the services shown below for one year.

CLIN

Contract

Period

Description of

Service

Quantity of

Equipment

Quantity of

Services Total Cost ($)

One year from the date of PO issued

Annual PM of HySecurity Gate

Three (3) One (1) time

2.2. Repair Option: Repairs are NOT included under this agreement (see 7.1.2) and are to be performed outside this contract. However, the Government desires current labor rates in the event there is an issue discovered during the preventive maintenance of the specified equipment. Please provide your current labor rates in the table below (2.2.1.). As stated in 7.1.2, any necessary repairs or parts will be submitted for approval and then billed against a separate PO. The Contractor is not approved to do any additional work without specific authorization from the Contracting Officer in Embassy Dhaka.

2.2.1. Repair Labor Rates:

Contract Period

Repair Labor

Rate ($/hour)

One year from the date of PO issued

3. NOTICE TO PROCEED

After Contract award and submission of acceptable insurance certificates and copies of all applicable licenses and permits, the Contracting Officer will issue a Notice to Proceed. The Contractor may contact the Embassy Contracting Officer if additional information is needed. The Notice to Proceed will establish a date (a minimum of ten (10) days from date of Contract award unless the Contractor agrees to an earlier date) on which performance shall start.

4. EQUIPMENT AND PERFORMANCE REQUIREMENTS

4.1. The American Embassy Dhaka requires the Contractor to maintain the following equipment in a safe, reliable, and efficient manner.

4.1.1. Equipment Description: HySecurity Anti-climb Sliding Gate Designed by Ross Technology Corp / Security Systems.

Gate Information

Product ID: Ross XT-4000-RG Gate Quantity: 3 (2 Opaque Gates, 1 Picket) Gate Clear Opening: 3050mm, 3660mm, 3660mm, Gate Material: Steel Gate Finish: Primer over galvanizing

Site Voltage: 230-400V, 50Hz

4.1.2. Quantity: Three (3) HySecurity Sliding Gate; one at Chancery Gate 1 and two at Chancery Gate 4.

1. Chancery Gate 1 – Outer Gate (Opaque Panels), Installed December 2019;

Serial number B-042-01;

HySEcurity Slide Driver Model: SlideDriver 80;

2. Chancery Gate 4 – Outer Gate (Opaque Panels), Installed December 2019;

Serial number B-042-02;

HySecurity Slide Driver Model: SlideDriver 50VF2/3;

3. Chancery Gate 4 – Inner Gate (Picket Panels), Installed December 2019;

Serial number B-042-03;

HySecurity Slide Driver Model: SlideDriver 50VF2/3;

4.2. The Contractor shall provide all necessary managerial, administrative, and direct labor personnel, as well as all transportation, equipment, tools, supplies, and materials required to perform inspection, maintenance, and component replacement as required to maintain the systems in accordance with this work statement. Under this contract, the Contractor shall provide the services of trained and qualified technicians to inspect, adjust, and perform scheduled preventive maintenance.

4.3. Performance Standards: The gates shall be clean and in good operating condition upon completion of the preventative maintenance service. The work shall be performed according to the manufacturer’s maintenance recommendations and shall result in the efficient and effective operation of the system.

4.4. Documentation: The contractor shall confirm government provided manuals are complete and current and provide the Contracting Officer’s Representative (COR) a listing of any missing or out of date manuals. The technician shall provide a typewritten copy of their report to the COR or the COR’s designate within five business days of each maintenance visit.

4.5. Any questions or injuries shall be brought to the attention of the Post COR and Occupation Safety and Health Officer (POSHO) immediately. The Contractor will provide a Safety Data Sheet to the COR immediately upon delivery of each chemical/grease/lubricant to be used by

Contractor personnel on-site. The SDS copies will be provided to the COR for approval.

4.6. SAFETY & SPECIAL INSTRUCTIONS

1. Use appropriate personal protective equipment (PPE) when performing work.

2. Contractor shall conduct a safety meeting prior to the start of work.

3. Contractor shall identify its lead safety person prior to the start of work.

4. Check all work areas, tools, and equipment to ensure safe conditions prior to starting work.

5. Follow site safety procedures.

6. Schedule maintenance in advance with operating personnel and affected offices

(security).

7. Follow approved lockout/tag out procedures.

8. Lockout and disconnect the main power before tightening the main supply lugs to avoid the hazard of electrical shock.

9. Review and follow the manufacturer’s instructions.

10. Record results in the equipment history log.

11. Remove lockout/tag out in accordance with appropriate procedures.

12. Report all incidents to COR and assist as requested in the investigation and corrective action.

4.7. Discrepancies: If any discrepancies are found with the gate that are not covered under this scope of work, then the contractor shall provide the following:

1. Detailed report noting the discrepancy found.

2. Bill of Materials (BOM) to include component name, quantity, part #, and price for any repair material required and material lead time.

3. The contractor shall provide the cost for emergency assistance, priced at an hourly rate, within 24 hours of being contacted by the COR.

4. Price quote for repair labor.

5. HOURS OF PERFORMANCE

5.1. The Contractor shall maintain work schedules. The schedules shall take into consideration the hours that the staff can effectively perform their services without placing a burden on the security personnel of the Post. The Contractor shall deliver standard services between the hours of 8:00AM and 4:30PM, Sunday through Thursday, unless mutually agreed upon hours have been coordinated beforehand. No work shall be performed on US Government and local holidays unless mutually agreed upon hours have been coordinated beforehand in writing.

The Contracting Officers Representative (COR) and Contractor will deconflict respective holidays and other dates that may affect work prior to the visit.

