PR12893387-SOW NETWORK SYSTEM SYSTEM DCMR.pdf

U.S. Department of State

Bureau of Overseas Buildings Operations

STATEMENT OF WORK

FOR

NETWORK INSTALLATION

Facility Management Section

U.S. Embassy Quito

Ecuador

1.0 INTRODUCTION

1.1 OVERVIEW & DESCRIPTION: The U.S. Embassy Quito require restoration services to be performed at a US Government owned Residence. The work required under this contract consists of providing all professional services, labor, materials, equipment, supplies,etc. to complete the wood railing of the residence.

The Contractor’s proposal shall include a detailed cost breakdown of the recommended services to be performed. This Statement of Work (SOW) and associated documents define the services to be performed by the Contractor.

1.2 LOCATION: The residence is located at Campo Alegre, Quito. All onsite inspections shall be requested through the Contracting Officer (CO).

1.3 OBJECTIVE: Work shall be completed in 60 calendar days. The residence will not be occupied during the execution of this contract. Contractor shall inform the

Contracting Officer Representative for work phasing and job sequencing in each stage of this project in a sequential manner. Contractor to submit a schedule for review and approval prior to commencement of work at the site.

1.4 COMMUNICATION: The Contractor shall maintain contact with the USG regarding this project through the Contracting Officer's Representative.

2.0 GENERAL REQUIREMENTS

2.1 The Contractor shall provide all project planning, personnel, equipment, materials, tools, and supervision as needed to complete the services that meet the technical requirements in this Statement of Work (SOW).

2.2 The work shall be executed in a diligent manner in accordance with a negotiated firm fixed price and performance period. The period of performance for all phases of the project shall be completed in 60 calendar days from Notice to

Proceed.

2.3 Deliverables: The Contractor shall be required to prepare and submit, before the related work commences; product specifications, drawings, project schedule in Gantt format (section 9.0), quality management plan (section 4.2 below), project safety plan (section 4.9 below), and work costs. Contractor must submit weekly work reports during the period of performance. All documents must be in English and Spanish, in PDF format and must be sent via email to the COR.

2.4 The contractor is requested to quote each item and sub item of the present document separately, including the final price for each one of them, with materials, supplies, tools and/or labor, as required.

2.5 The contractor must provide all the necessary materials (in compliance with the Embassy and SOW specifications), tools, supplies, equipment, transportation, specialized labor, and ongoing monitoring during the completion of the work according with the standards, conduct codes and any other current regulations at the installation place.

2.6 The contractor will be responsible for all materials and work carried out until completion and acceptance of the total work. The contractor must perform its activities in accordance with this contract in a safe manner. The contractor must assume responsibility in the workplace for the actions of its personnel and subcontractors that are associated with the fulfillment of this contract.

2.10 The contractor must request two workdays in advance "Hot Work Permits" for all those tasks that create a spark that can cause fires. The POSHO or A/POSHO will provide a written response withing 24 hours after submission.

Permits are issued per day, per person, they must include location of hot work area, nature of work to be performed. – Only the POSHO and A/POSHO has authority to issue a Hot Work Permit. See attachment 1 for the Hot Work Permit form.

3.0 CONTRACT ADMINISTRATION

3.1 The Contractor shall not conduct any work that is beyond this Statement of

Work and accompanying specifications unless directed in writing by the

Contracting Officer (CO). Any work done by the Contractor beyond this SOW and accompanying specifications without direction from the CO will be at the

Contractor’s own risk and at no cost to the Embassy. All directions MUST come from the CO.

3.2 The Contracting Officer shall provide a Notice to Proceed (NTP) to the

Contractor. No work shall commence until the NTP is issued by the CO and as per section F of the contract

3.3 The Contracting Officer may designate more than one individual to serve as the Contracting Officer's Representative (COR).

3.4 The U. S. Embassy has the right to inspect and test all services called for by the contract, at any time and place during the term of the contract.

4.0 RESPONSIBILITY OF THE CONTRACTOR

4.1 The Contractor shall be responsible for the professional quality, technical accuracy, and the coordination of all work and other services furnished under this contract. The Contractor shall, without additional compensation, correct or revise any errors or deficiencies in this activity and other services.

