RFQ PR15130311 PMSC Multistack Chillers.pdf

Embassy of the United States of America

Muscat, Sultanate of Oman February 18, 2025

Dear Prospective Quoter:

Subject: Request for Quotations from Purchase Request number PR15130311 Enclosed is a Request for Quotations (RFQ) for the MCT-FAC-SRVC7901-PMSC Multistack Chillers (X37). If you would like to submit quotation, follow the instructions of this solicitation.

The U.S. Embassy intends to award a contract/purchase order to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. For this award, the technical proposal is approximately equal/ rated to cost or price. (See Section 4 – Clause 52.212-2 for complete evaluation instructions)

For the purposes of evaluation, the Total Evaluated Price will be determined by the sum of all Contract Line Items (CLINs)

We intend to award a contract/purchase order based on initial quotations, without holding discussions, although we may hold discussions with companies in the competitive range if there is a need to do so.

Quotations are due by March 5, 2025, EST. No quotations will be accepted after this time.

Proposals must be in English and incomplete proposals will not be accepted. Your quotation must be submitted electronically to MuscatProcurement@state.gov with the subject line “Offer for PR15130311.”

For a quotation to be considered, you must also complete and submit the following:

1. SF-1449

2. Section 1, Pricing Tables

3. Section 5, Representations and Certifications

4. Additional information as required in Section 3, Clause 52.212-1

Kaleo K. Kala Contracting Officer U.S. Embassy Muscat, Sultanate of Oman mailto:MuscatProcurement@state.gov

TABLE OF CONTENTS

SECTION 1- Statement Of Work

1. Description

2. Pricing

3. Notice To Proceed

4. Equipment And Performance Requirements

5. Hours Of Performance

6. Access To Government Buildings and Standards of Conduct

7. Scheduled Preventive Maintenance

8. Personnel, Tools, Consumable Materials and Supplies

9. Software, Licenses and Passwords

10. Deliverables

11. Insurance Requirements

12. Local Law Registration

13. Quality Assurance Plan (QAP).

14. Transitions/Contacts

Exhibit A

SECTION 2

• Applicable Clauses

• Payment Instructions

SECTION 3

• Applicable Provisions

• Clause 52.212-1 – Submission Requirements

SECTION 4

• Proposal Evaluation Description

SECTION 5

• Representations and Certifications Document

SOLICITATION/CONTRACT/ORDER FOR

COMMERCIAL ITEMS

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

1. REQUISITION NUMBER

PR15130311

2. CONTRACT NO.

3. AWARD/EFFECTIVE

DATE

4. ORDER NUMBER

5. SOLICITATION NUMBER

TBD

6. SOLICITATION ISSUE DATE

March 5, 2025

7. FOR SOLICITATION

INFORMATION CALL:

a. NAME

Muscat Procurement

b. TELEPHONE NUMBER(No collect calls)

+968 2464-3400

8. OFFER DUE DATE/

LOCAL TIME

9. ISSUED BY CODE 463 10. THIS ACQUISITION IS UNRESTRICTED OR SET ASIDE:____ % FOR:

US Embassy Muscat

SMALL BUSINESS WOMEN-OWNED SMALL BUSINESS

Jamiat Al Dowal Al Arabiya, Bldg. 32 Shatti Al Qurum, Muscat, Sultanate of Oman

HUBZONE SMALL

BUSINESS

(WOSB) ELLIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM NAICS: 561730

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

EDWOSB

8 (A) SIZE STANDARD:

11. DELIVERY FOR FOB DESTINAT-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

12. DISCOUNT TERMS

N/A

13a. THIS CONTRACT IS A

RATED ORDER UNDER

DPAS (15 CFR 700)

13b. RATING

14. METHOD OF SOLICITATION

RFQ IFB RFP

15. DELIVER TO CODE 16. ADMINISTERED BY CODE

Same as block 9

Same as block 9

17a. CONTRACTOR/

OFFERER

TELEPHONE NO.

CODE FACILITY

CODE

18a. PAYMENT WILL BE MADE BY

Financial Management Offce Jamiat Al Dowal Al Arabiya, Bldg. 32 Shatti Al Qurum Oman

CODE

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN

OFFER

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK

BELOW IS CHECKED SEE ADDENDUM

19.

ITEM NO.

20.

SCHEDULE OF SUPPLIES/SERVICES

21.

QUANTITY

22.

UNIT

23.

UNIT PRICE

24.

AMOUNT

MCT-FAC-SRVC7901-PMSC Multistack Chillers, per Solicitation Package.

See section 1 for pricing.

(Use Reverse and/or Attach Additional Sheets as Necessary)

25. ACCOUNTING AND APPROPRIATION DATA

26. TOTAL AWARD AMOUNT (For Govt. Use Only)

27a.SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA ARE ARE NOT ATTACHED

27b.CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA ARE ARE NOT ATTACHED

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN 1 COPIES TO

ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND DELIVER ALL ITEMS SET

FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY ADDITIONAL SHEETS

SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED HEREIN.

29. AWARD OF CONTRACT: REF. _________________ OFFER DATED ____________.

YOUR OFFER ON SOLICITATION (BLOCK 5), INCLUDING ANY ADDITIONS OR

CHANGES WHICH ARE SET FORTH HEREIN, IS ACCEPTED AS TO ITEMS:

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER)

30b. NAME AND TITLE OF SIGNER (Type or print)

30c. DATE SIGNED

31b. NAME OF CONTRACTING OFFICER (Type or print) Kaleo Kala

31c. DATE SIGNED

19.

ITEM NO.

20.

SCHEDULE OF SUPPLIES/SERVICES

21.

QUANTITY

22.

UNIT

23.