6. ACCESS TO GOVERNMENT BUILDINGS AND STANDARDS OF CONDUCT

6.1. General: The Contractor shall designate an employee who shall supervise the Contractor’s technicians and be the Contractor’s liaison with American Embassy Dhaka. The

Contractor’s employees shall be on-site only for contractual duties and not for any other business or purpose. Contractor employees will be given access to the equipment and equipment areas and will be escorted by Embassy personnel.

6.2. Personnel Security: The Government reserves the right to deny access to U.S.-owned and U.S.-operated facilities to any individual. The Contractor shall provide the names, biographic data, and police clearance on all Contractor personnel who are to be used on this Contract prior to their utilization. Submission of information shall be made within at least two weeks prior to the visit. No technician will be allowed on site without prior authorization.

6.2.1. Vehicles: Contractor vehicles will not be permitted inside the embassy compound without prior approval. If vehicle access is necessary, submit contractor vehicle information (Make, Model, License Plate #) along with a written justification as to why access is necessary. This shall be submitted to the COR at least one (1) week prior to the visit.

6.2.2. Government shall issue identity cards to Contractor personnel, after they are approved.

Contractor personnel shall always display identity card(s) on the uniform while providing services under this contract. These identity cards are the property of the US Government.

The Contractor is responsible for their return at the end of the contract, when an employee leaves Contractor service, or at the request of the Government. The

Government reserves the right to deny access to U.S.-owned and U.S.-operated facilities to any individual.

6.3. Security Clearances: All Work locations under this contractor that are designated as non- Controlled Access Areas may be performed by un-cleared American or local workers. The Contractor shall work closely with the COR, the Post Facility Manager (FM) or the General Services Officer (GSO).

6.4. Standards of Conduct

6.4.1. General: The Contractor shall maintain satisfactory standards of employee competency, conduct, cleanliness, appearance, and integrity and shall be responsible for taking such disciplinary action with respect to employees as may be necessary. Each Contractor employee shall adhere to standards of conduct that reflect credit on themselves, their employer, and the United States Government. The Government reserves the right to direct the Contractor to remove an employee from the worksite for failure to comply with the standards of conduct. The Contractor shall immediately replace such an employee to maintain continuity of services at no additional cost to the Government.

6.4.2. Neglect of Duties: Neglect of duties is unacceptable. This includes sleeping while on duty, unreasonable delays, or failures to carry out assigned tasks, conducting personal affairs during duty hours and refusing to render assistance or cooperate in upholding the integrity of the worksite security.

6.4.3. Disorderly Conduct: The Contractor shall not condone disorderly conduct, use of abusive or offensive language, quarreling, and intimidation by words, actions, or fighting. Also included is participation in disruptive activities that interfere with normal and efficient Government operations.

6.4.4. Intoxicants and Narcotics: The Contractor shall not allow its employees while on duty to possess, sell, consume, or be under the influence of intoxicants, drugs or substances which produce similar effects.

6.4.5. Criminal Actions: Contractor employees may be subject to criminal actions as allowed by law in certain circumstances. These circumstances include but are not limited to the following actions: falsification or unlawful concealment, removal, mutilation, or destruction of any official documents or records or concealment of material facts by willful omission from official documents or records; unauthorized use of Government property, theft, vandalism, or immoral conduct; unethical or improper use of official authority or credentials; security violations; organizing or participating in gambling in any form; and misuse of weapons.

6.4.6. Key Control: The Contractor will not be issued any keys since contractor personnel will be escorted.

6.4.7. Notice to the Government of Labor Disputes: The Contractor shall inform the COR of any actual or potential labor dispute that is delaying or threatening to delay the timely performance of this contract.

7. SCHEDULED PREVENTIVE MAINTENANCE

7.1. General

7.1.1. The Contractor shall perform preventive maintenance on all system parts as outlined in EXHIBIT A: . The objective of scheduled preventive maintenance is to eliminate system malfunction, breakdown, and deterioration when units are activated/running. The

Contractor shall inventory consumable items and available spare parts during each visit and recommend replacements. In addition, the Contractor will recommend the appropriate tools, testing equipment, safety shoes and apparel for technicians, personal protective equipment (hands, hearing, eye protection), Safety Data Sheet, and cleaning material. Parts shall be Original Equipment Manufacturers i.e., HySecurity approved.

7.1.2. Exclusions: This contract does NOT include repair of equipment and replacement of hardware, unless specified in the Maintenance Checklist / Inspection Report. Hardware replacements will be separately quoted by the Contractor for the Government’s approval and acceptance. The Government has the option to accept or reject the Contractor’s quote for parts and reserves the right to obtain similar spare parts from other competitive sources. If required by the Government, the Contractor shall utilize Government-purchased HySecurity approved spare parts, if awarded the work. Such repairs/replacements will be accomplished by a separate purchase order. However, this exclusion does not apply if the repair is to correct damage caused by Contractor negligence.

7.1.3. Replacement/repair of any electronic or electrical parts shall be approved by the COR prior to installation of the part. If the Contractor proceeds to replace any electronic or electrical parts without COR approval, the Contractor shall de-install the parts at no cost to the Government.

7.1.4. Stocking of recommended consumables and repair parts is at the discretion of the COR and is dependent upon funding.

7.2. Schedule Approval: The Contractor shall submit to the COR a schedule of preventive maintenance tasks which the Contractor plans to perform. The Contractor shall prepare this schedule for the COR’s approval prior to contract work commencement.

7.2.1. It is the responsibility of the Contractor to perform all manufacturers recommended preventive maintenance including preventive maintenance recommended by the manufacturers’ technical manuals for the respective equipment.

7.2.2. The maintenance contractor shall obtain and keep at the post O&M binders provided by the manufacturers. These binders shall be placed in a location accessible to post personnel to review as needed.

