Amended PR12750948_Invitation to Bid_ Supply and Installation of Cameras-GSO Warehouse.pdf

AMERICAN EMBASSY MONROVIA

AMENDMENT TO INVITATION TO BID FOR THE SUPPLY AND INSTALLATION OF SECURITY

CAMERAS-GSO WAREHOUSE AREAS

PR12750948

DEADLINE: January 3, 2025

The American Embassy in Monrovia has a requirement for a contractor to provide the following:

SEE ATTACHED SCOPE OF WORK (SOW)

Delivery time

SEE ATTACHED SCOPE OF WORK

Additional requirements/specification

SEE ATTACHED SCOPE OF WORK

Your firm must make reasonable endeavors to be registered and active in the US Government System for Awards Management (www.sam.gov).

The Embassy intends to award a purchase order to a responsible vendor that submits an acceptable quotation at the lowest price.

DOSAR 625.8001 Vendor vetting

Afghanistan and Iraq – Iraqi and Afghan Vendor Vetting.

DOSAR Compliance – The US Embassy is required to ensure all prospective awardees are in compliance with the above DOSAR clause; however, the US Embassy also reserves the right to award to the next best offeror if the time being taken to satisfy this requirement reaches an impasse capable of causing the late delivery of goods or services.

The U.S. government is prohibited from entering into a contract with any commercial entity that uses equipment, system, or services produced by: Huawei, ZTE, Hikvision, Dahua, or Hytera, and/or their subsidiaries or affiliates.

Submission of a completed NDAA certificate is required (see attached – please complete all highlighted sections).

http://www.sam.gov/

KEY EVALUATION FACTORS

1. Prior Work Experience: Evidence of providing same or similar services to reputable institutions for a minimum of two years is required. List contact details of referenced institutions.

2. Work Plan & Methodology: List of all necessary tasks to be performed in order to achieve the outcome listed on page#14, and to meet the delivery date.

3. Financial Capability: Prove your company’s financial stability and economic capability to perform the required services.

4. Business Registration: Provide a copy of a valid business registration.

5. List of Key Personnel: Provide a list of general project personnel to undertake the assignment, to include an English-speaking Project Manager; an English-speaking

Site Supervisors, Trade workers, and Technicians.

6. Delivery: 90 calendar days after contract award.

Site Visit

• All potential bidders, if intend to be considered for a site visit, you are required to submit the names of at most two personnel though the below email addresses on

December 20, 2024, to obtain access. Site visit is December 27, 2024.

Note: Submitted names with approved access must come along with an individual

Identification Card on the day of the Site Visit.

Bid Submission January 3, 2025

Invoicing

Invoices should be submitted following completion of the required work.

The Embassy’s payment term is net-30 days after receipt of all goods or services.

Please send your offer and all correspondences via email to the following addresses on or before January 3, 2025

Monroviabids@state.gov Grayhk@state.gov mailto:kuehlaw@state.gov mailto:Monroviabids@state.gov mailto:Grayhk@state.gov

SCOPE OF WORK (SOW)

PR12750948

RSO CAMERAS FOR WAREHOUSE AREAS

The United States Government (US Government) requires the services of a contractor to supply and install a new, stand-alone, hard-wired CCTV system with video storage at Embassy Monrovia’s warehouse and adjacent SPX building in its New Embassy Compound (NEC). The CCTV system will NOT be connected to the internet and will comprise of a CCTV hub, four outdoor cameras and nine indoor cameras to allow 24/7 monitoring and recording. The work includes design, supply, and installation of the new equipment, testing the new equipment, and training RSO staff how to operate and maintain the equipment. A site visit will be offered during the bid submission period.