UNIT PRICE

24.

AMOUNT

32a. QUANTITY IN COLUMN 21 HAS BEEN

RECEIVED INSPECTED ACCEPTED, AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED: _______________________________

32b. SIGNATURE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32c. DATE 32d. PRINTED NAME AND TITLE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32e. MAILING ADDRESS OF AUTHORIZED GOVERNMENT REPRESENTATIVE 32f. TELEPHONE NUMBER OF AUTHORIZED GOVERNMENT REPRESENTATIVE

32g. E-MAIL OF AUTHORIZED GOVERNMENT REPRESENTATIVE

33. SHIP NUMBER 34. VOUCHER NUMBER 35. AMOUNT VERIFIED

CORRECT FOR

36. PAYMENT 37. CHECK NUMBER

PARTIAL FINAL

COMPLETE PARTIAL FINAL

38. S/R ACCOUNT NO.

39. S/R VOUCHER NO. 40. PAID BY

41.a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAYMENT 42a. RECEIVED BY (Print) 41b. SIGNATURE AND TITLE OF CERTIFYING OFFICER

41C. DATE

42b. RECEIVED AT (Location)

42c. DATE REC’D (YY/MM/DD) 42d. TOTAL CONTAINERS

SECTION 1 - THE SCHEDULE

CONTINUATION TO SF-1449

PR15130311

1. DESCRIPTION

The American Embassy in Muscat requires preventive maintenance services for a Multistack Air Cooled Chiller. These services shall result in all systems being serviced under this agreement being in good operational condition when activated. If this work is to be performed on systems accessing the PCC/CAA areas of the building, please see section 6.2.3 for security requirements.

1.1. Type of Contract:

This is a firm fixed price contract payable entirely in U.S. Dollars. Prices for all Contract Line- Item Numbers (CLIN) shall include proper disposal of toxic substances as per Item 8.4 where applicable. No additional sums will be payable for any escalation in the cost of materials, equipment or labor, or because of the contractor's failure to properly estimate or accurately predict the cost or difficulty of achieving the results required. The contract price will not be adjusted due to fluctuations in currency exchange rates.

1.2. Period of Performance:

The contract will be for a period of one (1) year (Base Year), with a maximum of four (4), one-year, optional periods (Option Years) of performance and will be expected to commence no later than 14-April-2025.

Two (2) maintenance visits per Base Year or Option Year shall be performed lasting a minimum of five (5) working days.

Working days do not include Fridays, Saturdays and all Embassy holidays as shown in Section 5.

Embassy Working Hours and Holidays. Sundays are working days at Embassy Muscat.

A minimum of one (1) technician qualified to work on Multistack Chillers shall be sent for each semi-annual maintenance visit.

The Embassy shall issue a Notice to Proceed (NTP) after awarding each Base Year and Option Year.

Technicians shall arrive at the Embassy for their first semi-annual maintenance visit between the second and fourth month after the NTP is issued. Technicians shall arrive at the Embassy for their second semi-annual maintenance visit between the eight and tenth month after the NTP is issued.

Assuming the NTP is issued in January, this means that the first scheduled visit will occur in February, March, or April, and the second scheduled visit will occur in August, September, or October.

The table below depicts, in green, the allowable months from date of NTP issuance when technicians shall visit the Embassy.

Required PM Visitation Months from Date of NTP Issuance.

Month Number after NTP

1 2 3 4 5 6 7 8 9 10 11 12

Allowable First Visit

Allowable Second Visit

1.3. Quote Submittal Requirements

The pricing data highlighted in green in section 2. Pricing must be filled out, and the entire filled-out SOW must be submitted with the quote.

The resumes of at least three technicians with a Secret or above security clearance must submitted. The resumes must show relevant air conditioning and Multistack Chiller work experience along with certifications from Multistack LLC.

Proof of an active security clearance must be submitted for at least three technicians.

The resume of the contractor’s service manager in charge of managing maintenance technicians must be submitted.

The contractor must submit the resume of at least five years of experience on Multistack Chillers and any active maintenance contracts on American embassy projects. The contractor must also submit any letters or official documentation from Multistack LLC certifying the vendor to perform work on Multistack Chillers and equipment.

Narrative of steps the vendor will take to obtain repair parts and expendable parts for the Multistack Chillers.

2. PRICING

The rates below include all costs associated with providing preventive maintenance services in accordance with the attached scope of work, and the manufacturer’s warranty including materials, labor, insurance (see FAR 52.228-4 and 52.228-5), overhead, profit and GST (if applicable).

2.1. Base Year. The Contractor shall provide the services shown below for the base period of the contract and continuing for a period of 12 months.

2.2. Option Year 1. The Contractor shall provide the services shown below for Option Year 1 of the contract and continuing for a period of 12 months.)

2.3. Option Year 2. The Contractor shall provide the services shown below for Option Year 2 of the contract and continuing for a period of 12 months.

CLIN Description Quantity of Equipment

Type of services No. of service

Unit price / service

Total per year ($)

Modular Chiller System Assemblies:

Model - ASP020A, PMP1005, ACP1EB000NL

2 Semi- Annual 2

002 Heat Exchanger:

Model - ASP00HX 1 Semi-

Annual 2

003 Tech. check reports & Permits N/A Semi-

Annual 2

Total Base Year

CLIN Description Quantity of Equipment

Type of services

No. of servic e

Unit price / service

Total per year

Modular Chiller System Assemblies:

Model - ASP020A, PMP1005, ACP1EB000NL

2 Semi- Annual

005 Heat Exchanger:

Model - ASP00HX

1 Semi- Annual 2

006 Tech. check reports & Permits

N/A Semi- Annual 2

Total Option Year 1

2.4. Option Year 3. The Contractor shall provide the services shown below for Option Year 3 of the contract and continuing for a period of 12 months.