8. PERSONNEL, TOOLS, CONSUMABLE MATERIALS AND SUPPLIES

8.1. The Contractor shall provide trained technicians with the appropriate tools and testing equipment for scheduled maintenance, safety inspection, and safety testing as required by this Contract. The Contractor shall provide all necessary materials and supplies to maintain, service, inspect, and test all the systems to be maintained except for those specified in section

8.2.1.

8.2. Contractor furnished materials include but are not limited to appropriate tools, testing equipment, safety shoes and apparel for technicians, hands, hearing and eye protection, MSDS, cleaning material and oil spill containment kit except for the Government Furnished

Equipment (GFE) identified in 8.2.1. below. Expendable/consumable items shall be maintained in the onsite inventory. See 7.1.4.

8.2.1. Government Furnished Equipment (GFE)

1. Wet/dry vacuum cleaner

2. Paint stripper / heat gun

3. Wrenches (M4 to M12) and Allen keys (M1 to m12)

4. Grease pump

5. Bearing grease

6. Metric (Hexagonal) bolts and nuts (4 mm to 12 mm)

7. Metric taps 1.5mm

8. (Cordless) screw machine / drill

9. (Cordless) impact drill / wrench

10. Metric socket wrench with extensions and sockets between M6 and M30

11. Copper grease

12. Digital multi meter that reads voltage to 0- 600 VAC VDC/ from 0.01 to 10 amps.

13. A stepladder and a ladder that reaches the top of the Speedgate column

14. A personnel lift (for a B-Protect with a drive unit height above 8 feet)

15. An insulation (continuity) tester with a test voltage of minimum 500 volt, also known as “Megger”.

Any changes to Section 8.2.1. needed by either party will be coordinated in advance of visits.

8.3. Repairs are not included in this contract. See 7.1.2.

8.4. Disposal of toxic substances. The COR is responsible for proper disposal of toxic/hazardous substances. All material shall be disposed of according to Government and Local law.

9. SOFTWARE, LICENSES, AND PASSWORDS

Copies of all software, licenses, and passwords needed to control or to adjust the communications module shall be given to the post upon completion of the work.

10. DELIVERABLES

10.1. Provide a typewritten report for the Post Facilities Manager.

10.1.1. Final Report Requirements:

1. System information (make, model, all device types)

2. Pass/Fail of each feature and type of component tested and/or inspected. If a device fails, note device type, address, and location within Post.

3. Any comments on system (or device) condition pertaining to service life and dependability.

4. Completed Bavak Inspection Report.

10.2. The following items shall be delivered under this contract:

Description QTY Delivery Date Deliver to

Names, biographic data, police clearance on Contractor personnel (6.2.)

1 Two weeks prior to visit COR

Certificate of Insurance (11.2.) 1 30 days after contract award CO

PM Checklist signed by Contractor’s employee

1 After completion of each maintenance service

COR

Invoice 1 After completion of each maintenance service

COR

11. INSURANCE REQUIREMENTS

11.1. Personal Injury, Property Loss or Damage (Liability): The Contractor assumes absolute responsibility and liability for any and all personal injuries or death and property damage or losses suffered due to negligence of the Contractor’s personnel in the performance of this

Contract. The Contractor will coordinate with the Contracting Officer to determine which insurance is needed. The Contractor’s assumption of absolute liability is independent of any insurance policies.

11.2. Insurance: The Contractor, at its own expense, shall provide and maintain during the entire period of performance of this Contract, whatever insurance is legally necessary. The Contractor shall carry the following minimum insurance:

11.2.1. Public Liability Insurance:

1. Property damage: $2,500 USD

2. Cumulative: $10,000 USD

11.2.2. Workers’ Compensation and Employer’s Liability: The Contractor agrees to provide all employees with worker’s compensation benefits as required under local laws.

12. LOCAL LAW REGISTRATION

If the local law or decree requires that one or both parties to the contract register the contract with the designated authorities to ensure compliance with this law or decree, the entire burden of this registration shall rest upon the Contractor. Any local or other taxes which may be assessed against the Contract shall be payable by the Contractor without Government reimbursement. The Contractor will coordinate with the Contracting Officer to determine which registration is needed.

13. TRANSITIONS/CONTACTS

13.1. Within 10 days after contract award, the Contracting Officer may ask the contractor to develop a plan for preparing the contractor to perform contract requirements. The plan shall establish the projected start date for performance of all services required under this contract.

13.2. On-site Contact: The following are the designated contact personnel between the US Embassy and the Contractor.

13.2.1. Contracting Officers Representative (COR):

1. Name: Yasin Muhammad

2. Email: YasinMX@state.gov

13.2.2. Facility Manager:

1. Name: Eric T. Pene

2. Email: PeneET@state.gov

13.2.3. Contracting Officer:

1. Name: Hussain T. Imam

2. Email: Imamht@state.gov

14. SUBMISSION OF INVOICES

14.1. The Contractor shall submit an invoice after each preventive maintenance service has been performed. Invoices must be accompanied by a signed copy of the Inspection Report.

These documents contain: work performed, including parts replacement and breakdown calls, if any. No invoice for preventive maintenance services will be considered for payment unless accompanied by the relevant documentation.

14.2. The Contractor should expect payment 30 days after receipt of invoice at the Embassy’s payment office.

14.3. Invoices shall be sent to DhakaUSEmbInvoices@state.gov.

mailto:YasinMX@state.gov mailto:PeneET@state.gov mailto:Imamht@state.gov mailto:DhakaUSEmbInvoices@state.gov

EXHIBIT A: SYSTEM PARTS LIST

HySecurity Slide Gate

The annual preventive maintenance service must include, but is not limited to, the following items:

No. Part to be checked /

Maintenance items

Related activities

1. General Maintenance Instructions

The Recommended Maintenance for the Sliding Gate is intended to keep all gate operations in a completely functional mode. The maintenance consists of visual inspection of the gate for alignment, fastener tightness and damage, periodic lubrication of moving parts, and maintenance of the operator.