OBJECTIVES

The awarded contractor will perform all work necessary to accomplish the preparation, execution, and completion processes for the design, delivery, and installation of a complete and functioning CCTV system for the U.S. Embassy Monrovia, Liberia. The system covers a CCTV hub; five (5) indoor bullet cameras - 4 megapixels; four (4) indoor fixed dome cameras – 4 megapixels; four (4) outdoor bullet cameras – 5 megapixels to be installed in the positions described in the three diagrams below:

System must enable the RSO team to monitor and record 24/7 with high quality imagery and support advanced analytics. Contractor’s proposals shall include a detailed table of proposed devices/materials (including name of manufacturer, brand, technical spec sheet, model name, and intended use of each of the devices/materials proposed).

SITE VISITS

All interested bidders can visit the project site at their expense prior to submission of a project proposal.

All interested bidders may inspect the site during the scheduled site visit and observe the existing conditions to prepare an accurate bid.

Each interested bidder must have received and reviewed the SOW and its attachments before the site visit.

There will be no changes to the SOW based on the site-visit.

GENERAL CONDITIONS

The warehouse must remain fully functional.

HOURS OF PERFORMANCE

The Contractor will be allowed to work 0900-1700 Monday-Thursday and 0900-1200 Friday excluding local and U.S. holidays.

ACCESS TO GOVERNMENT BUILDINGS AND STANDARDS OF CONDUCT

The Contractor shall designate a representative who shall supervise the Contractor’s technicians and be the Contractor’s liaison with the COR. The Contractor’s employees shall be on-site only for contractual duties and not for any other business or purpose.

Contractor employees will be given access to the equipment and equipment areas and will be escorted by Embassy personnel.

VEHICLES

Contractor vehicles will not be permitted inside the embassy compound without prior approval. If vehicle access is necessary, submit contractor vehicle information (Make, Model, License Plate #) along with a written justification as to why access is necessary.

This shall be submitted to the COR at least one (1) week prior to the visit.

IDENTITY CARDS

Government shall issue identity cards to Contractor personnel, after they are approved.

Contractor personnel shall always display identity card(s) on the uniform while providing services under this contract. These identity cards are the property of the US Government.

The Contractor is responsible for their return at the end of the contract, when an employee leaves Contractor service, or at the request of the Government. The Government reserves the right to deny access to U.S.-owned and U.S.-operated facilities to any individual. E. Security Clearances.

There is no requirement for cleared American or local workers. However, the contractor will provide a schedule of work two week prior to working within the consular suite.

Any contact with host or third country nationals that seems suspicious (such as undue curiosity in the project or project personnel) shall be reported immediately to the COR and RSO.

The Contractor and its employees shall exercise utmost discretion in regard to all matters relating to their duties and functions. They shall not communicate to any person any information known to them by reason of their performance of services under this contract which has not been made public, except to the extent necessary to perform their required duties in the performance of the contract requirements or as provided by written authorization of the Contracting Officer. All documents and records (including photographs) generated during the performance of work under this contract shall be for sole use of and shall become the exclusive property of the U.S. Government. No article, book, pamphlet, recording, broadcast, speech, television appearance, film or photograph concerning any aspect of the work performed under this contract shall be published or disseminated through any media, to include company or personal websites, without the prior written authorization of the Contracting Officer. These obligations do not cease upon the expiration or termination of this contract or at any other point in time. The Contract shall include the substance of this provision in all subcontracts hereunder.

STANDARDS OF CONDUCT

The Contractor shall maintain satisfactory standards of employee competency, conduct, cleanliness, appearance, and integrity and shall be responsible for taking such disciplinary action with respect to employees as may be necessary. Each Contractor employee shall adhere to standards of conduct that reflect credit on themselves, their employer, and the United States Government. The Government reserves the right to direct the Contractor to remove an employee from the worksite for failure to comply with the standards of conduct. The Contractor shall immediately replace such an employee to maintain continuity of services at no additional cost to the Government.

NEGLECT OF DUTIES

Neglect of duties is unacceptable. This includes sleeping while on duty, unreasonable delays, or failures to carry out assigned tasks, conducting personal affairs during duty hours and refusing to render assistance or cooperate in upholding the integrity of the worksite security.