2.5. Option Year 4. The Contractor shall provide the services shown below for Option Year 4 of the contract, and continuing for a period of 12 months

CLIN Description Quantity of Equipment

Type of services No. of service

Unit price / service

Total per year ($)

Modular Chiller System Assemblies:

Model - ASP020A, PMP1005, ACP1EB000NL

2 Semi-Annual

008 Heat Exchanger:

Model - ASP00HX

1 Semi-Annual 2

009 Tech. check reports & Permits

N/A Semi-Annual 2

Total Option Year 2

CLIN Description Quantity of Equipment

Type of services No. of service

Unit price / service

Total per year ($)

Modular Chiller System Assemblies:

Model - ASP020A, PMP1005, ACP1EB000NL

2 Semi- Annual

011 Heat Exchanger:

Model - ASP00HX

1 Semi- Annual 2

012 Tech. check reports & Permits

N/A Semi- Annual 2

Total Option Year 3

CLIN Description Quantity of Equipment

Type of services No. of service Unit price / service ($)

Total per year ($)

Modular Chiller System Assemblies:

Model - ASP020A, PMP1005, ACP1EB000NL

2 Semi- Annual

014 Heat Exchanger:

Model - ASP00HX

1 Semi-

2.6. Total for all years: Base Year $

Option Year 1 $ Option Year 2 $ Option Year 3 $ Option Year 4 $

TOTAL $

2.7 Repair option. Repairs are NOT included under this agreement (see 7.1.3) and are to be done outside this contract. However, the Government desires current labor rates in the event that there is an issue discovered during the preventive maintenance of the specified equipment.

Please provide your current labor rates in the Repair Option fields below. As stated in 7.1.3 any necessary repairs or parts will be submitted for approval and then billed against a separate PO.

The Contractor is not approved to do any additional work without specific authorization from the Contracting Officer.

Repair Labor Rates

Base Year $/hr Option Year 1 $/hr Option Year 2 $/hr Option Year 3 $/hr Option Year 4 $/hr

3. NOTICE TO PROCEED

After Contract award and submission of acceptable insurance certificates and copies of all applicable licenses and permits, the Contracting Officer will issue a Notice to Proceed. The Notice to Proceed will establish a date (a minimum of ten (10) days from date of Contract award unless the Contractor agrees to an earlier date) on which performance shall start.

4. EQUIPMENT AND PERFORMANCE REQUIREMENTS

4.1. Embassy Muscat requires the Contractor to maintain the following equipment in a safe, reliable and efficient operating condition. Please see equipment list included in Exhibit A for a more detailed description.

Multistack Chiller Plant with Two Modular Chiller Assemblies Job Name: 712 MT Chiller Job Number: 202-Q016 Capacity: 80 Tons

015 Tech. check reports & Permits

N/A Semi-

Total Option Year 4

Refrigerant: 407C

Airstack Modular Chiller Assembly Model #: Model - ASP020A, PMP1005, ACP1EB000NL 2 Modules, 4 Compressors, 8 Fans

Airstack Modular Chiller Assembly Model #: Model - ASP020A, PMP1005, ACP1EB000NL 2 Modules, 4 Compressors, 8 Fans

Multistack Heat Exchanger

Airstack Heat Exchanger Model #: ASP00HX Serial #: JI-03-242

4.2. The Contractor shall provide all necessary managerial, administrative and direct labor personnel, as well as all transportation, equipment, tools, supplies and materials required to perform inspection, maintenance, and component replacement as required to maintain the systems in accordance with this work statement. Under this Contract the Contractor shall provide:

• The services of trained and qualified technicians to inspect, adjust, and perform scheduled preventive maintenance.

4.3. Performance Standards

The chillers shall be clean and in good operating condition upon completion of the service. The preventive maintenance service shall result in the parts of the system serviced being in a condition to operate efficiently and effectively.

5. HOURS OF PERFORMANCE

5.1. The Contractor shall maintain work schedules. The schedules shall take into consideration the hours that the staff can effectively perform their services without placing a burden on the security personnel of the Post. The Contractor shall deliver standard services between the hours of 0800 and 1630 Sunday through Thursday. No work shall be performed on US Government and local holidays. Below is a list of the holidays.

6. ACCESS TO GOVERNMENT BUILDINGS AND STANDARDS OF CONDUCT

6.1 General the Contractor shall designate a representative who shall supervise the Contractor’s technicians and be the Contractor’s liaison with the American Embassy. The Contractor’s employees shall be on-site only for contractual duties and not for any other business or purpose.

Contractor employees will be given access to the equipment and equipment areas and will be escorted by Embassy personnel.

6.2 Personnel Security. The Government reserves the right to deny access to U.S.-owned and U.S.-operated facilities to any individual. The Contractor shall provide the names, biographic data and police clearance on all Contractor personnel who will work on this Contract prior to their utilization. Submission of information shall be made within 30 days of award of contract.

No technician will be allowed on site without prior authorization. Note: this may include cleared personnel if advance notice of visit is not given at least one week before the scheduled visit.

6.2.1 Vehicles. Contractor vehicles will not be permitted inside the embassy compound without prior approval. If vehicle access is necessary, submit contractor vehicle information (Make, Model, License Plate #) along with a written justification as to why access is necessary. This shall be submitted to the Facility Manager at least one (1) week prior to the visit.

6.2.2 Government shall issue identity cards to Contractor personnel, after they are approved.

Contractor personnel shall display identity card(s) on the uniform at all times while providing services under this contract. These identity cards are the property of the US Government. The Contractor is responsible for their return at the end of the contract, when an employee leaves Contractor service, or at the request of the Government. The Government reserves the right to deny access to U.S.-owned and U.S.-operated facilities to any individual.

