SOW-PR12669502 - Digital Cameras.pdf

Scope Of Work

US Embassy Santo Domingo requires workstations, hardware components and warranty support to expand capabilities. The contractor will supply the equipment, licenses and warranty described in Annex A.

Place of performance:

Santo Domingo, Dominican Republic

Special Requirements and/or Constraints.

All equipment and software must be new. In addition, the contractor shall not provide any equipment, hardware, or software for which the manufacturer has announced end-of-life prior to proposal submission. The contractor shall coordinate all equipment delivery with the Contracting Officer Representative (COR) in Santo Domingo.

The contractor shall verify that equipment manufacturer(s) has (have) a local presence in Dominican Republic and that they can provide technical and warranty support for equipment and software.

The contractor shall ensure that, if an export license is required, all necessary export approvals and paperwork are obtained before shipment, in conformance with Department of Commerce and/or Department of State export regulations. The contract price includes compliance with all applicable export/ITAR licensing requirements.

The source and nationality restrictions found in 22 CFR 228, as adopted by INL and the Department of Commerce EAR and CCL regulations, apply to this contract. The contractor shall promptly notify the Contracting Officer and COR of any instance in which a waiver is required.

The contractor shall identify the commodities, the country of source and nationality, the estimated dollar value, and provide documentation necessary to obtain a waiver under subpart D of 22 CFR 228.

This is a firm-fixed price, single award delivery order with defined quantities of required commodities and services. No additional sums shall be payable on account of any escalation in the cost of materials, equipment, or labor, or because of the Contractor’s failure to properly estimate or accurately predict these prices or difficulty of achieving the results required by this contract. Nor shall the delivery order price be adjusted on account of fluctuations in the currency exchange rates. Related travel cost will be reimbursed in accordance with Federal Travel Regulations.

All Contractor personnel assigned to this project may be subject to security screening by the US Embassy Regional Security Officer (RSO and/or Government of the Dominican Republic). In the event a contractor or subcontractor employee does not pass the required security screening, the contractor shall immediately provide a replacement at no additional cost to the Government.

The following evaluation factors will be used for bid selection:

i. Compliance with the requested technical specifications, warranty, and period of performance.

ii. Award will be made to the lowest priced, technically acceptable, responsible bidder.

iii. The government reserves the right to reject quotations that are incomplete, non-compliant with the terms of this solicitation, or that are unreasonably high in price.

iv. For evaluation purposes, the price will be determined by multiplying the offered prices times the quantities stated in the schedule, and arriving at a grand total, including all options, if any.

v. The government will evaluate the proposed delivery time frame and the technical specifications. The government will only consider for award those companies that the government determines have a high likelihood of satisfactorily completing the required items based on the proposal.

vi. The government will determine the firm’s responsibility by analyzing whether the apparent successful quoter complies with the requirements of FAR 9.1.

vii. Unless an exception in FAR 4.1102 applies, a quoter must be registered in SAM (www.sam.gov) to be eligible for award. If the bidder does not become registered in the SAM database in the time prescribed by the Contracting Officer, the Contracting Officer will proceed to award to the next otherwise successful registered bidder.

Technical Support and Warranty:

Contractor shall complete delivery no later than 180 calendar days from the date of award.

Contractor shall provide 24/7 remote warranty support via internet, email or phone with response time of 4 hours or less after the incident was reported.

If after the four hours, the warrantied incident hasn’t been resolved remotely, the contactor shall resolve the incident on site.

http://www.sam.gov/

The contractor will provide all manufacturer and warrantied patches, firmware, and new versions of software.

Project Documentation: The contractor shall provide complete documentation for all hardware and software delivered under this project to include, but not limited to warranty, software, and installation manual. All documentation will be in Spanish unless otherwise noted. At a minimum the documentation must include:

• Original equipment manufacturer documentation.

• Installation diagrams if applicable.

• Software installation manual if applicable.

• Manufacturer user and administration manual of all software.

• Manufacturer Warranty on all equipment / Technical Support information and contact information.

Software licenses and/or warranty registrations associated with the equipment shall be earmarked and registered under the ownership’s name, to be share with the awardee.

Shipping Contractor shall ship all equipment and hardware directly from contractor’s supplier and/or facilities to a delivery forwarding service supporting the US Embassy, Santo Domingo.

Delivery Location:

Department of State 11380 NW 34th St SUVI Global Services (305-477-4850) Doral, FL 33178 Delivery shall be coordinated with the Contracting Officer, COR, and US Embassy Santo Domingo.