During maintenance, the power should be shut off to the operator and the gate should be braced to prevent movement unless gate is being cycled to test controls.

2. Fasteners All Fasteners on the Sliding Gate and Structure should be checked for tightness and coating wear per the Maintenance Schedule. If there are signs of coating wear, the fastener should be replaced immediately.

3. HySecurity Operator Maintenance

The HySecurity Slide Driver Operator is to be maintained in accordance with instructions contained in the HySecurity Maintenance Manual. The Drive Rail should be checked for alignment with the operator and any binding should be corrected immediately.

4. Mechanical Maintenance Schedule regular maintenance and look for the following:

• Verify drive belt has proper tension. Check for drive belt wear. Fraying edges or missing teeth indicate that drive belt needs to be replaced.

• Check for signs of rust. If any areas of rust are found, reduce spread of corrosion by treating areas with a rust inhibitor.

• Check motor. DC motors contain carbon brushes which wear over time and must be replaced. Failure to replace brushes will result in DC motor damage. Brushes should be inspected every year in high usage applications or every 100,000 cycles and replaced as needed.

• Replace worn-out batteries.

5. Drive Rail Verify that the drive rail does not move more than 1-inch up and down or ¼-inch side-to-side throughout the entire horizontal travel of the gate. Re-alignment is simple if the rail is mounted with U bolts. Adjusting the rail for side-to-side movements requires inserting shims between the rail and the gate where necessary. To adjust side-to-side movements, loosen the U bolts and add or remove shim stock. To adjust up or down, loosen the U bolts and simply tap the rail with a hammer until the correct height is reached.

If using XtremeDrive wheels, the height of the drive rail needs to be set between 9¾ to 10 inches (24 to 25 cm) from base of SlideDriver chassis if using XtremeDrive™ wheels.

6 Sliding Gate Moving Parts Maintenance

The Sliding Gate has relatively few moving parts. The V-Groove Wheels should be greased per the Maintenance Schedule through the grease zerk on each wheel. The Bottom Beam of the Sliding Gate has holes on the secure side of the gate that align with holes in the Trolley assembly to allow for greasing of the wheels without removal from the gate. The wheels of the gate are aligned so that the grease zerks are on the secure side of the gate.

The Trolley Assembly moves on bushings that should be checked for wear and be greased according to the Maintenance Schedule. There may be a washer between the bushings and the spacer plates on the inner wall of the Bottom Beam to prevent excess side to side movement of the Trolley Assembly.

The Wheel Axle and Trolley Axle should be checked for deformation that would inhibit normal operation.

If the Axles, Bearings, Trolley Assemblies, or V-Groove Wheels need replaced, remove the Roller Bracket Plates from the top of the Superstructure, disengage the HySecurity Operator wheels, and jack the gate up to allow removal. The Side Bumpers will prevent gate from falling down, but the gate should be braced to prevent any movement of the gate during repair. The Gate should not need jacked up by more than a few inches.

The Gate should be manually moved to check alignment of the gate and the surrounding structure is correct. After manually checked, the Operator should be turned on and the gate should be cycled to ensure that the alignment is correct when operated. Gate should be cycled in all modes from all control panels.

7. Gate Structure Maintenance Guide Rollers on Super Structure should be checked for proper alignment with the Top Beam of the Gate and for binding. If there is binding, the Guide Roller should be detached from the Guide Roller Spacer and the internals greased. If binding still occurs, the Guide Roller should be replaced.

UHMW Bumper and Guide Plates should be checked for wear. If there are deep grooves in the UHMW or the Gate is scrapping on the fasteners, the UHMW should be replaced to prevent damage to the Gate. If the UHMW is allowed to wear down to the point that there is metal on metal contact, there will be damage to the gate finish including the galvanized finish.

Gate Bumpers should be checked to ensure that the Gate has a soft landing on each end of its movement cycle. Check and replace the bumper if the gate is no longer contacting the bumper and is hitting the fasteners holding on the bumper.

8 Hydraulic System Maintenance

Fluid Level: Under normal conditions, hydraulic systems do not consume fluid. Check the system thoroughly for leaks, before adding any fluid. If fluid needs to be added:

1. Remove the metal plug from the tank.

2. Use HySecurity Uniflow hydraulic fluid; part number MX000970.

Gallon sold by our distributors.

3. Fill to within ½ inch of the plug level, and then replace plug.

Look for leaks: Occasionally there may be slight seeping at the fittings after some usage. Tightening of the fittings usually corrects the problem.

If leaking persists, replace “O” rings, fittings or hoses, if required. No further leaks should occur.

To Change Fluid: Unlike a gas engine, the fluid inside a hydraulic system does not foul, so fluid changes do not need to occur often. HySecurity recommends draining the reservoir and replacing the fluid at five-year intervals. Fluid breakdown caused by heat is the main concern. If the unit is subjected to high use, or you are using the HySecurity biodegradable fluid option (especially in a warm climate), change the fluid more frequently.

To change the hydraulic fluid,

1. Remove the reservoir from the pump pack.

2. Completely empty it.

3. Wipe the reservoir clean and clean the debris screen.

4. Re-assemble the pump unit and refill it with new Uniflow hydraulic fluid.

5. To avoid overfilling, slowly pour the fluid through the filler port near the reservoir’s top until the fluid is within one inch of the port’s opening.

6. Replace the plug and wipe up any spilled fluid. Spilled fluid dries to a sticky and messy consistency

9 Brake Valve Adjustments Proper adjustment of the brake valves is important for smooth operation of the gate. The position and placement of the limit ramps on the drive rail plays an important part on how the brake valves work.