Government shall issue identity cards to Contractor personnel after they are approved.

Contractor personnel shall display identity card(s) on the uniform at all times while providing services under this contract. These identity cards are the property of the US Government. The Contractor is responsible for their return at the end of the contract, when an employee leaves Contractor service, or at the request of the Government. The Government reserves the right to deny access to U.S.-owned and U.S.-operated facilities to any individual.

6. 3 Security Clearances. All Work under this contract shall be performed by cleared American Construction personnel as needed to complete the services. The Contractor shall work closely with the COR and the Post Facility Manager [FM].

6.3.1 The Contractor must comply with all of the following requirements relating to the protection of U.S. Embassy Muscat personnel, property, and compound project information. The Contractor must cooperate fully in all security matters, and properly handle Sensitive but Unclassified (SBU) information that may arise relating to this contract.

Contractor personnel may also be exposed to various documents and signs, including Post notices, event schedules, DoS regulations and conversations or announcements relating to the operation of U. S. Embassy Muscat and diplomatic personnel. This information should not be shared with anyone not employed by or falling under the protection of the Embassy.

Contractor personnel may be exposed to various documents, such as blueprints, drawings, sketches, notes, surveys, reports, photographs, and specifications, received or generated in conjunction with this contract. These documents contain information associated with diplomatic facilities for the U.S. Department of State. These documents have been marked with the handling designations “Unclassified” or “Sensitive but Unclassified” and US Government warnings against reproduction and distribution. These documents require special handling and dissemination restrictions. All handling designations and warnings on original documents must be reproduced on subsequent copies.

The loss, compromise, or suspected compromise or loss of any SBU information, contract related information (personnel files, payroll information, etc.), any post or diplomatic facility related information (documents, notes, drawings, sketches, surveys, reports, exposed film, negatives, or photographs), or ANY information which may adversely affect the security interests of the United States, must be immediately brought to the attention of the Contracting Officer (CO) and Contracting Officer’s Representative (COR).

Photographs of any diplomatic overseas building or facility must be authorized in advance by the COR and Regional Security Officer (RSO), who will establish any controls, limits, and/or restrictions as necessary. Exposed film depicting any Controlled Access Area and/or sensitive equipment must be developed in a U.S.- controlled environment by appropriately cleared personnel. No further dissemination, publication, duplication, or other use beyond that which was requested and approved is authorized without specific, advance approval from DS. DS reserves the right to demand retention of all copies of said photographs and/or negatives, following fulfillment of the previously authorized usage.

Transmission of any information marked Sensitive but Unclassified (SBU) or contract/personnel sensitive information, via the Internet, is prohibited. SBU information can be transmitted via ProjNet, mail, FedEx (or other commercial carrier) or fax, or handcarried by authorized contractor personnel.

Discussion of U.S. Diplomatic post activities while not on post, to include in homes, hotel rooms, restaurants and all other public places, is prohibited. Any contact with host or third country nationals that seems suspicious (such as undue curiosity in the project or project personnel) shall be reported immediately to the COR and RSO.

The Contractor and its employees shall exercise utmost discretion in regard to all matters relating to their duties and functions. They shall not communicate to any person any information known to them by reason of their performance of services under this contract which has not been made public, except to the extent necessary to perform their required duties in the performance of the contract requirements or as provided by written authorization of the Contracting Officer. All documents and records (including photographs) generated during the performance of work under this contract shall be for sole use of and shall become the exclusive property of the U.S.

Government. No article, book, pamphlet, recording, broadcast, speech, television appearance, film or photograph concerning any aspect of the work performed under this contract shall be published or disseminated through any media, to include company or personal websites, without the prior written authorization of the Contracting Officer. These obligations do not cease upon the expiration or termination of this contract or at any other point in time. The Contract shall include the substance of this provision in all subcontracts hereunder.

6.4 Standards of Conduct

6.4.1 General. The Contractor shall maintain satisfactory standards of employee competency, conduct, cleanliness, appearance, and integrity and shall be responsible for taking such disciplinary action with respect to employees as may be necessary. Each Contractor employee shall adhere to standards of conduct that reflect credit on themselves, their employer, and the United States Government. The Government reserves the right to direct the Contractor to remove an employee from the worksite for failure to comply with the standards of conduct. The

Contractor shall immediately replace such an employee to maintain continuity of services at no additional cost to the Government.

6.4.3 Neglect of Duties. Neglect of duties is unacceptable. This includes sleeping while on duty, unreasonable delays or failures to carry out assigned tasks, conducting personal affairs during duty hours and refusing to render assistance or cooperate in upholding the integrity of the worksite security.

6.4.4 Disorderly Conduct. The Contractor shall not condone disorderly conduct, use of abusive or offensive language, quarreling, and intimidation by words, actions, or fighting. Also included is participation in disruptive activities that interfere with normal and efficient Government operations.

6.4.5 Intoxicants and Narcotics. The Contractor shall not allow its employees while on duty to possess, sell, consume, or be under the influence of intoxicants, drugs or substances which produce similar effects.

6.4.6 Criminal Actions. Contractor employees may be subject to criminal actions as allowed by law in certain circumstances. These circumstances include but are not limited to the following actions: falsification or unlawful concealment, removal, mutilation, or destruction of any official documents or records or concealment of material facts by willful omission from official documents or records; unauthorized use of Government property, theft, vandalism, or immoral conduct; unethical or improper use of official authority or credentials; security violations; organizing or participating in gambling in any form; and misuse of weapons.

6.4.7 Key Control. The Contractor will not be issued any keys. The keys will be checked out by a “Cleared American” escort on the day of service requirements.

