PR15096768_JOFOC_BASCriticalSpareParts.pdf

This is a Single Source Justification document for awarding a sole source contract to Alabama Controls for Building Automation System (BAS) spare parts for the US Embassy in Bujumbura, Burundi. The total estimated contract value is $58,000, including options. The requirement is to provide critical spare parts for preventive maintenance and repairs of the Building Automation System at the NEC, US Embassy location. Alabama Controls is identified as the ideal supplier, being a certified Schneider Electric and Distech partner with over 20 years of experience supporting US Overseas Building Operations (OBO) across multiple embassy locations.

The proposal includes detailed pricing for multiple BAS repair and spare parts across different system components, such as flowmeters, valves, sensors, and replacement parts. The parts are categorized into BAS 1 Repair Parts, BAS 1 Spare Parts, BAS 2/3 Repair Parts, and BAS 2/3 Spare Parts, with quantities ranging from 1-6 units per part type. Pricing varies from $26 to $4,275 per unit, with a total proposal value of $23,457. The justification for sole source is based on exclusive licensing agreements, brand-name specifications, and a manufacturer close contact relationship. Freight charges to US destinations are included, with a lead time of 2-12 weeks and a proposal validity of 60 days.