Adjustment of the brake valves, one for each direction of travel, will determine how quickly the gate actually stops. If adjustment is needed, loosen the 9/16-inch lock nut on the top of the brake valve and make ¼-inch incremental turns on the adjustment stem with a hex key. Test cycle the gate after each incremental turn. Note that the adjustment screw varies depending on model type.

10 Pressure Relief Valve Adjustments

The Pressure Relief Valve governs the maximum system hydraulic pressure. It is located on the backside of the pump. The pressure relief valve is factory set and may need to be adjusted depending on the gate weight. Refer to the yellow tag wire tied to the unit and follow the instructions.

11 Open Valve The open valve is solenoid operated and, when energized, directs the hydraulic flow to open the gate. No adjustment of this valve is possible or necessary. The black solenoid coil mounts on its valve stem.

12. Control System Maintenance Before servicing, turn off all power switches. The systems that control the movement of the Gate should be checked to ensure proper operation in all modes. The safety features should be checked to ensure they function and do not cause faulty operation. Blow the dust out of the electric panel with compressed air.

13 Clock Battery Replacement A lithium coin battery supports the clock, so the date and time is retained even when the main power is turned off. Replace the battery about every five years (or as needed) with a DL 2025, DL 2032, or CR 2025, or CR 2032 battery.

14. Cleaning the Gate System The Sliding Gate and Structure are to be cleaned per the Maintenance Schedule. The Sliding Gate and Structure should be cleaned with a mild general purpose non-abrasive cleaner using fresh clean water. Wash using a clean soft cloth or sponge. Rinse well with clean water.

DO NOT USE the following: Abrasive cleaners, Ammonia, Caustic or Alkaline cleaners, Organic Solvents, Paint or Lacquer Thinner, Gasoline or Diesel Fuel, Petroleum Spirits, or Salt Water.

After cleaning the Sliding Gate and Structure, the finish should be inspected for any damage to the coating.

15 UPS Check for maximum battery life according to manual. Check if UPS meets minimum operation requirements.

16 Inspection report signed off Is the inspection report signed of by end user who is allowed to sign of on the work? With legible full name and signature.

Preventive Maintenance Checklist

1. HySecurity Operator Maintenance

2. Check Curtain Sensor Detection

3. Check that all Controls Function Correctly

4. Visual Gate Inspection

5. Check Alignment of Gate

6. Clean SlideDriver Rail

7. Clean Track

8. Grease Guide Roller Internals

9. Grease Trolley Bushings

10. Check Gate Finish Coating

11. Check Structure Finish Coating

12. Check UHMW Wear

13. Grease Gate Wheels

14. Check Fastener Coatings

15. Check Opaque Panel Joint Bolts

16. Check Access Panel Bolts

17. Check Gate Vertical Post Bolts

18. Check Curtain Sensor Alignment

19. Check Gate Wheels for Wear

20. Check Guide Plates for Alignment

21. Check Guide Roller Alignment

22. Check Guide Roller Bolts

23. Check Locking Plate Alignment

24. Check Locking Plate Bolts

25. Check Removable Bumper Plate Bolts

26. Check Rubber Bumper Bolts

27. Check Rubber Bumper Wear

28. Check UHMW Plate Bolts

29. Clean Gate and Structure

30. Check SlideDriver Rail Alignment

31. Check SlideDriver Rail Bolt Tightness

32. Check Trolley Bushings Wear

33. Check Trolley Shaft for Wear

34. Check Wheel Shaft for Wear

35. Check Gate Wheel Washers for Wear

36. Check Receiver End Plate Bolts

37. Check Roller Bracket Plate Bolts

Equipment/Tools Required for Maintenance:

• 1/4” Hex Key

• 5/16”, 3/8”, 1/2” sockets or wrenches

• Pin-in-Torx Driver

• #3 Phillips Screwdriver

• All Purpose Grease

• Floor Jack or Jack Stand

• Bracing Material

• Ladder or means to access high points

GENERAL MAINTENANCE CAUTIONS

Before attempting operation and maintenance of Ross Security Products, familiarize yourself with these general cautions.

• Do not drop products.

• Products and components are heavy. Before attempting any lift, think carefully and use equipment and methods that will prevent injury or damage to products or surrounding areas.

• All fasteners MUST be installed and installed properly.

• Damage to Galvanized Coating to be repaired per ASTM A780 as soon as possible.

• Damage to Finished Coating to be repaired with Ross provided paint or per Ross’s instructions. Note this is for the Wash Primer only. Finished paint is done on site by others.

• Remain clear of Sliding Gate during operation. There are many pinch points between the gate and the surrounding structures that could cause injury.

• Only Ross provided or approved Spare Parts may be used with Sliding Gates.

Special Notes:

1. Your gate and gate hardware will require more maintenance than your HySecurity operator. A damaged gate or worn hardware may cause slow or erratic operation and will result in excess drive wheel wear. Lubricate gate hardware more frequently and check for smooth operation by opening the toggle clamping mechanism and then pushing the gate manually. One person should easily be able to push all but the largest of gates. Damaged or warped gate panels should be straightened or replaced.

2. Normally, drive wheel life is many years. They are designed to avoid slipping on the rail. Drive wheel life may be greatly shortened by any of these faults: clamping spring not adjusted correctly, operator or drive rail misaligned in relation to gate panel, badly warped gate panel, extremely stiff gate hardware, and/or loose wheel mounting bolts (tighten to 25 ft. lb).

3. Verify that the red clamping spring is compressed tightly so that drive wheels apply a strong grip on drive rail.

The red spring should be compressed to 2-inches in height. See Drive Wheel Spring Tension (Adjustment of Manual Release) on page 125.

4. The limit switch and deceleration switch rollers should ride ¼ to ½-inch below the drive rail, near the center of the channel. Maladjustment may result in false or early tripping or no limit function at the end of travel. Verify that the slow down limit ramps are tightly bolted to the drive rail.