US Embassy Santo Domingo Point of Contact Reyna Ramirez ramirezri@state.gov

All items shall be clearly marked as follows:

EMBAJADA DE ESTADOS UNIDOS DE AMERICA – INL

Dominican Republic Order No. (insert) Item #__ of __ (if applicable) ATTN: INL/Dominican Republic

Contractor is responsible for GoDR Customs clearance and fees. The price quoted must include delivery to Santo Domingo, Dominican Republic. US-based procurement is ultimately intended for an overseas destination. Although contractor is responsible for customs clearances, US Embassy may assist or support customs clearance process if required.

A detailed Inventory Sheet (Receiving and Inspection Report, DS-127) shall accompany each box. Simultaneously the original copy of the DS-127 shall be submitted upon delivery to the Contracting Officer and Contracting Officer Representative (COR).

The final inspection and acceptance of ALL items shall be performed upon delivery to the INL Santo Domingo warehouse by the U.S. government. All equipment delivered shall conform exactly to the standard described in the technical specification sheet.

If the items or some item does not fulfill requested technical specifications, US Embassy shall return the items to vendor with no cost to USGOV. Vendor shall evaluate and replace returned items with no transportation cost.

US Embassy Santo Domingo will have 30 days (Calendar Days) to inspect and accept all items after arrival at the warehouse.

Delivery Points of Contact PoC: Reyna Ramirez, ramirezri@state.gov

Warranty:

Warranty shall be effective in Dominican Republic. The Contractor shall be solely responsible, at no additional cost to the Government, of export/import procedures, shipping costs, parts, labor, and any other costs required for all repairs/replacements performed under warranty. The full warranty coverage shall be no less than three (3) years, from the date of Government acceptance, for each system component.

Annex A Note: The equipment defined below if for reference only and equivalent brand/model/specifications will be considered for this acquisition.

Item

Part Number

Product Description Qty

Digital Cameras

1 DEPS100

M Sirchie Digital Evidence Photo System w/metric scales. Includes Digital camera, UPS100 Universal Evidence Photo Stand, PEN15V vinyl crime evidence numbers 1-15, PDN17V Vinyl crime photo direction indicators, PMNM( 4x4 reversible number placards 1-48, 7.52" high number placard holder, 13.25" high number placard holder, PPS400 6" Photo evidence scales white on black set of 10, PPS402 6" photo evidence scales white on blue set of 10, pDEPS100CC molded carrying case with custom foam insert 28x17x10.5, weight 21lbs

2 5733C00

Canon XA60 Professional Camcorder, Black. Sensor Size 1/2.3" (6.17 x 4.55mm), Effective Pixels 8.29 megapixels, Standardized video resolution 4k (1260P), digital zoom 800x, optical zoom 20x, image stabilization, low light high sensitivity, minimum focal length 3.6mm, Maximum aperture f/1.8, maximum focal length 73.4mm, LCD display, batteries included, AC adapter included, memory card included, remote control included.

Forensics Detection Devices

3 1140750 Garrett CSI Pro Metal Detector. Target separation, detection depth, fast recovery speed. Submersible up to 10 feet, Headphones included. Ability to hear discriminated iron to avoid false targets, 4 TSNTS50

0TD400

Borescope camera: TD400 + NTS500 Articulating Pro Joystick Inspection Camera with 5 inch screen: 360° Joystick Articulation With A 5.08-foot Probe. LED Ring Lights for Illumination scope area, 5-inch IPS HD Screen Powered by a 3500 mAh Lithium Battery, 32GB Micro SD Card Included to Store Photos & Video

Counterfeit document scanner

5 10 117670/ projecti na.ch

Projectina Spectra Pro document scanner. 10 mega pixel colour camera, state of the art CMOS technology with USB 3.1 fast image transfer connection. Field of view 214 mm x 179 mm, motorized zoom objective 30x, magnification range depending on monitor size and resolution. Exciting filter module for 113 different waveband combinations between 380 nm and 800 nm. 16 integrated illumination systems. Camera filters:

350-1100 nm, 350-680nm, 530-1000nm plus OASISL, OASISR and POLARIZATION. Inspection module for POLARISAFE® functions. New motorized X/Y stage, movement 140x65 mm. 2 paperweights. Dust cover, 4 open sides for large documents, main voltage 230V or 115V, spare lamp set 117505-K- 9 (2pc. each of every lamp type) with 10 Fuses 102330-K-4

6 20 117516.

Spectra Pro Software module for image acquisition, comparison, annotations, documentation, remote control and X/Y stage SW module

7 30 112762-

K-4

Spectra Pro ICAO+IPI SW Module 1

8 40 115628

3D Acquisition SW Module including 3D goggles 1

9 50 116927

Hyperspectral Imaging Module, Illumination module for continuous interference filter, including continuous interference filter 400 - 1000nm, including spare lamp

10 60 113311-

K-4

Software module for hyper-spectral imaging 1

11 120

KINST-

FOR

Installation and trainingat the end user's office in Santo Domingo, DR, carried out by a Projectina engineer for total 5 days (including travel days), all included