Single Source Justification Radios Frequencies-New KZ.pdf

SINGLE SOURCE JUSTIFICATION NOT EXCEEDING THE SIMPLIFIED ACQUISTION

THRESHOLD

SECTION 1: IDENTIFICATION OF THE AGENCY AND THE CONTRACTING ACTIVITY

Department of State Contracting Activity

☐ Office of Acquisitions Management

☐ Foreign Service Institute

☐ Office of Foreign Missions

☐ U.S. Mission to the United Nations ☒ Overseas Post-Nouakchott

Requiring Activity For leasing a dedicated UHF, VHF, and HF frequencies

SECTION 2: NATURE AND/OR DESCRIPTION OF THE ACTION BEING APPROVED

Approval is requested to award a sole-source contract to "Autorité de Regulation," the only authorized service provider by the local Government in Nouakchott for leasing a dedicated UHF, VHF, and HF frequencies at US

Embassy Compound and CMR.

SECTION 3: DESCRIPTION OF SUPPLIES/SERVICES REQUIRED TO MEET THE AGENCY’S NEEDS

The Office of Diplomatic Technology requires the leasing of dedicated UHF, VHF, and HF frequencies to support critical communications operations at the U.S. Embassy Compound and CMR. These frequencies are essential for ensuring secure, reliable, and uninterrupted communication capabilities, which are integral to the Embassy’s mission and emergency response readiness.

The vendor, "Autorité de Regulation," is the only entity authorized by the host government to provide these frequencies. This exclusivity is mandated by local regulatory frameworks governing frequency allocation and usage, which fall under the jurisdiction of the host government. As such, no other vendor is legally permitted to provide this service, making "Autorité de Regulation" the sole source for this requirement.

SECTION 4: IDENTIFICATION OF THE STATUTORY AUTHORITY PERMITTING OTHER THAN

FULL AND OPEN COMPETITION

In accordance with Federal Acquisition Regulation (FAR) 13.106-1(b)(1), the Contracting Officer has deemed only one source reasonably available based on the following:

☐ Urgency

☒ Exclusive licensing agreements

☐ Brand-name

☐ Industrial mobilization

☐ Other

SECTION 5: DEMONSTRATION THAT THE PROPOSED CONTRACTOR’S UNIQUE

QUALIFICATIONS OR THE NATURE OF THE ACQUISITION REQUIRES USE OF THE AUTHORITY

CITED

The use of other than full and open competition is justified under the following conditions:

1. Host-Government Authorization:

The host government has exclusive control over the allocation and regulation of UHF, VHF, and HF frequencies. Per Article 27 of the Vienna Convention on Diplomatic Relations, the receiving state must permit and protect free communication for official purposes, but the installation and use of wireless transmitters require host-government consent. "Autorité de Regulation" is the only entity authorized to allocate and lease these frequencies, as confirmed by the host government.

2. Operational Necessity:

The dedicated frequencies are critical to the Embassy’s operational continuity, including secure communications, emergency response, and evacuation protocols. The inability to lease these frequencies would severely compromise the Embassy’s ability to fulfill its mission and ensure the safety of personnel and assets.

3. Market Conditions:

Due to the regulatory environment, no alternative vendors exist in the local market. The sole-source nature of this procurement is not a result of preference but of legal and operational constraints imposed by the host government.

4. Cost Reasonableness:

The estimated value of $17,372.00 for a 12-month period of performance has been reviewed and determined to be fair and reasonable based on market research and historical pricing for similar services.

SECTION 6. DETERMINATION BY THE CONTRACTING OFFICER THAT THE ANTICIPATED COST

TO THE GOVERNMENT IS FAIR AND REASONABLE

By signing the justification, the Contracting Officer makes a determination that the price to the Government is anticipated to be fair and reasonable.

SECTION 7. CERTIFICATIONS

All reviews and approvals should be completed in the order listed unless otherwise authorized or required.

REQUIREMENTS CERTIFICATION

I certify that the facts and representations under my cognizance which are included in this Justification and its supporting acquisition planning documents, except as noted herein, are complete and accurate to the best of my knowledge and belief.

Requirements Cognizance:

SIGNATURE:

Eric Titus Date Diplomatic Technology Chief Diplomatic Technology Office

CONTRACTING OFFICER CERTIFICATION

I certify that this submission is accurate to the best of my knowledge, and that it contains complete information necessary to enable other officials to make an informed recommendation for approval or disapproval.

SIGNATURE:

Zachara, Katherine A Date Contracting Officer

GSO

11/28/2025