5. The fluid level should remain no less than one inch below the filler hole. Refer to maintenance instructions for fluid filling. Loss of fluid is not normal and indicates a leak that must be located and repaired. Use Uniflow fluid, part MX000970, if additional fluid is required.

6. Replace the Smart Touch Controller coin battery with DL 2025 / DL 2032 or CR 2025 / CR 2032.

7. DC Operators use DC motors with 4 carbon brushes which are worn in normal operation. Worn brushes can damage the DC motor. Under severe conditions HySecurity recommends that brushes be checked after 2 years or 250,000 cycles and the replacement interval be adjusted as necessary.

END OF STATEMENT OF WORK

P a g e 16 | 29

UNITED STATES of AMERICA

Embassy of the United States of America

Dhaka, Bangladesh

Procurement & Contracting Unit

RFQ PR15746286

To submit a responsive offer, Offerors must submit the following:

1) A completed pricing table

2) Technical descriptions/presentation on deliverables

3) A detailed description of the offeror’s qualifications and experience.

4) References from previous clients or partners.

Offerors shall include the technical descriptions/presentations of the offered deliverables/ services along with their quotation. Failure to submit the Technical descriptions/presentation on deliverables will be considered as a non-responsive offer and removal from award consideration.

Offers which do not present sufficient information to permit complete technical evaluation by the Government may be rejected. It is the offeror’s responsibility to prove that their proposed solution meets the requested deliverables, subject to any limitations elsewhere in this solicitation.

Offers are due on January 27, 2026, 1630 hrs. Dhaka Time. All quotations received prior to the RFQ close date will be considered by U.S. Embassy Dhaka. All questions/inquiries must be submitted to the contracting officer via e-mail no later than January 17, 2026.

Inquiries submitted via telephone calls will be re-directed to an e-mail submission. Submit offers or any questions to dhakaproc@state.gov. Offerors who fail to complete and submit the requirements above may be considered non-responsive.

Sincerely

Hussain T. Imam Contracting Officer mailto:dhakaproc@state.gov

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APPLICABLE PROVISIONS AND CLAUSES FOR THIS COMBINED SYNOPSIS

AND SOLICITATION FOR COMMERCIAL SERVICE

52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. In addition, the full text of a clause may be accessed electronically at: Acquisition.gov this address is subject to change.

If the Federal Acquisition Regulation (FAR) is not available at the location indicated above, use the Department of State Acquisition website at e-CFR to see the links to the FAR. You may also use an Internet “search engine” (for example, Google, Yahoo or

Excite) to obtain the latest location of the most current FAR.

52.212-5 Contract Terms and Conditions Required To Implement Statutes or Executive

Orders—Commercial Products and Commercial Services.

This RFQ incorporates the following clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this address: https://www.acquisition.gov/

(a) The Contractor shall comply with the following Federal Acquisition Regulation

(FAR) clauses, which are incorporated in this contract by reference, to implement provisions of law or Executive orders applicable to acquisitions of commercial products and commercial services:

(1) 52.203-19, Prohibition on Requiring Certain Internal Confidentiality Agreements or Statements (Jan 2017) (section 743 of Division E, Title VII, of the Consolidated and

Further Continuing Appropriations Act, 2015 (Pub. L. 113-235) and its successor provisions in subsequent appropriations acts (and as extended in continuing resolutions)).

(2) 52.204-23, Prohibition on Contracting for Hardware, Software, and Services

Developed or Provided by Kaspersky Lab Covered Entities (Dec 2023) (Section 1634 of Pub. L. 115-91).

(3) 52.204-25, Prohibition on Contracting for Certain Telecommunications and Video Surveillance Services or Equipment. (Nov 2021) (Section 889(a)(1)(A) of Pub. L. 115-

232).

https://www.acquisition.gov/ https://www.acquisition.gov/far/part-52#FAR_52_203_19 https://www.acquisition.gov/far/part-52#FAR_52_204_23 https://www.acquisition.gov/far/part-52#FAR_52_204_25

P a g e 18 | 29

(4) 52.209-10, Prohibition on Contracting with Inverted Domestic Corporations (Nov

2015).

(5) 52.232-40, Providing Accelerated Payments to Small Business Subcontractors (Mar

2023) ( 31 U.S.C. 3903 and 10 U.S.C. 3801).

(6) 52.233-3, Protest After Award (Aug 1996) (31 U.S.C. 3553).

(7) 52.233-4, Applicable Law for Breach of Contract Claim (Oct 2004) (Public Laws

108-77 and 108-78 ( 19 U.S.C. 3805 note)).

(b) The Contractor shall comply with the FAR clauses in this paragraph (b) that the Contracting Officer has indicated as being incorporated in this contract by reference to implement provisions of law or Executive orders applicable to acquisitions of commercial products and commercial services:

[Only the checked Clauses are applicable.]

_✓_ (1) 52.203-6, Restrictions on Subcontractor Sales to the Government (Jun 2020), with Alternate I (Nov 2021) (41 U.S.C. 4704 and 10 U.S.C. 4655).

_✓_ (2) 52.203-13, Contractor Code of Business Ethics and Conduct (Nov 2021) (41 U.S.C. 3509)).

_ _ (3) 52.203-15, Whistleblower Protections under the American Recovery and Reinvestment Act of 2009 (Jun 2010) (Section 1553 of Pub. L. 111-5). (Applies to contracts funded by the American Recovery and Reinvestment Act of 2009.)

_✓_ (4) 52.203-17, Contractor Employee Whistleblower Rights (Nov 2023) ( 41 U.S.C.

4712); this clause does not apply to contracts of DoD, NASA, the Coast Guard, or applicable elements of the intelligence community—see FAR 3.900(a).