6.4.8 Notice to the Government of Labor Disputes. The Contractor shall inform the COR of any actual or potential labor dispute that is delaying or threatening to delay the timely performance of this contract.

7. SCHEDULED PREVENTIVE MAINTENANCE

7.1. General

7.1.1. The Contractor shall perform preventive maintenance as outlined in Exhibit A - STATEMENT OF WORK. The objective of scheduled preventive maintenance is to eliminate system malfunction, breakdown and deterioration when units are activated/running.

7.1.2. The Contractor shall inventory, supply and replace expendable parts (eg, filters, belts, hoses, gaskets) that have become worn due to wear and tear.

The Contractor shall maintain a supply of expendable and common parts on site that is detailed in the table below; in addition to the appropriate tools, testing equipment, safety shoes and apparel for technicians, personal protective equipment (hands, hearing, eye protection), Safety Data Sheets, cleaning material and oil spill containment kits.

Spare Parts and Expendables Inventory.

Description Frequency Quantity VCI Emitters Yearly 10 Temperature Sensors As Needed 4 Crankcase Heater As Needed 8 O-Ring for basket strainer As Needed 4 Grease Gun Once 1 Electric Motor Grease As Needed 5 Refrigerant Test Kits Yearly 9 High-Pressure Transducer As Needed 2 Low-Pressure Transducer As Needed 2 High Pressure Switch As Needed 2

Spare parts and consumables will be shipped through the diplomatic pouch system if they meet the size, weight, and quantity requirements for this location. Any items that do not meet the diplomatic pouch restrictions will be shipped directly to the site. The contractor is responsible for the customs charges associated with these shipments.

The contractor shall inventory the supply after each visit and order replacement supplies and have them delivered on site. Maintenance materials shall be unused and are to be industry standard and intended for the task to be performed. Parts shall be OEM approved. Refrigerants shall meet the AHRI Standard 700-2015 or most recent AHRI Standards.

7.1.3. Refrigerants, parts and maintenance materials delivered to the post are to be new and unused. Reclaimed refrigerants are not to be delivered to posts. Reclaimed refrigerants within post compounds are to be retained and stored and may be used if not contaminated. Refrigerants shall be stored in containers clearly indicating the refrigerant type.

7.1.4. Exclusion. This contract does NOT include repair of equipment and replacement of hardware (e.g. bearings, pistons, piston rings, crankshaft, gears.) Hardware replacements will be separately priced out by the Contractor for the Government’s approval and acceptance. The Government has the option to accept or reject the Contractor’s quote for parts and reserves the right to obtain similar spare parts from other competitive sources. If required by the Government, the Contractor shall utilize Government-purchased spare parts, if awarded the work. Such repairs/replacements will be accomplished by a separate purchase order. However, this exclusion does not apply if the repair is to correct damage caused by Contractor negligence.

7.1.5. Replacement/repair of any electronic or electrical parts shall be approved by the COR prior to installation of the part. If the Contractor proceeds to replace any electronic or electrical parts without COR approval, the Contractor shall de-install the parts at no cost to the Government.

7.1.6. Stocking of recommended repair parts is at the discretion of the Facility Manager and is dependent upon the nearest location of the Equipment manufacturer, distributor or dealer. A recommended spare parts list shall be obtained by the contractor from the manufacturer or distributor and provided to the Facility Manager to procure.

7.1.7. Parts/materials/tools procurement and delivery for the CAA/PCC areas shall be at the discretion of the Regional Security Officer (RSO).

7.2 Checklist Approval

The Contractor shall submit to the COR a schedule and description of preventive maintenance tasks which the Contractor plans to perform. The Contractor shall prepare this schedule and task description in a checklist format for the COR’s approval prior to contract work commencement.

7.2.1. The Contractor shall provide trained technicians to perform the service at frequencies stated in Exhibit A and on the equipment called out in this SOW. The technician shall sign off on every item of the checklist and leave a copy of this signed checklist with the COR or the COR's designate after each maintenance visit.

7.2.2. It is the responsibility of the Contractor to perform all manufacturer’s recommended preventive maintenance including preventive maintenance recommended by the manufacturer's technical manuals for the respective equipment.

7.2.3 Additionally, the maintenance contractor shall obtain and keep at the post O&M binders provided by the manufacturers. These binders shall be placed in a location accessible to post personnel to review as needed.

8. PERSONNEL, TOOLS, CONSUMABLE MATERIALS AND SUPPLIES

The Contractor shall provide trained technicians with the appropriate tools and testing equipment for scheduled maintenance, safety inspection, and safety testing as required by this Contract.

The Contractor shall provide all of the necessary materials and supplies to maintain, service, inspect and test all the systems to be maintained.

8.1 Contractor furnished materials include but are not limited to appropriate tools, testing equipment, safety shoes and apparel for technicians, hands, hearing and eye protection, MSDS, cleaning material and oil spill containment kit. Expendable/consumable items (e.g. hoses, belts, oil, chemicals, coolant, filters (Air, Fuel, Oil), generator starting batteries, grease, sealant, thermostat, fuse), shall be maintained in the onsite inventory. See 7.1.2.

8.2 Repairs are not included in this contract. See 7.1.3. Exclusions.

8.3 Disposal of used oil, fuel, battery and other toxic substances. The Contractor is responsible for proper disposal of toxic/hazardous substances. All material shall be disposed of according to Government and Local law. After proper disposal the contractor must show proof of authorized disposal of these toxic/hazardous substances.

9. SOFTWARE, LICENSES AND PASSWORDS

Copies of any and all software and licenses needed to control or to adjust the communications module shall be given to the post upon completion of the work.