DISORDERLY CONDUCT

The Contractor shall not condone disorderly conduct, use of abusive or offensive language, quarreling, and intimidation by words, actions, or fighting. Also included is participation in disruptive activities that interfere with normal and efficient Government operations.

INTOXICANTS AND NARCOTICS

The Contractor shall not allow its employees while on duty to possess, sell, consume, or be under the influence of intoxicants, drugs or substances which produce similar effects.

CRIMINAL ACTIONS

Contractor employees may be subject to criminal actions as allowed by law in certain circumstances. These circumstances include but are not limited to the following actions:

falsification or unlawful concealment, removal, mutilation, or destruction of any official documents or records or concealment of material facts by willful omission from official documents or records; unauthorized use of Government property, theft, vandalism, or immoral conduct; unethical or improper use of official authority or credentials; security violations; organizing or participating in gambling in any form; and misuse of weapons.

KEY CONTROL

Any keys or access codes will be checked out by the “Cleared American” escort each day.

NOTICE TO THE GOVERNMENT OF LABOR DISPUTES.

The Contractor shall inform the COR of any actual or potential labor dispute that is delaying or threatening to delay the timely performance of this contract.

OWNERSHIP OF PROPRIETARY MATERIAL

Government retains all rights to software and passwords used for this project.

Government will sign copy of manufacturer’s standard software and firmware licensing agreement as condition of this contract. Such license shall grant use of all programs and application software to Government as defined by manufacturer’s license agreement but shall protect manufacturer’s rights to disclosure of Trade Secrets contained within such software.

Licensing agreement shall not preclude use of software by individuals under contract to Government for commissioning, servicing, or altering system in future. Use of software by individuals under contract to Government will be restricted to use on Government’s computers, and only for purpose of commissioning, servicing, or altering installed system.

All project developed software, files and documentation shall become property of Government.

Vulnerabilities in software or exploitation by other entities are the responsibility of the contractor.

PROJECT LOGISTICS

The entry of the materials and equipment to the site or work areas shall be through the north entrance of the Consulate Compound or as otherwise directed by the COR.

The contractor shall consider and include in the project cost the required distance to carry materials to the working area from outside the premises.

For each project phase, the contractor shall confirm through e-mail at least three business days before the start of work that all the labor, material, and tools/equipment are ready for the identified phase and deliverable.

The contractor shall deliver the material and equipment one day (minimum) before the scheduled commencement of related work. Tools and equipment shall be inspected by the COR and A-POSHO to ensure it is safe to operate or install.

MATERIALS, EQUIPMENT, TOOLS, AND SPECIFICATIONS

The COR must approve in writing all product or material substitutions or deviations from the SOW and associated contract documents.

The contractor shall provide a complete list of all materials, products, and equipment prior to the commencement of work for COR approval.

The contractor shall deliver a detailed acquisition plan and material delivery schedule prior to the commencement of work for COR approval.

Contractor's furnished labor and materials shall include, but are not limited to all labor, material, hand tools, electrical tools, mechanical - pneumatic equipment, safety equipment, personal protective equipment, vehicles, consulting, etcetera. in the amounts required to comply with the project schedule and to professionally and satisfactorily complete and deliver a high-quality product and service.

The contractor shall be responsible for their materials, tools, equipment, etcetera. When not in use, tools and equipment shall be removed from the site after each work period to free the space for US Government use of the area.

After award of the contract, but before the commencement of work, the contractor shall provide a detailed list of the electrical requirements for all tools and equipment to be used for the US Government to prepare an adequate power source and to avoid damage or overload of the facility’s electrical system.

The contractor shall provide any installation requirements for any other utility needed for the project.

STAFF/WORKERS SUBSTITUTIONS

Substitutions for Cause:

Submit requests for substitution immediately upon discovery of need for change, but not later than 5 days prior to time required for preparation and review of related submittals.

Conditions: The COR will consider Contractor's request for substitution when the following conditions are satisfied. If the following conditions are not satisfied, the COR will return requests without action, except to record noncompliance with these requirements:

• Requested substitution is consistent with the Contract Documents and will produce indicated results.