_✓_ (5) 52.204-10, Reporting Executive Compensation and First-Tier Subcontract Awards (Jun 2020) (Pub. L. 109-282) ( 31 U.S.C. 6101 note).

__ (6) [Reserved].

__ (7) 52.204-14, Service Contract Reporting Requirements (Oct 2016) (Pub. L. 111- 117, section 743 of Div. C).

_ (8) 52.204-15, Service Contract Reporting Requirements for Indefinite-Delivery Contracts (Oct 2016) (Pub. L. 111-117, section 743 of Div. C).

✓(9) 52.204-27, Prohibition on a ByteDance Covered Application (Jun 2023) (Section 102 of Division R of Pub. L. 117-328).

_ _10) 52.204-28, Federal Acquisition Supply Chain Security Act Orders—Federal Supply Schedules, Governmentwide Acquisition Contracts, and Multi-Agency

Contracts. (Dec 2023) ( Pub. L. 115–390, title II).

https://www.acquisition.gov/far/part-52#FAR_52_209_10 https://www.acquisition.gov/far/part-52#FAR_52_232_40 https://uscode.house.gov/view.xhtml?req=granuleid:USC-prelim-title31-section3903&num=0&edition=prelim https://uscode.house.gov/view.xhtml?req=granuleid:USC-prelim-title10-section3801&num=0&edition=prelim https://www.acquisition.gov/far/part-52#FAR_52_233_3 https://www.acquisition.gov/far/part-52#FAR_52_233_4 https://www.acquisition.gov/far/part-52#FAR_52_203_6 https://uscode.house.gov/view.xhtml?req=granuleid:USC-prelim-title10-section4655&num=0&edition=prelim https://www.acquisition.gov/far/part-52#FAR_52_203_13 https://www.acquisition.gov/far/part-52#FAR_52_203_15 https://www.acquisition.gov/far/part-52#FAR_52_203_17 https://uscode.house.gov/view.xhtml?req=granuleid:USC-prelim-title41-section4712&num=0&edition=prelim https://uscode.house.gov/view.xhtml?req=granuleid:USC-prelim-title41-section4712&num=0&edition=prelim https://www.acquisition.gov/far/part-3#FAR_3_900 https://www.acquisition.gov/far/part-52#FAR_52_204_10 http://uscode.house.gov/view.xhtml?req=granuleid:USC-prelim-title31-section6101&num=0&edition=prelim https://www.acquisition.gov/far/part-52#FAR_52_204_14 https://www.acquisition.gov/far/part-52#FAR_52_204_15 https://www.acquisition.gov/far/part-52#FAR_52_204_27 https://www.acquisition.gov/far/part-52#FAR_52_204_28 https://www.govinfo.gov/link/plaw/115/public/390

P a g e 19 | 29

_✓_ (11)

_ _ (i) 52.204-30, Federal Acquisition Supply Chain Security Act Orders— Prohibition. (Dec 2023) ( Pub. L. 115–390, title II).

__✓__(ii) Alternate I (Dec 2023) of 52.204-30.

✓ (12) 52.209-6, Protecting the Government's Interest When Subcontracting With

Contractors Debarred, Suspended, Proposed for Debarment, or Voluntarily Excluded.

(Jan 2025) ( 31 U.S.C. 6101 note).

__ (13) 52.209-9, Updates of Publicly Available Information Regarding Responsibility Matters (Oct 2018) ( 41 U.S.C. 2313).

__ (14) [Reserved].

__ (15) 52.219-3, Notice of HUBZone Set-Aside or Sole-Source Award (Oct 2022)

( 15 U.S.C. 657a).

__ (16) 52.219-4, Notice of Price Evaluation Preference for HUBZone Small Business Concerns (Oct 2022) (if the offeror elects to waive the preference, it shall so indicate in its offer) (15 U.S.C. 657a).

__ (17) [Reserved]

__ (18)

(i) 52.219-6, Notice of Total Small Business Set-Aside (Nov 2020) (15 U.S.C. 644).

__ (ii) Alternate I (Mar 2020) of 52.219-6.

__ (19)

(i) 52.219-7, Notice of Partial Small Business Set-Aside (Nov 2020) (15 U.S.C. 644).

__ (ii) Alternate I (Mar 2020) of 52.219-7.

__ (20) 52.219-8, Utilization of Small Business Concerns (Jan 2025)( 15 U.S.C. 637(d)(2) and (3)).

__ (21)

(i) 52.219-9, Small Business Subcontracting Plan (Jan 2025) ( 15 U.S.C. 637(d)(4)).

__ (ii) Alternate I (Nov 2016) of 52.219-9.

__ (iii) Alternate II (Nov 2016) of 52.219-9.

__ (iv) Alternate III (Jun 2020) of 52.219-9.

__ (v) Alternate IV (Jan 2025) of 52.219-9.

__ (22)

(i) 52.219-13, Notice of Set-Aside of Orders (Mar 2020) (15 U.S.C. 644(r)).