4.2 Quality Management Plan (QMP). The Contractor shall submit a project specific QMP for review by the COR. The Contractor shall be responsible to meet the guidelines of the QMP throughout the duration of work and shall be subject to the oversight of the Project Superintendent on all issues relating to project quality.

4.4 The required personnel are: Project Site Manager.

The Contractor shall identify a Project Site Manager who shall be responsible for the overall management of the project and shall represent the Contractor on the site during the duration of the activity. The Project Site Manager shall be approved by the CO.

4.5 The Project Site Manager shall attend all project meetings. Reports shall contain meeting minutes, accomplishments, arising concerns and proposed solutions, any proposed changed orders, personnel on site, delays, weather, safety reports, and any other pertinent information required to report the progress of performance, this must be submitted via email.

4.6 All documentation produced for this project will become the ownership of the

U.S. Embassy Quito at the completion of this project.

4.7 All materials must be submitted to the COR for review and CO approval prior to the contractor purchasing or installing. All submittals will be either a material only submittal or a shop drawing submittal. Samples must be submitted with material only submittals. Each submittal must be submitted to the COR at least 10 business days prior to the start of that activity. The US Embassy has 7 business days to review a submittal. Incomplete submittals will not be reviewed and will be returned to the contractor. The above-mentioned days will not count against the project time and all dates will be prior to the project start date.

4.8 The Contractor must assure that the completed work shall be easily maintained or replaced with readily available materials and services.

4.8 Any cost associated with services subcontracted by the Contractor shall be borne by and be the complete responsibility of the Contractor under the fixed price of this contract.

4.9 Project Safety Plan (PSP): The Contractor is responsible for the safety of employees and subcontractors and shall comply with all requirements contained in the EM385-1-1 https://www.usace.army.mil/Missions/Safety-and-Occupational-

Health/Safety-and-Health-Requirements-Manual/ , OSHA, and all local labor laws.

The Contractor shall prepare a PSP and outline the implementation of proper health, safety, and sanitation procedures throughout the contract period of performance. The Contractor shall promptly report all accidents resulting in lost time, disabling, or fatal injuries to the COR.

4.10 The Contractor shall be and remain liable to the U. S. Embassy in accordance with applicable law for all damages to the U. S. Government property caused by the Contractor's negligent performance of any of the services furnished under this contract. The rights and remedies for the U. S. Embassy provided for under this contract are in addition to any other rights and remedies provided by law.

5.0 GOVERNMENT FURNISHED; CONTRACTOR INSTALLED MATERIALS (GFCI)

5.1 NOT APPLICABLE IN THIS PROJECT.

6.0 PRE- ACTIVITY REQUIREMENTS

6.1 The Contractor shall examine all the documents and visit the site to fully inform themselves of all the conditions and limitations applied to the work and submit a firm, fixed-price cost proposal for all the work. No subsequent cost allowance will be made to the Contractor for neglect of the existing conditions.

https://www.usace.army.mil/Missions/Safety-and-Occupational-Health/Safety-and-Health-Requirements-Manual/ https://www.usace.army.mil/Missions/Safety-and-Occupational-Health/Safety-and-Health-Requirements-Manual/

6.2 Submit a copy of a Contractor’s Installation Guarantee covering the work, labor and equipment for a period of ONE [1] year at no cost to the U. S. Embassy and signed by the Contractor.

7.0 ACTIVITY REQUIREMENTS

7.1 No work shall begin until approvals of the material Submittals and Work Plans submittals are accepted by the CO.

7.2 The Contractor shall be responsible for all required materials not provided by the Embassy, equipment, and personnel to manage, administer, and supervise the project. All workmanship shall be of the highest quality and performed in a skillful manner. The US Embassy as the right to refuse any work that is determined to be improperly performed.

7.3 All materials and incorporated into the project shall be new unless noted otherwise. The Contractor shall transport and safeguard all materials and equipment required for work accomplishment.

7.4 Equipment and materials shall be carefully handled, properly stored, and adequately protected to prevent damage before and during installation, in accordance with the manufacturer's recommendations. Damaged or defective items shall be replaced at Contractor expense. The Contractor will be responsible for security of all materials and equipment.