• Substitution request is fully documented and properly submitted.

• Requested substitution will not adversely affect Contractor's construction schedule.

• Requested substitution has received necessary approvals of authorities having jurisdiction.

• Requested substitution is compatible with other portions of the Work.

• Requested substitution has been coordinated with other portions of the Work.

• Requested substitution provides specified warranty.

• If requested substitution involves more than one contractor, requested substitution has been coordinated with other portions of the Work, is uniform and consistent, is compatible with other products, and is acceptable to all contractors involved.

Substitutions for Convenience: The COR will consider requests for substitution if received within 5 days after commencement of the Work. Requests received after that time may be considered or rejected at discretion of the COR.

Conditions:

• The COR will consider Contractor's request for substitution when the following conditions are satisfied. If the following conditions are not satisfied, the COR will return requests without action, except to record noncompliance with these requirements:

• Requested substitution offers US Government a substantial advantage in cost, time, energy conservation, or other considerations, after deducting additional responsibilities US Government must assume.

• Requested substitution does not require extensive revisions to the Contract Documents.

• Requested substitution is consistent with the Contract Documents and will produce indicated results.

• Substitution request is fully documented and properly submitted.

• Requested substitution will not adversely affect Contractor's construction schedule.

• Requested substitution has received necessary approvals of authorities having jurisdiction.

• Requested substitution is compatible with other portions of the Work.

• Requested substitution has been coordinated with other portions of the Work.

• Requested substitution provides specified warranty.

• If requested substitution involves more than one contractor, requested substitution has been coordinated with other portions of the Work, is uniform and consistent, is compatible with other products, and is acceptable to all contractors involved.

WORK TO BE PERFORMED

All project work is to be performed per this SOW, and any attached quantity surveys, drawings, photos, project specifications, or other attachments as indicated.

The awarded contractor shall perform all necessary work, including but not limited to:

• All necessary preparation (pipes, wiring, supports, anchoring, wireways, ladder trays, boxes, wall penetrations, etc.) for the CCTV installation.

• New CCTV system installation.

• Interconnection, test, and normal operation.

• Training users and Embassy technicians.

PROJECT SPECIFIC REQUIREMENTS

• The contractor shall perform daily cleaning of the work area.

• The designated work area is the only assigned space/shop for the contractor to prepare materials. This area shall be kept clean, organized, and safe.

• The contractor shall provide all labor, equipment, and materials to complete the project and ensure that it has adequate resources to successfully manage and deliver this project on-time and within the quoted amount.

• All applicable permits shall be requested and managed by the contractor with the appropriate authority having jurisdiction (AHJ) and all entities related to have the official authorization to perform the work. Permits shall be delivered to COR prior to the commencement of work.

• The contractor shall use all necessary precautions to maintain safety in the workplace.

• In addition to daily cleaning, the contractor shall remove any debris/garbage weekly off the property compound.

• The contractor must follow and meet all US and local construction codes, regulations, procedures, and OSHA Safety Standards & OSHA Regulations available at www.osha.gov.

• The contractor must meet the applicable technical criteria codes for all current regulations "applicable to the project," including:

• International Building Code (IBC), ii. International Fire Code (IFC), iii. International Mechanical Code (IMC), iv. National Electrical Code (NEC) and

• All other applicable Local Codes. Code books are available online, in bookstores, and in libraries.

CONTRACTOR'S PERSONNEL

• There will be no employer - employee relationship between the US Government and the contractor's personnel.

• The contractor shall provide skilled and qualified personnel able to fulfill all project requirements. Including but not limited to general project personnel, managers, supervisors, trades workers, and technicians.

• The contractor shall designate an English-speaking Project Manager who shall be responsible for the project's overall management and shall represent the firm and be the point of contact for the COR.

• The contractor shall designate an English-speaking Site Supervisor who shall be responsible for on-site supervision and shall always be present on-site during work periods for the full project duration.

• The Project Manager shall supervise all personnel assigned by the contractor for the performance of their respective services.