10. DELIVERABLES

Provide a typewritten report to Post Facilities Manager containing following:

a) System information (make, model, all device types)

b) Pass/Fail of each feature and type of component tested. If a device fails, note device type, address and location within Post

c) Any comments on system (or device) condition pertaining to service life and dependability.

d) Full printout of test from system printer

e) Testing of exhaust gas by Gas Analyzer

f) The following items shall be delivered under this contract:

Description QTY Delivery Date Deliver to Names, biographic data, police clearance on Contractor personnel (#6.2)

1 30 days after contract award COR

Certificate of Insurance (#11.2) 1 30 days after contract award CO PM Checklist signed by Contractor’s employee (#7.2.1)

1 After completion of each maintenance service

COR

Invoice (#15) 1 After completion of each maintenance service

COR

11. INSURANCE REQUIREMENTS

11.1 Personal Injury, Property Loss or Damage (Liability). The Contractor assumes absolute responsibility and liability for all personal injuries or death and property damage or losses suffered due to negligence of the Contractor’s personnel in the performance of this Contract

The Contractor’s assumption of absolute liability is independent of any insurance policies.

11.2 Insurance. The Contractor, at its own expense, shall provide and maintain during the entire period of performance of this Contract, whatever insurance is legally necessary. The Contractor shall carry the following minimum insurance:

Public Liability Insurance

Property damage: $1.000,000 Cumulative: $2,000,000

Workers’ Compensation and Employer’s Liability

11.3 Worker's Compensation Insurance. The Contractor agrees to provide all employees with worker's compensation benefits as required under local laws (see FAR 52.228-4 “Worker’s Compensation and War-Hazard Insurance Overseas”).

12. LOCAL LAW REGISTRATION

If the local law or decree requires that one or both parties to the contract register the contract with the designated authorities to ensure compliance with this law or decree, the entire burden of this registration shall rest upon the Contractor. Any local or other taxes which may be assessed against the Contract shall be payable by the Contractor without Government reimbursement.

13. QUALITY ASSURANCE PLAN (QAP).

13.1 Plan. This plan is designed to provide an effective surveillance method to promote effective Contractor performance. The QAP provides a method for the Contracting Officer's Representative (COR) to monitor Contractor performance, advise the Contractor of unsatisfactory performance, and notify the Contracting Officer of continued unsatisfactory performance. The Contractor, not the Government, is responsible for management and quality control to meet the terms of the Contract. The role of the Government is to conduct quality assurance to ensure that Contract standards are achieved.

Performance Objective SOW Para Performance Threshold Services.

Performs all services set forth in the Statement of Work (SOW)

1 thru 12 & Exhibit A

All required services are performed and no more than one

(1) customer complaint is received per month

13.2 Surveillance. The COR will receive and document all complaints from Government personnel regarding the services provided. If appropriate, the COR will send the complaints to the Contractor for corrective action.

13.3 Standard. The performance standard is that the Government receives no more than one (1) customer complaint per month. The COR shall notify the Contracting Officer of the complaints so that the Contracting Officer may take appropriate action to enforce the inspection clause (FAR 52.212-4, Contract Terms and Conditions-Commercial Items), if any of the services exceed the standard.

13.4. Procedures.

13.4.1 If any Government personnel observe unacceptable services, either incomplete work or required services not being performed, they will immediately contact the COR.

13.4.2 The COR will complete appropriate documentation to record the complaint.

13.4.3 If the COR determines the complaint is invalid, the COR will advise the complainant.

The COR will retain the annotated copy of the written complaint for his/her files.

13.4.4 If the COR determines the complaint is valid, the COR will inform the Contractor and give the Contractor additional time to correct the defect, if additional time is available. The COR shall determine how much time is reasonable.

13.4.5 The COR shall, as a minimum, orally notify the Contractor of any valid complaints.

13.4.6 If the Contractor disagrees with the complaint after investigation of the site and challenges the validity of the complaint, the Contractor shall notify the COR. The COR will review the matter to determine the validity of the complaint.

13.4.7 The COR will consider complaints as resolved unless notified otherwise by the complainant.

13.4.8. Repeat customer complaints are not permitted for any services. If a repeat customer complaint is received for the same deficiency during the service period, the COR will contact the Contracting Officer for appropriate action under the Inspection clause.

14. TRANSITIONS/CONTACTS

Within 30 days after contract award, the Contracting Officer may ask the contractor to develop a plan for preparing the contractor to assume all responsibilities for preventive maintenance services. The plan shall establish the projected period for completion of all clearances of contractor personnel, and the projected start date for performance of all services required under this contract. The plan shall assign priority to the selection of all supervisors to be used under the contract.

14.1 On site contact. The following are the designated contact personnel between the US Embassy and the Contractor

COR

Andrei Negoita - Facility Manager NegoitaA@state.gov

The Post Control Officer (PCO) will be the contractor’s point of contact at the U.S. Embassy Muscat. All questions concerning coordination of service activities while at post shall be directed to the Post Control Officer, with weekly reporting to the COR:

PCO

Sunilkumar Pillai - Post Control Officer (PCO) PillaiSN@state.gov mailto:NegoitaA@state.gov

EXHIBIT A

Statement of Work

I. GENERAL INFORMATION:

The United States Embassy Muscat requires professional services and contractor cost proposals to perform preventive maintenance services of the facility’s Multistack Modular Air-Cooled Chiller.