7.5 Receipt of Materials - Shipment of equipment, materials, and supplies shall be addressed to the Contractor - not the U. S. Embassy. The Contractor must be on hand to accept shipments; the U. S. Embassy will not accept shipments.

7.6 In the Mobilization Plan submittal, the Contractor is to identify and recommend a storage and staging area to be reviewed by the COR and approved by the CO.

The Contractor shall be responsible for restoring the area to its original condition at the completion of the work. The Contractor shall be responsible for repair of any damage incurred to buildings or pavement because of storage activities. The

Contractor is responsible for obtaining any additional off compound storage areas as required.

7.7 The Contractor shall always keep the work area free from accumulation of waste materials. Upon completion, the Contractor shall remove any temporary facilities and leave the project site in a clean and orderly condition acceptable to the COR.

7.8 The Contractor shall perform the work at the site during the U. S. Embassy's normal workday hours Monday to Friday from 8:00am to 17:00pm with 1 hour of lunch off-site at 12:00pm, unless alternate work hours are agreed upon with the

COR and approved by the CO.

7.9 At the end of each workday, or notification of a temporary stop order, the

Contractor shall lower and secure all temporary work platforms and/or harnesses and barricade the area. Contractor shall notify the COR of the temporary barricade locations. Beginning the next workday, the contractor shall remove the temporary barricades before continuing the project.

7.11 Protections and Damage Plan: The Contractor shall be responsible to protect all U.S. Government property to include from damage. Any damage caused by the Contractor to architectural interior and exterior finishes will be returned to original condition by the Contractor at Contractor expense. In addition to the architectural finishes, the Contractor shall protect all non-included mechanical and electrical equipment and controls from damage throughout the duration of work.

Prior to commencing the work, the Contractor along with Embassy representatives shall survey the site that will be impacted by the project work and document existing conditions. It shall be the Contractor’s responsibility to document in writing all pre-existing damaged surfaces prior to the start of the project work and to provide a copy of the documentation to the COR prior to project start.

7.12 Storm Protection - should warnings of wind of gale force or stronger be issued, the Contractor shall take every practicable precaution to minimize danger to persons, the work, and adjacent property. Precautions shall include, but not be limited to, closing all openings, removing all loose materials, tools, and equipment from exposed locations, and other temporary work.

7.13 Material Debris and Removal - The Contractor shall keep the work area, including storage areas, free from accumulation of waste materials daily and comply with all federal, state, and local regulations pertaining to the storage, transportation, and disposal of waste materials. The Contractor shall not use the

U. S. Embassy waste disposal facilities including garbage cans, trash piles, or dumpsters.

7.14 Landscape Restoration - The surfaces of all paved and unpaved areas disturbed by the work activities shall be restored with an approved material, as approved by the COR. Landscape shrubs killed or damaged by the work activities shall be replaced with same species and size.

8.0 GOVERNING CRITERIA

8.1 The Contractor work shall in accordance with U.S. codes and standards. The

COR will review and comment on the Contractor’s submissions using the latest, most recent versions of the following codes and standards at minimum:

• American Society for Testing & Materials, https://www.astm.org/

• International Building Code (IBC) https://codes.iccsafe.org/content/IBC2021P2

• International Mechanical Code https://codes.iccsafe.org/content/IMC2021P2/preface

• International Plumbing Code https://www.iccsafe.org/content/international-plumbing-code-ipc-home-page/

• International Code Council (ICC) https://www.iccsafe.org/

• OBO Design Standards

If there is conflict between local and OBO or International codes, the more stringent requirement shall be followed.

8.2 Statement of Work for Services and the following accompanying manufacturer’s specifications:

Contractor must provide all specifications and manufacturer's data sheets of every material for CO approval.

9.0 PERIOD OF PERFORMANCE SCHEDULE

9.1 The Contractor shall commence work under this contract promptly, execute the work diligently, and achieve final completion and acceptance including final cleanup of the premises within the period specified.