• Subcontractors may only be employed with the express written consent of the

COR.

US GOVERNMENT FURNISHED MATERIALS/EQUIPMENT/SERVICES

• There are no materials provided by the US government for this project.

• The US Government shall provide electrical power within the working area.

• There is no guaranteed storage area for tools, except within the working area and during the active working time. The contractor shall remove all tools and equipment from the building after each phase is completed and keep any remaining equipment and supplies in a locked box when not in use. COR must approve box, lock, and location prior to use.

PROJECT SECURITY

• If there is an assigned escort(s), the escort(s) has the authority to stop work in case of a safety or security issues and shall report all such incidents to the COR and RSO.

• All workers shall be always within the line of sight of the US Government escort.

• No dedicated telephone service or extension will be provided to the contractor by the US Embassy. The contractor can only use the property telephone service if it is to report a critical emergency and only with the prior approval of the COR.

• The entry of all personnel and vehicles shall only be allowed with permission of the RSO. Contractor personal and vehicles may only enter the site with an entry permit issued by the RSO. No workers, equipment, material, or vehicles will be allowed to enter the compound or any building without COR confirmation of approval from the embassy RSO (Regional Security Office).

• Vehicles may only access the site as necessary for loading and unloading of materials or supplies. Vehicles may not remain on site after the loading or unloading of materials and supplies.

• The contractor shall provide one week in advance a list with the full names of all persons, ID (passport, INE, Driver License) and the vehicles (brand, model, color, and plates) that will enter the site for the COR to request access approval from the RSO.

• Workers, supervisors, managers, and drivers shall have a valid identification card to enter the building and work.

• Access locations to the site will be indicated by the COR.

• Contractor personnel (workers, supervisors, and managers) shall always wear and keep visible an identification badge provided by RSO.

• No cellphones or any other electronic equipment/devices are allowed inside the building.

INSPECTION AND ACCEPTANCE OF WORK

Quality assurance

• The contractor, not the Government, is responsible for management and quality control to meet the terms of the contract.

• The role of the Government is to conduct quality assurance to ensure that contract standards are achieved.

INSPECTION REPORTS

The contractor shall institute an appropriate inspection routine that includes but is not limited to the following:

• Regularly perform inspections at all work locations to determine whether work activities are being performed according to the contract requirements.

• The contractor shall promptly correct any reported deficiencies and/or understand conditions noted in the progress reports at no additional expense to the Government.

PROJECT CLOSEOUT

At the completion of work, but prior to the determination of substantial completion, the contractor shall prepare a list of known remaining items to be completed and corrected (commonly referred to as a punch list), the value of items on the list, and reasons why the work is not complete.

• After submission of the contractor’s punch list, the COR and other US Government representatives shall perform an inspection of the work and will provide a US Government punch list, or list of deficiencies, to the contractor.

• The contractor shall, without additional compensation, correct or revise any errors or deficiencies in its services as identified in the punch list or through other means.

• At the completion of work, the contractor shall deliver to the COR:

o manuals of all equipment installed.

o copies of manufacture’s written warranties

FUNCTIONAL DESCRIPTION OF SYSTEM

The intent is to provide a fully operational stand-alone CCTV system comprising of:

• five (5) indoor bullet cameras - 4 megapixel

• four (4) indoor fixed dome cameras – 4 megapixel

• four (4) outdoor bullet cameras – 5 megapixel

• Switch – (16) GbE PoE+, (8) GbE ports, (2) 1G SFP ports - as required

• Network cabinets as required

• Cable as required

• Server

• Backup (minimum 16 TB)

• LED TV (minimum 43” screen)

• Appropriate User Licenses

• Connection between buildings as required

• Other materials as required.

PRODUCTS

System manufacturer shall furnish all equipment. In addition, manufacturer shall furnish all accessory components to this system.