II. PROJECT REQUIREMENTS:

DESCRIPTION OF EQUIPMENT *:

*Please see attachment at the end of this sheet for more details

Multistack Chiller Plant with Two Modular Chiller Assemblies Job Name: 712 MT Chiller Job Number: 202-Q016 Capacity: 80 Tons Refrigerant: 407C

1. Airstack Modular Chiller Assembly Model #: Model - ASP020A, PMP1005, ACP1EB000NL 2 Modules, 4 Compressors, 8 Fans

2. Airstack Modular Chiller Assembly Model #: Model - ASP020A, PMP1005, ACP1EB000NL 2 Modules, 4 Compressors, 8 Fans

Multistack Heat Exchanger

1. Airstack Heat Exchanger Model #: ASP00HX Serial #: JI-03-242

III. GENERAL REQUIREMENTS:

The Contractor under this SOW shall be responsible for labor, tools, and materials required to carry out all preventive maintenance as outlined in this SOW. The technician shall sign off on every task specified in the Statement of Work and will provide a typewritten copy of their report to the COR or the COR's designate within five business days of each maintenance visit.

The Government has the following manuals:

- Airstack Modular Chiller Assembly O&M Manual

- Airstack Heat Exchanger O&M Manual

IV. SCOPE OF WORK - - CHILLERS MAINTENANCE

Contractor shall provide all materials, supervision, labor, tools and equipment to perform preventive maintenance. All personnel working in the vicinity shall wear and /or use safety protection while all work is performed. Any questions or injuries shall be brought to the attention of the Post Occupation Safety and Health Officer (POSHO) immediately. Material Safety Data Sheets (MSDS) shall be provided by the Contractor for all HAZMAT materials.

Copies shall be provided to the COR for approval.

The Contractor shall inventory, supply and replace expendable parts (e.g., filters, belts, hoses, gaskets) that have become worn down due to wear and tear. The Contractor shall maintain a supply of expendable and common parts on site so that these are readily available for normal maintenance to include: hoses, belts, oil, chemicals, coolant, filters (Air, Fuel, Oil), grease, sealant, thermostat, fuses; in addition to the appropriate tools, testing equipment, safety shoes and apparel for technicians, personal protective equipment (hands, hearing, eye protection), MSDS, cleaning material and oil spill containment kits. The contractor should inventory the supply after each visit and order replacement supplies and have them delivered on site. Maintenance materials shall be unused and are to be industry standard and intended for the task to be performed. Parts are to be OEM approved. Refrigerants are to meet the AHRI_Standard_700-2015 or most recent AHRI Standards.

Refrigerants, parts and maintenance materials delivered to the post are to be new and unused.

Reclaimed refrigerants are not to be delivered to posts. Reclaimed refrigerants within post compounds are to be retained and stored and may be used if not contaminated. Refrigerants shall be stored in containers clearly indicating the refrigerant type.

SAFETY AND SPECIAL INSTRUCTIONS:

1. Follow site safety procedures and supervisor’s instructions.

2. Schedule outage with operating personnel.

3. Use extreme caution when climbing access ladders.

4. Perform applicable lockout/tag out steps of site safety procedures.

5. Lockout and disconnect the main power before tightening the main supply lugs in order to avoid the hazard of electrical shock, which could result in serious personal injury or death.

6. Record and report equipment damage or deficiencies.

7. Review and follow the manufacturer’s O&M instructions.

8. Record results in the equipment history log.

9. Allow only qualified personnel to do maintenance work on this equipment.

10. Record results in the equipment history log.

11. Check manufacturer’s specifications for the maximum number of plugged tubes.

12. Allow only qualified personnel to do maintenance work on this equipment.

CHILLERS

MAINTENANCE PROCEDURES:

Air Cooled Chiller:

Semi-Annually

1. Check unit for proper operation, excessive noise or vibration.

2. Run system diagnostics test.

3. Check oil level in oil separator sight glass. Add oil as necessary.

4. Check liquid line sight glass, oil, and refrigerant pressures.

5. Record system operating temperatures and pressures in the checklist.

6. Check programmable operating set points and safety cutouts. Assure they are correct for the application.

7. Verify motor amperage load limit.

8. Thoroughly clean evaporator and condenser tubes.

9. Inspect plumbing and valves for leaks, adjust as necessary.

10. Check compressor and evaporator heater operation.

11. Check superheat on the evaporator and the economizer feed to the compressor.

12. Check condenser sub-cooling. Check for dirt in the panel. Check door gasket for sealing integrity.

13. Clean chiller and surrounding area.

14. Fill out maintenance checklist and report deficiencies.

Annually

1. Disconnect power source and lock out. Check electrical wiring and connections; tighten loose connections.

2. Perform all check items in the Semi-Annual schedule.

3. Perform analysis on oil and filter. Change if necessary. Check compressor oil pump and seals. Check oil heater and thermostat. Check all strainers, valves, etc.

4. Conduct vibration analysis of motor & assembly: Check all alignments to specifications.

Check all seals.

5. Lubricate shaft bearings and motor bearings as required.

6. Check superheat and sub-cooling temperatures.

7. Check contactors, sensors, and mechanical safety limits.

8. Check the chiller for leaks. Add refrigerant if low. Record amounts and address leakage problems.

9. Thoroughly clean intake side condenser coils, fans, and intake screens.

10. Perform any additional maintenance tasks as recommended in the manufacture’s operation and maintenance manuals.

11. Perform operational test and return to service.

12. Remove debris from work-site.

13. Fill out maintenance checklist and report deficiencies.

Modular Chiller:

1. Disconnect power source and lock out. Check electrical wiring and connections; tighten loose connections.

2. Inspect all electrical connections to check that they are not damaged, and terminals are tight. Inspect all contactors for pitting and corrosion replace as necessary.

3. Inspect all cabinet screws nuts and bolts, fan motor mount bolts, fan blade set screws, shell and tube evaporator mounting, end cap bolts and connection bolts, brazed plate evaporator mounting bolts as well as compressor and pump mounting bolts for tightness as well as anti-vibration and isolator pads.