__ (ii) Alternate I (Mar 2020) of 52.219-13.

__ (23) 52.219-14, Limitations on Subcontracting (Oct 2022) (15 U.S.C. 657s).

__ (24) 52.219-16, Liquidated Damages—Subcontracting Plan (Sep

2021) (15 U.S.C. 637(d)(4)(F)(i)).

https://www.acquisition.gov/far/part-52#FAR_52_204_30 https://www.govinfo.gov/link/plaw/115/public/390 https://www.acquisition.gov/far/part-52#FAR_52_204_30 https://www.acquisition.gov/far/part-52#FAR_52_209_6 https://www.govinfo.gov/link/uscode/31/6101 https://www.acquisition.gov/far/part-52#FAR_52_209_9 http://uscode.house.gov/view.xhtml?req=granuleid:USC-prelim-title41-section2313&num=0&edition=prelim https://www.acquisition.gov/far/part-52#FAR_52_219_3 http://uscode.house.gov/view.xhtml?req=granuleid:USC-prelim-title15-section637a&num=0&edition=prelim https://www.acquisition.gov/far/part-52#FAR_52_219_4 https://www.acquisition.gov/far/part-52#FAR_52_219_6 https://www.acquisition.gov/far/part-52#FAR_52_219_6 https://www.acquisition.gov/far/part-52#FAR_52_219_7 https://www.acquisition.gov/far/part-52#FAR_52_219_7 https://www.acquisition.gov/far/part-52#FAR_52_219_8 https://uscode.house.gov/view.xhtml?req=granuleid:USC-prelim-title15-section637&num=0&edition=prelim https://www.acquisition.gov/far/part-52#FAR_52_219_9 https://uscode.house.gov/view.xhtml?req=granuleid:USC-prelim-title15-section637&num=0&edition=prelim https://www.acquisition.gov/far/part-52#FAR_52_219_9 https://www.acquisition.gov/far/part-52#FAR_52_219_9 https://www.acquisition.gov/far/part-52#FAR_52_219_9 https://www.acquisition.gov/far/part-52#FAR_52_219_9 https://www.acquisition.gov/far/part-52#FAR_52_219_13 https://www.acquisition.gov/far/part-52#FAR_52_219_13 https://www.acquisition.gov/far/part-52#FAR_52_219_14 https://www.acquisition.gov/far/part-52#FAR_52_219_16

P a g e 20 | 29

__ (25) 52.219-27, Notice of Set-Aside for, or Sole-Source Award to, Service-Disabled

Veteran-Owned Small Business (SDVOSB) Concerns Eligible Under the SDVOSB Program (Feb 2024) (15 U.S.C. 657f).

__ (26)

(i) 52.219-28, Postaward Small Business Program Rerepresentation (Jan 2025)

(15 U.S.C. 632(a)(2)).

__ (ii) Alternate I (Mar 2020) of 52.219-28.

__ (27) 52.219-29, Notice of Set-Aside for, or Sole-Source Award to, Economically Disadvantaged Women-Owned Small Business Concerns (Oct 2022)

(15 U.S.C. 637(m)).

__ (28) 52.219-30, Notice of Set-Aside for, or Sole-Source Award to, Women-Owned

Small Business Concerns Eligible Under the Women-Owned Small Business Program (Oct 2022) (15 U.S.C. 637(m)).

__ (29) 52.219-32, Orders Issued Directly Under Small Business Reserves (Mar

2020) ( 15 U.S.C. 644(r)).

__ (30) 52.219-33, Nonmanufacturer Rule (Sep 2021) ( 15 U.S.C. 637(a)(17)).

__ (31) 52.222-3, Convict Labor (Jun 2003) (E.O. 11755).

✓ (32) 52.222-19, Child Labor—Cooperation with Authorities and Remedies (Jan

2025)( E.O. 13126).

__ (33) 52.222-21, Prohibition of Segregated Facilities (Apr 2015).

__ (34)

(i) 52.222-26, Equal Opportunity (Sep 2016) (E.O. 11246).

__ (ii) Alternate I (Feb 1999) of 52.222-26.

__ (35)

(i) 52.222-35, Equal Opportunity for Veterans (Jun 2020) ( 38 U.S.C. 4212).

__ (ii) Alternate I (Jul 2014) of 52.222-35.

__ (36)

(i) 52.222-36, Equal Opportunity for Workers with Disabilities (Jun 2020) ( 29 U.S.C. 793).

__ (ii) Alternate I (Jul 2014) of 52.222-36.

__ (37) 52.222-37, Employment Reports on Veterans (Jun 2020) ( 38 U.S.C. 4212).

__ (38) 52.222-40, Notification of Employee Rights Under the National Labor Relations Act (Dec 2010) (E.O. 13496).

✓(39)

(i) 52.222-50, Combating Trafficking in Persons (Nov 2021) (22 U.S.C. chapter 78 and

E.O. 13627).

https://www.acquisition.gov/far/part-52#FAR_52_219_27 https://www.acquisition.gov/far/part-52#FAR_52_219_28 https://www.acquisition.gov/far/part-52#FAR_52_219_28 https://www.acquisition.gov/far/part-52#FAR_52_219_29 https://www.acquisition.gov/far/part-52#FAR_52_219_30 https://www.acquisition.gov/far/part-52#FAR_52_219_32 https://uscode.house.gov/view.xhtml?req=granuleid:USC-prelim-title15-section644&num=0&edition=prelim https://www.acquisition.gov/far/part-52#FAR_52_219_33 https://uscode.house.gov/view.xhtml?req=granuleid:USC-prelim-title15-section637&num=0&edition=prelim https://www.acquisition.gov/far/part-52#FAR_52_222_3 https://www.acquisition.gov/far/part-52#FAR_52_222_19 https://www.federalregister.gov/executive-order/13126 https://www.acquisition.gov/far/part-52#FAR_52_222_21 https://www.acquisition.gov/far/part-52#FAR_52_222_26 https://www.acquisition.gov/far/part-52#FAR_52_222_26 https://www.acquisition.gov/far/part-52#FAR_52_222_35 http://uscode.house.gov/view.xhtml?req=granuleid:USC-prelim-title38-section4212&num=0&edition=prelim https://www.acquisition.gov/far/part-52#FAR_52_222_35 https://www.acquisition.gov/far/part-52#FAR_52_222_36 http://uscode.house.gov/view.xhtml?req=granuleid:USC-prelim-title29-section793&num=0&edition=prelim https://www.acquisition.gov/far/part-52#FAR_52_222_36…