CAMERAS

Outdoor Bullet Camera - 5 Megapixel : Qty 4

Fixed Dome Camera - 4 Megapixel: Qty 4

Indoor Bullet Camera – 4 Megapixel : Qty 5

SERVER

QTY 1

Minimum Specification:

• Processor 4-core, 3.4 Ghz, 8 Mb, 71w

• Standard Memory : 16 Gb

• To adequately support the CCTV system as required

BACKUP

QTY 2

Minimum Specification:

• 16TB

SOFTWARE

Provide all programming and configuration necessary to provide a complete and working system conforming to functional and performance requirements identified in this Section.

SUBMITTALS

The following items shall be delivered to the COR. The US Government will review and inform the contractor if they are acceptable or reject if inadequate for contractor to revise and resubmit until approved:

Description Delivery Date Product Data 30 calendar days after contract award Shop Drawings 30 calendar days after contract award Project Safety Plan 30 calendar days after contract award Risk Assessment Plan 30 calendar days after contract award Coordination Drawings 30 calendar days after contract award Warranty management plan 30 calendar days after contract award

Product Data:

Manufacturer’s product information and data sheets for all equipment items. Products and options selected in data sheets shall be clearly identified. Data sheets without identification of selections may be rejected.

Shop Drawings:

Complete system shop drawings depicting the following information:

• All point-to-point wiring single-line diagrams, equipment interconnections, component values and showing complete letter and number identification of all wire and cable as well as jacks, terminals, and connectors.

• Cabling run sheets and field wiring details.

• Wire specifications and assignment by use.

After the contract award and before the project starts, the contractor shall provide a detailed project schedule of all work activities to be performed to fulfill the project requirements as described in the statement of work (SOW), drawings, and specifications.

The COR must approve this schedule before the initiation of the work.

Project Safety Plan

After the contract award and before the project starts, the awarded contractor shall submit a safety plan for approval.

The contractor must hold a meeting with the Post Occupational Safety and Health Officer (POSHO) or POSHO Assistant (APOSHO) and COR to review the approved project management safety plan and associated procedures.

The contractor is required to always follow the approved project management safety plan. Failure to follow the approved safety plan may result in the stoppage of work.

All work which has potential to generate a flame or spark (referred to as Hot Work) shall request a Hot Work Permit from the POSHO or APOSHO prior to the commencement of associated work. Hot work includes, but is not limited to the following:

• Grinding

• Cutting

• Welding

• Drilling

• Welding of metal pieces shall be done outside the working area material be brought ready to install. If welding on site is needed, a hot permit shall be requested.

Energized electrical work is not permitted. All electrical shall adhere to US Government Lock-Out-Tag-Out procedures as outlined in the project approved safety plan and as instructed by the POSHO or APOSHO and COR.

o Coordination drawings for review must indicate the method proposed to install wiring and devices. All wiring and conduits must be concealed maintaining the integrity of the finishes and aesthetics. No exposed conduits, wiring, Panduit, or similar are allowed. For cabling crossing the wall into the waiting room, contractor must determine if existing penetrations can be reused. Any new penetrations need to provide the same level of protection and be clearly indicated in the drawings.

At completion of installation, provide the following information:

o Equipment inventory listing manufacturer, model number and serial number for all equipment items furnished.

o Record as-built drawings for each system installation, showing all equipment items, interconnection of equipment and all cable label designations, cable terminations, and cross-connects.

o Officer-Side User Guide: In addition to laminated guides identified in Article on IDENTIFICATION AND INSTRUCTIONS, provide editable version to facilitate updates to guides.

o Functional Block Drawing: Identify all input and output circuit cable and terminal block numbers as well as all jack field circuit I.D. designations. Drawing shall be in readable logical format that is understandable to both technical and non-technical staff.

o Provide separate copy of this drawing, place under clear acrylic sheet, and mount on inner surface of AV equipment rack door.

o Operation and Maintenance Data: to include operation, maintenance manuals, and training materials. Provide hardcopy manual and electronic version. (See Section 10.9

Demonstration and Training o The operation section shall describe all typical procedures necessary to activate each system to provide for functional requirements as listed in this section.