4. Check all fuses to make sure that they are sized correctly with proper amp rating.

5. Check all refrigerant pressures and inspect compressor in operation – look for signs of overheating, oil leaks or refrigerant leaks.

6. Conduct “sniffer” leak check of entire refrigerant piping system. Inspect compressor terminals when powered down for pitting, corrosion and loose connections.

7. Check that pressure switches and thermostats have correct cut-in and cut-out settings.

8. Check that the oil level is visible in each compressor and not discolored or bubbled. Take oil sample and analyze for destructive acids, corrosive materials and metal deposits.

9. Check that the pump(s) overload settings match the nameplate(s) and that they work properly.

10. Ensure that the condensing unit is clean and clear of surrounding debris and that panels are clear.

11. Check and record the compressor amperage draws and voltage.

12. Check and record the fan motor amp draws and voltage. Make sure of proper rotation and lubricate if required.

13. Check and record amp draw of the pumps and voltage. Check for signs of leakage at pump seal and suction and discharge connections.

14. Record G.P.M. water flow and compare to design specifications.

15. Check the glycol level of the chilled water.

16. Check that there is a sufficient Glycol level in feeder tank and check for proper operation.

17. Tighten all Rota-Lock nuts at the Compressors, Receivers and accumulators. Torque is per manufacturer’s recommendations.

18. Inspect all control capillary tubing to ensure that the lines are separated and not vibrating against each other or any part of the frame or housing.

19. Inspect all other refrigeration lines for secure mountings. Take corrective measures necessary to prevent piping from rubbing the frame etc.

20. Inspect all insulation on piping and control sensors. Repair and replace as necessary.

Inspect entire plumbing system for leaks and clean any strainers on the system. Replace as necessary.

21. Check crank case heaters to verify proper operation. Keep spares in stock.

22. Take a refrigerant sample and analyze for moisture, acid, and rust.

23. Check operating pressures and temperatures and evaluate whether the system has a full refrigerant charge.

24. Review logged alarms and look for repeat trends.

25. Document the preventive maintenance task that have been completed and submit to the

Government.

Motor Starter / Variable Frequency Drive (5 HP to Less Than 100 HP):

MAINTENANCE PROCEDURES:

Annually:

1. Vacuum dust and dirt from heat sink fins

2. Check ventilation fans for proper operation and clean as needed.

3. Check line voltage, motor & output phase balance.

4. Complete RCM Procedure CM-0002 (Qualitative Infrared Testing).

5. Visually inspect for broken parts, contact arcing, or any evidence of overheating.

6. Check motor nameplate for current rating and controller manufacturer’s recommended heater size (report discrepancy to supervisor).

7. Check line and load connections for tightness (check manufacturer’s instructions for torque specifications).

8. Check heater mounting screws for tightness.

9. Check all control wiring connections for tightness.

10. On units equipped with motor reversing capacity, check mechanical interlock.

11. On units equipped with two-stage starting, check dash pots and timing controls for proper operation. Adjust as required.

12. On units equipped with variable speed starters:

a. Record the VFD parameter settings using MCT-10.

b. Confirm the VFD doors and covers are in place and properly closed.

c. Check tightness of connections to resistor bank.

d. Check resistor coils and plates for cracking, broken wires, mounting and signs of overheating. Clean as required.

e. Check tightness of connections to drum controller.

f. Check contacts of drum controller for arcing and overheating. Apply a thin film of lubricant to drum controller contacts and to rotating surfaces.

13. Check starter contact connections by applying a thin film of black contact grease to line and load stabs, operate contacts and check surface contact.

14. Lubricate all moving parts with proper lubricant.

15. Clean interior of cabinet.

16. Clean exterior of cabinet.

17. Energize circuit and check operation of starter and any pilot lights. Replace as required.

Panel, Electronic Controls:

1. Clean panel interior.

2. Verify functionality of supported devices.

3. Clean ventilation filter and fan (if applicable).

4. Record and report equipment damage or deficiencies.

5. Record results in the equipment history log.

Bi-Annually

1. Replace battery where applicable.

Equipment List:

Equipment Manufacturer Model Serial Number

Specifications Location

Air Cooled Modular System Assembly

MULTISTACK ASP020A, PMP1005,

ACP1EB000NL

AF 06-

70T CHANCERY

ROOF

AIR COOLED

MODULAR

SYSTEM

ASSEMBLY

MULTISTACK ASP020A, PMP1005,

ACP1EB000NL

AF 06-

70T CHANCERY

ROOF

HEAT

EXCHANGER

MULTISTACK ASP020A, PMP1005,

ACP1EB000NL

JI-03-242 CHANCERY

ROOF

Pictorial of Multistack Air Cooled Modular Chiller and Heat Exchanger

All information below is from physical, nameplate data, unless noted otherwise.

Airstack Job Name: 712 MT Chiller

Airstack Chiller Job Number: 202-Q016

Four Modules, Eight Visible Compressors

Modular Chiller System Assembly Model Number: ASP020A, PMP1005,ACP1EB000NL,O

Nameplate Data of Typical Module

Likely a typo, should be 4.

Overall, View of Airstack Chiller

Heat Exchanger Job Number: JI-03-242

Heat Exchanger Model Number: ASP00HX

Heat Exchanger Model Number from O&M Manual: 202-J002

Overall Heat Exchanger View

SECTION 2 - CONTRACT CLAUSES

52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. In addition, the full text of a clause may be accessed electronically at: Acquisition.gov this address is subject to change.

If the Federal Acquisition Regulation (FAR) is not available at the location indicated above, use the Department of State Acquisition website at e-CFR to see the links to the FAR.