9.2 Milestones:

• Contractor Pre-Proposal Site Visit [provide date]

• Award of Contract [provide date]

• Notice to Proceed (NTP) [provide date]

• Pre-Work Submittals Within 10 days of Award

• Project Kick-Off Meeting Within 10 days of NTP https://www.astm.org/ https://codes.iccsafe.org/content/IBC2021P2 https://codes.iccsafe.org/content/IMC2021P2/preface https://www.iccsafe.org/content/international-plumbing-code-ipc-home-page/ https://www.iccsafe.org/content/international-plumbing-code-ipc-home-page/ https://www.iccsafe.org/

• U. S. Embassy Submittal Review within 10 business days of receiving submittals…

• Work period of performance is 60 calendar days from NTP.

9.3 Project Closeout & Turnover: Provide to the COR one copy of the following:

• Maintenance and Operating information

• Contractor’s one year workmanship guarantee

10.0 PROJECT-SPECIFIC SECURITY PROGRAM

10.1 The work to be performed under this contract requires that the Contractor, its employees, and sub-contractors submit required personal data material for review by the U. S. Embassy Security section for access consideration. Information submitted by the Contractor will not be disclosed beyond the U. S. Embassy.

10.2 The Contractor shall submit this information, including vehicle details required to access, within 10 days of the Notice to Proceed and no less than 48 hrs prior to accessing the property.

11.0 PAYMENTS

11.2 The Contractor shall submit one copy of all payment invoices, with the appropriate backup documents to include a schedule narrative, schedule update, invoices of material, etc.to: QuitoFacturas@state.gov together with the proof of delivery. (The Full invoice delivery instructions will be provide in the award order.

The COR will review if the invoice is complete and proper as submitted. The

COR also will review if billed services have been satisfactorily performed and if expenses billed are correct. If it is determined that the amount billed is incorrect, the COR will within three days, request the Contractor to submit a revised invoice.

11.3 The Contractor shall specifically identify his last invoice as "Final Invoice."

The Final invoice shall include the remaining payment claimed to be due under the basic contract and all modifications issued, if any. The final invoice shall also have the Contractor's Release of Claims Certificate attached.

12.0 PRICE

mailto:QuitoFacturas@state.gov

12.1The Contractor shall complete all work (including furnishing all labor, material, equipment, and services) required under this contract for the following firm fixed price and within the time specified

__________________________ Total Price

__________________________ VAT TAX (If applicable)

__________________________ Grand Total

12.2 VALUE ADDED TAX

The Contractor shall include VAT as a separate charge on the Invoice and as a separate line item in the pricing proposal.

12.3 Price Submission

The contractor shall present a proposal that includes a price breakdown to include key elements in an excel format. The breakdown shall include at minimum, civil, architectural, electrical, plumbing, and mechanical (HVAC), as well as labor, VAT, overhead, and profit.

13.0 Description of tasks:

NETWORK/ETHERNET

Network Cabling Baseline Specifications (DoS/OBO):

All ethernet connections must be CAT6 Plenum.

Shielded or flex-booted

All ethernet cables must be 4 cm apart from power connections inside a conduit or any other necessary adjustment to prevent noise in transmission (construction material related)

All wall network drops must be keystone with faceplates matching the number of ports

(i.e. if two ports are required on wall, the faceplate should have only two ports)

The drops must end in a terminated cable 20cm long, a ceiling wall mount (for an access point) will be provided for installation.

All ethernet cables/connections must be less than 300ft (100 meters).

All cables end in the rack patch panel fully terminated, certified, labeled (on each end).

All cables are point-to-point from rack to desired location.

Proof of certification log is required.

Cabling and terminals for the three different networks should have different colors, and be terminated as follows:

Ceiling mounted cabling: No faceplate, RJ45 male termination, Snagless

Ethernet LAN: wall mounted faceplate, RJ45 jack.

Ethernet Phone: wall mounted faceplate, RJ45 jack.

Locations: Please see exact location on the attached diagram.