o The Maintenance section shall provide recommended maintenance schedule with reference to applicable pages in manufacturer’s maintenance manuals. Where manufacturer provides inadequate information, Contractor shall provide information necessary for proper maintenance.

o Submit replacement parts lists in support of all items of equipment, either stock manufactured item or custom built.

o Submit data on same electronic storage as with programming code and software for system.

o Provide any system passwords to the COR, Consular Chief, and Facility Manager o Warranty Management Plan

EXECUTION/INSTALLATION

• Installation includes setting in place, fastening to walls, floors, ceilings, counters, or other structures where required, interconnecting wiring of system components, equipment alignment and adjustment, and other work whether or not expressly required herein which is necessary to result in complete operational systems.

• Installation shall be performed by installers authorized by Manufacturers.

• Firmly secure equipment in place unless requirements of portability dictate otherwise.

o Secure with fasteners adequate to support load from system with safety factor of at least three times total load.

o Secure boxes, equipment, and similar components plumb and square.

• Install equipment and cable in manner that facilitates operational efficiency and overall aesthetic factors.

o Neatly strap, dress, and adequately support inter-rack cabling.

• As general practice, run power cables, control cables, and high-level cables on left side of equipment rack as viewed from rear. Run other cables on right side of equipment rack, as viewed from rear.

• Cut cables to length dictated by run. Splices in pull boxes are not permitted without prior permission of COR. For equipment mounted in drawers or on slides, provide interconnecting cables with service loop of appropriate length.

• Do not install cable with bend radius less than that recommended by cable manufacturer.

GROUNDING

• Procedures: To minimize problems resulting from improper grounding and to achieve maximum signal-to-noise ratios, adhere to the following:

o General: Because of great number of possible variations in grounding systems, it is the responsibility of Contractor to follow practices below, and to deviate from these practices only when necessary to minimize cross talk and to maximize signal-to-noise ratios in the audio, video, and control systems. Install secondary system grounding conductors from all racks, audio consoles, and ungrounded audio equipment in each area to primary system grounding point for area.

o Do not use AC neutral conductor, either in power panel or in receptacle outlet, be used for system ground; no exceptions are permitted.

SYSTEM PROGRAMMING

Programming: Fully brief COR on available programming options. Record COR's decisions and set up initial system program. Prepare a written record of decisions, implementation methodology, and final results.

CLEANING

Upon completion of installation, clean equipment in accordance with manufacturer’s instructions.

PROTECTION

During installation, and until turnover, protect finished and unfinished work against damage and loss. In event of such damage or loss, replace or repair such work at no cost to Government.

DEMONSTRATION AND TRAINING

• Provide on-the-job training by instructor who is fully knowledgeable in design and operation of systems to individuals identified by COR.

WARRANTY

• Contractor warrants all equipment and installation to be free of faulty workmanship, defects, improper adjustments, and from damage. Manufacturer agrees to repair, restore, or replace work and equipment that fails in materials or workmanship within specified warranty period, including all costs, parts, and labor.

o The Contractor shall provide the Government with a high level of assurance that delivered building systems are free of defects, specified warranties are valid, support systems and methodologies are in place, and Government support staff has a full understanding of the continued operation and maintenance of systems.

o Disclaimer Limitations: Manufacturer’s disclaimers in published product warranties shall not relieve the Contractor of Contract requirements on related product or work.

o Warranty Period: 1 year from date from date of final acceptance.

o The contractor must submit a warranty management plan for Government approval that includes include all required actions and documents to assure that the Government receives all warranties to which it is entitled. The plan shall be in narrative form and contain sufficient detail to render it suitable for use by future maintenance and repair personnel, whether tradesmen, or of engineering background, not necessarily familiar with this contract. Approved information and warranties shall be assembled in a binder and shall be turned over to the Government no later than the final acceptance date. The Contractor’s warranty period shall begin on the date of final acceptance and shall continue for the full product warranty period.

Information contained in the warranty management plan shall include, but shall not be limited to, the following:

• Roles and responsibilities of all personnel associated with the warranty process, including points of contact and telephone numbers within the organizations of the

Contractors, subcontractors, manufacturers or suppliers involved.

• Listing and status of delivery of all Certificates of Warranty for extended warranty items, including all information related to manufacturer provided warranties for each equipment and device.

• A list for each warranted equipment, item, and feature of construction or system indicating: 1) Name of item

Model and serial numbers

Location where installed

Name and phone numbers of manufacturers or suppliers

Names, addresses and telephone numbers of sources of spare parts, warranties, and terms of warranty. Items which have extended warranties shall be indicated with separate warranty expiration dates

Cross-reference to warranty certificates as applicable

Summary of maintenance procedures required to continue the warranty in force

Cross-reference to specific pertinent Operation and Maintenance manuals

Organization, names, and phone numbers of persons to call for warranty service

Typical response time and repair time expected for various warranted equipment E.

Warranty Management:

Answers to questions received

No. DESCRIPTION QUESTION Answers

1 CCTV Storage

Requirements

What is the required storage capacity for the CCTV system?

Minimum 20 TB, Maximum 40 TB and SSD

2 CCTV Storage

Requirements

What are the recording specifications for the CCTV system (e.g., 24-hour recording, 30 FPS)?

Yes, 24 hours recording and 30

FPS at 1080p.

Based on the setup which includes, Record if motion is detected

3 Installation Will all CCTV cabling need to be installed in conduit?

Yes, even if its outdoor cable

4 GFE Equipment Will the Government provide a GFE

(Government-Furnished Equipment) equipment rack for the CCTV storage and management servers, or will the contractor need to supply one?

NO

5 Tamper

Protection

Will the equipment rack or any other component of the CCTV system require tamper protection?

Rack with Lock and key should be fine

6 Power Will the CCTV system require a UPS and/or battery backup?

Yes

7 Power If battery backup is needed, what duration of backup time is required?

One hour or two hours at most

8 Power For battery backup, should it cover only the recording and management equipment, or the cameras as well?

It should cover the recording and management equipment and the cameras as well

9 Infrastructure How much wall or desk space is available for the CCTV monitor(s)?

Space is available for 40" Monitor

10 Infrastructure Is there adequate desktop space for a

CCTV workstation?

Yes

11 Cyber Security Will the servers, switches, and workstations in this CCTV system need to comply with Security Technical

Implementation Guides (STIG)?

Yes

12 Power What is the operational voltage and line frequency for the system’s power supply?

(e.g., 230VAC 50Hz)

230VAC

13 Installation What is the maximum height at which cameras will be installed?

40 ft

14 Infrastructure Is there existing interconnecting conduit between the warehouse and SPX that can be utilized for this project?

Yes

15 Infrastructure Where will the CCTV system be monitored, and is there interconnecting conduit from the warehouse and SPX to the monitoring location that can be utilized for this project?

It will be monitor from the warehouse sub sic, we also have an interconnecting point between the warehouse and the

SPX

16 Infrastructure Are there specific requirements for material procurement and shipping, such as maintaining an approved secure chain of custody?

No

17 Pricing Please confirm that bidders are to provide

Firm Fixed Price pricing for the complete job - labor, materials, travel and ODCs.

Firm Fixed Price

Contract

18 Schedule The specific intent of the submittal schedule requirements is unclear. The requirement for submittals 30 days after contract award is clear, but "after contract award and before the project starts" is not.

Please clarify how this statement relates to the Page 2 statement "90 days after contract award."

All submittals should be submitted

30 days after contract award.

19 Schedule Please identify how many days the

Government will require to review and provide feedback and/or approval of submittals.

All submittals will be reviewed and approved 15 days before a notice to proceed with work is issued (90 days)

20 Equipment Is a CISCO brand network switch required?

Cisco POE switch will be needed to power the IP

Camera

21 Requirements Will the Government please confirm that

TAA is required?

NO

22 What is the possibility for the customer to help facilitate Boom lifts for the installation on site?

YES: Post will provide a boom lift for the installation.