1st. Floor ceiling ports : network ports on the ceiling of each room:

Entry hall – 1 port

Living room – 1 port

Bar – 1 port

Hall (stairway) – 1 port

Dining room – 1 port

Kitchen – 1 port

Garage – 1 port

1st. Floor wall ports: network ports on the wall of each room:

Living room: 2 ports

Bar: 5 ports

Closet (by the bar): 1 port

Dining room: 1 port

Breakfast room: 1 port

Breakfast room (external): 1 port

Guard house: 1 port

2nd floor ceiling ports: network ports on the ceiling of each room:

Master Bedroom – 1 port

Bedroom 2 – 1 port

Bedroom 4 (Office) – 1 port

Family Room – 1 port

Hallway near family room – 1 port

2nd. Floor wall ports: network port on one of the walls of each bedroom:

Master bedroom – 3 ports

Bedrooms 2 – 2 ports

Bedroom 3 – 2 ports

Family Room – 2 ports

Office/Study room – 3 ports

Kitchenette (across bedroom 2) – 1 port

ACC Annex ceiling ports:

Bedroom #1 – 1 port

ACC entrance – 1 port

Kitchen room – 1 port

Laundry room – 1 port

ACC Annex wall ports:

Bedroom #1 – 2 ports on the ceiling (one on the small room, one on the large room)

ACC comm room (Bedroom #2) – 2 ports

Dining room– 5 ports

External (by bedroom #1) – 1 port

External (by laundry room) – 1 port

ACC Annex basement:

Staff quarters – 1 ceiling port

Staff quarters – 1 wall port

Stairway – 1 wall port

Ethernet cabling run: All ethernet cables runs from the ACC TELCOM/EQUIPMENT

RACK (Current ACC Locked Room) to the main house, and then distributed to all of the above locations, all through conduit with below specifications/requirements.

CABLE CONDUITS

Conduit requirements:

The contractor needs to build conduit/piping from the house main gate (external walls) to the ACC annex. This conduit will be used by the Internet Service Providers and TV providers to pass fiber/coaxial cable from the external pole into the ACC annex.

The contractor also needs to build conduit(s) from the ACC annex into the main house.

Inside the house, the contractor needs to build (hidden) conduit (where needed) to run the ethernet/coaxial cabling to the required locations.

The conduit should be at least 4 inches away from any power cabling.

The conduit should be at least of 2 inches.

Old Cable Removal:

Previous/unused/old cabling (network/coaxial/phone) must be removed completely.

EQUIPMENT RACK

Location:

The rack room should be located at the ACC Annex.

Specifications:

ISC recommends a modular rack please see below baseline requirements.

Dimensions:

EIA-310 standard

Height: 42 RU

Depth: 42 inches

Width: 18 5/16” (center-to-center)

Chassis Material: Metal

Power (PDU): Vertical power distribution unit rack-mounted must be included with

NEMA 5-20R receptacle outlets. PDU located in the back of the rack.

The rack needs to be grounded and placed on the ACC annex.

TELEPHONE SERVICE NETWORK (USER NETWORK CABLE SPECS ABOVE)

1st Floor:

Bar: 2 phone line/port

Kitchen: 1 phone line/port

Dining room: 1 phone line/port

Living room: 1 phone line/port

Entry Hall: 1 phone line/port

Guardhouse: 2 phone lines/ports

2nd floor:

Family room: 1 phone line/port

Office/Studio: 2 phone line/port

Master bedroom: 1 phone line/port

Bedroom 2: 1 phone line/port

Bedroom 3: 1 phone line/port

Kitchenette: 1 phone line/port

ACC Annex:

ACC room: 2 phone lines/ports

Kitchen: 4 phone line/ports

Bedroom: 2 phone line/port

Ironing/laundry room: 1 phone line/port

ACC Annex basement:

Staff quarters – 1 phone line/port

Staff quarters (storage) – 1 phone line/port

TV SERVICE (Coaxial)

Coaxial Ports: 1 coaxial cable for each TV drop for the following rooms:

Master bedroom – 2nd floor

Bedroom 2 – 2nd floor

Bedroom 3 – 2nd floor

Family Room – 2nd floor

Office – 2nd floor

TV Room / Bar – 1st floor

Living room – 1st floor

Dining room – 1st floor

Kitchen – 1st floor

Network ports: 1 network port is required next to the coaxial port for each TV drop (both ports should be together), same locations as above.

Coaxial cabling run: The coaxial cable runs from the ACC annex to the main house, and then to each of the above locations.

Coaxial cable Specifications: RG6 g-plug

ACCESS TO ROOF @ ACC ANNEX

IRM requires a permanent stairway/ladder to the ACC ANNEX roof.

-END OF SOW-